-
Job Description
JOIN THE CITY OF AUSTIN TEAM
At the City of Austin, we are more than just an employer-we are a vibrant community dedicated to shaping one of the nation's most dynamic and innovative cities. As we strive to fulfill our commitment as public servants, it is important that we ground our efforts in a set of guiding principles - Empathy, Ethics, Excellence, Engagement, and Equity - anchors in delivering services that significantly impact the lives of Austinites. Joining the City of Austin means embarking on a purposeful career, contributing to the community, and being part of a forward-thinking organization that values every employee.
What Makes the City of Austin Special?- Make a Difference : Join a team driving meaningful change in one of the fastest-growing cities in the nation.
- Value and Innovation : Work in an environment where employees are valued and innovation thrives.
- Competitive Benefits : Enjoy a comprehensive compensation package that includes generous leave, work-life balance programs, and extensive benefits.
- Retirement Security : Plan for the future with the City of Austin Employees' Retirement System.
- Sustainable Transportation Options : Commute easily with access to public transit and bike-friendly infrastructure.
- Focus on Wellness : Stay healthy through wellness programs, on-site fitness centers, and mental health support.
- Career Growth : Advance your skills and expertise with professional development and leadership opportunities.
- Modern Workspaces : Work in innovative and sustainable environments that foster collaboration and inspiration.
By joining us, you become part of a community that values its people and is committed to making Austin the most thriving and resilient city in the country.
At the Austin Fleet Mobility Department, we’re proud to play a vital role in keeping our city moving forward. Managing more than 7,500 vehicles across 25 departments-including Fire, Police, EMS, Austin Energy, and Austin Water-we support the essential services that make Austin thrive, focusing on innovation, sustainability, and efficiency.
Job Description:
Contract Management Specialist IV
Purpose:
Under minimal direction, performs contract development and administration for highly complex or high dollar commodity or services contracts.
Duties, Functions and Responsibilities:
Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.- Develops and drafts new contracts by analyzing market and economic conditions and applying current trends to contract development; preparing scopes of work and/or specifications; negotiating with vendors/contractors; writing terms and conditions; and developing effective performance measures; investigates alternative purchasing methods and recommends procedures for implementation. Limited signature authority as delegated by the Purchasing Office and relevant administrative bulletins.
- Manages and administers existing contracts by determining compliance through performance monitoring, negotiating and writing amendments and revisions to scopes of work and/or specifications.
- Resolves non-compliance issues by investigating and resolving contract-related discrepancies, complaints, and disputes between all involved parties; canceling and/or terminating contracts and negotiating settlement agreements; and resolving appeals and claims.
- Provides consulting expertise to internal and external customers by developing and providing formal contract management training, interpreting contractual provisions, and providing advice on all facets of contract development, administration and management.
- Provides contract information in response to inquiries from City Council, City Management, Boards and Commissions, vendors, and other stakeholders.
- Prepares and presents reports by compiling, reviewing, and analyzing data and providing written and/or oral reports to management.
Responsibilities - Supervisor and/or Leadership Exercised:- May provide leadership, work assignments, evaluation, training and guidance to others.
Knowledge, Skills, and Abilities:
Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.- Knowledge of contract law, contracting practices, regulations, policies and techniques.
- Knowledge of contracts, including contract development, contract language, terms, conditions, etc.
- Knowledge of applicable Federal, State and Local laws
- Knowledge of community resources and structures.
- Knowledge of city practice, policy and procedures.
- Skill in oral and written communication.
- Skill in using computers and related software applications
- Skill in data analysis and problem solving.
- Skill in planning and organizing
- Skill in negotiation.
- Ability to interpret policies, procedures and regulations.
- Ability to impartially summarize and evaluate factors related to contracts
- Ability to write specific terms of conditions for contracts
- Ability to enforce contractual obligations
- Ability to resolve complex, contractual issues
- Ability to establish and maintain good working relationships with other City employees and the public
- Ability to train others
Minimum Qualifications:- Graduation with a Bachelor's degree from an accredited college or university plus four (4) years of experience in a related field.
- A Master’s Degree may substitute for required experience up to a maximum of two (2) years.
Licenses and Certifications Required:- None.
PREFERRED QUALIFICATIONS:- Experience leading procurement activities related to the purchase of equipment, good and services for a governmental entity
- Experience with developing and/or revising solicitation documents such as scopes of work/specifications, bid sheets, or other related documents
- Experience processing and/or having a thorough understanding of formal solicitations such as Invitation of Bid (IFB) and Requests for Proposals (RFP) that range in complexity, risk and dollar value
- Experience processing an informal solicitation such as Request for Quote for spot purchases
- Experience in managing complex and high dollar contracts by monitoring contracts balance, recommending extensions and preparing bid process to replace the expiring contracts.
- Experience monitoring contractor performance for compliance to contract terms and conditions, preparing contractor performance evaluation and resolving vendor disputes
- Proficient in Microsoft Office Programs
- Ability to travel to more than one work location
Notes to Candidate:
NOTE: Cover letters and resumes are not being accepted for this position.
Pay Range: $68,660.00 - $85,830.00
Schedule:
DAYS AND HOURS:
Monday - Friday
8:00 a.m. - 5:00 p.m.
Flexible work schedule is available.
This position will offer the ability to work remotely. Ability to work remotely is not a guarantee and may be adjusted in the future depending on the work group needs. Please note that position's location and/or schedule is subject to change based upon operational needs.
Location: Austin, TX
Applicants are expected to follow all directions as listed in this job posting.
The position is responsible for managing complex and high dollar contracts by monitoring contract compliance, assessing contract renewals, providing training, drafting, writing/reviewing scopes of work, reviewing purchase requests, prepare reports, reviewing invoices for compliance with the contract, developing solicitations and contract documents in accordance with City of Austin policies and procedures, and documenting/addressing compliance/performance issues.
Employment Application:- The City of Austin employment application is an official document; incomplete applications will not be considered.
- Please be sure to detail on the application all current and previous employment, including all current and previous City of Austin employment.
- The Employment Record should be complete with job titles, employment dates, and specific job duties, functions, and responsibilities for each position held. Note that this information will be reviewed to identify how you meet minimum and preferred qualifications.
- When completing the City of Austin employment application, the work experience listed must include a month, year, and a verifiable Supervisor or Human Resources phone number.
- Do not leave the “Duties and Responsibilities” sections blank. These will be considered incomplete applications.
- For each position, please describe your specific experience as it relates to the minimum and preferred qualifications.
- If you are selected as the top candidate, starting salary will be based on overall relevant experience from your application.
- When completing Supplemental Questions, please note your answers to the supplemental questions must be supported by the information contained in your application.
- Once the job posting has closed, applications cannot be changed; you will not be given the opportunity to provide additional work experience once you complete and submit your job application.
Additional Information:- Verification of your education (which may include high school graduation or GED, undergraduate and/or graduate degrees) is required. You must provide proof of education from an accredited organization or institution. You must also provide proof of your professional licenses or certifications.
- If you are selected as the top candidate for a position, we may contact your current and former employer, as well as the references listed in your application. Please be sure you have listed at least 3 references in the application with correct contact information.
- If you are in the military or are a military veteran, you will need to provide a copy of the Member 4 page of your DD-214 prior to confirming a start date.
- More than one round of interviews may be required.
- Applicants are encouraged to apply as soon as possible. The department reserves the right to close the posting after 7 calendar days.
- Cover letters and resumes are not being accepted for this position.
- Please be aware that the Job Posting Close Date reflects the final day to apply, but the posting will close at 11:59 PM the day before the date listed. All application steps, including attachments and submission, must be fully completed before that time.
- We also recommend that you save or print a copy of the job posting for your records. Once a posting has closed, it will no longer be viewable in the system.
Secondary Employment:- All Austin Fleet Mobility Services employees are prohibited from accepting or engaging in any secondary employment that might conflict or interfere with an employee’s duty and responsibility to the Department.
- Austin Fleet Mobility Services must review all secondary employment.
- Employees are required to submit a Secondary Employment Application
Skills Assessment:
A skills assessment(s) may be required as part of the recruitment process.
90 Day Provision for Additional Vacancy:
When the same or an additional vacancy occurs within a department in the same job title within 90 days after the start date of the top candidate, the hiring department may offer the additional position to another top candidate from the same candidate pool, or, advertise for the new position.
Travel:
If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations.
To view the City of Austin Recruitment Video, please click here!
To view Fleet Mobility Services Recruiting Information, please click here!
Working with the City of Austin provides a number of benefits including medical, paid leave time, a great retirement plan, training opportunities and more! Click HERE for more information.
EEO Statement for City of Austin:
The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.
City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.
Closing Date/Time: 2026-04-22 - Make a Difference : Join a team driving meaningful change in one of the fastest-growing cities in the nation.
-
ABOUT THE COMPANY
-
-
City of Austin
Show moreThe City of Austin
This vibrant and dynamic city tops many lists for business, entertainment, and quality of life. One of the country’s most popular, high-profile “green” and culturally rich cities, Austin was recently selected the number one Best Place to Live in the U.S. (U.S. News & World Report). In 2016, Forbes named Austin the city most likely to prosper over the next decade on their America’s Cities of the Future list, and the City of Austin ranked in the top ten on the Forbes list of America’s Best Employers for 2017.
Austin continues to lead with its vision of being the Most Livable City in the Country, emerging as a player on the international scene with such events as SXSW, Austin City Limits, Formula 1, and being home to companies such as Apple, Samsung, Dell, and Ascension Seton Healthcare. From the home of state government and the University of Texas to the Live Music Capital of the World and its growth as a film center, Austin has gained worldwide attention as a hub for education, business, health, and sustainability.
The City offers a wide range of events, from music concerts, food festivals, and sports competitions to museum displays, exhibits, and family fun. Austin is also home to a wonderful ballet, world-class museums, one-of-a-kind shopping, and beautiful outdoor spaces. You can just as easily spend your morning paddling the lake as you can strolling through a celebrated history museum.
Located at the edge of the Texas Hill Country—rolling terrain of limestone bluffs, springs, rivers, and lakes—Austin’s temperate climate is ideal for year-round jogging, cycling, hiking on the City’s many trails, or swimming at Barton Springs or one of the area’s many other swimming holes.
There are a number of excellent golf courses in the area as well as recreational opportunities for rowing, kayaking, canoeing, camping, rock climbing, disc golf, mountain biking, fishing, and more. Austin truly has something to offer for everyone.
City Government
The City of Austin is a progressive, full-service municipal organization operating under the Council-Manager form of government. Austin has a 10-1 council system with an at-large Mayor and Council Members that represent ten districts. The Mayor and Council Members may serve in their respective seats for four years with a maximum of two consecutive terms.
The City Council appoints the City Manager who is the chief administrative and executive officer of the City. The City Manager is responsible for guiding and directing day-to-day operations, as well as providing strategic research, recommendations, and management leadership to the City Council on the city budget, programs, policies, and services. The City Manager implements the organization’s administrative responsibilities with a strong team of Assistant City Managers and department executives. Supported by a staff of more than 14,000 and a budget of $4.1 billion, the City Manager and staff deliver a broad range of services to the citizens of Austin.
The City Council and City Manager of Austin are committed to the mission of delivering the highest quality, cost-effective services. Austin is a beacon of sustainability, social equity, and economic opportunity; where diversity and creativity are celebrated; where community needs and values are recognized; where leadership comes from its community members, and where the necessities of life are affordable and accessible to all.
-