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Job Description
Office Support Specialist - ITDI Rural Initiatives
Lubbock
44410BR
Position Description
Provides general office support for Remote and Regional Campus ITDI staff. Responsibilities include but are not limited to answering incoming calls, directing calls to appropriate associates, welcoming visitors, mail distribution, flow of correspondence, requisition of supplies, processing of staff travel, event planning and additional clerical duties. Work is performed under close supervision within established policies and procedures with job performance based upon tasks completed.
Major/Essential Functions- Purchasing Support: Submit and track purchase requests, ensure all required documentation is complete, and follow division standard workflows.
- Travel Support: Assist with pre travel forms and approvals, including advance requests, to ensure policy compliance, and support accurate and timely post travel reimbursements.
- Consistency & Controls: Use standardized checklists, templates, and required processes across the Division as well as attend TTUHSC procurement and travel related training and participate in Rural Affairs administration huddles hosted by Finance & Administration for updates and collaboration.
- Coordination with Finance: Serve as the unit's point of contact for purchasing and travel processes, coordinating with Finance when issues or exceptions arise.
- Coordinates, prioritizes, and schedules routine and emergency meetings and appointments.
- Prepares travel documents, amends travel requirements while traveler is traveling, and completes travel expenses upon return. Coordinates travel arrangements for directors and supervisors.
- Ensures Directors and other staff have necessary information for meetings, conferences, and other activities.
- Prepares agendas, gathers documents and information, and prepares minutes for meetings, as requested.
- Completes special assignments. Assists with planning and implementation, as required.
- Maintains accurate and timely filing system including shredding items and digitally scanning.
- Places and coordinates work orders, housekeeping calls, repairs, and cleaning as needed for work spaces, office equipment, and technology services.
- Additional duties as assign to support institute programs, staff and operations.
Required Qualifications
High school graduation or the equivalent plus five (5) years progressively responsible experience in a related area. Additional job related education may substitute for required experience on a year for year basis.
To apply, please visit: https://sjobs.brassring.com/TGnewUI/Search/home/HomeWithPreLoad?partnerid=25898&siteid=5283&PageType=JobDetails&jobid=911510
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information or status as a protected veteran.
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. You can locate this report through our website at: https://www.ttuhsc.edu/emergency/clery-report.aspx.
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ABOUT THE COMPANY
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Texas Tech University Health Sciences Center
Show moreAbout Us
Nationally recognized for innovative programs, academic achievement, cutting-edge research and exceptional patient care, Texas Tech University Health Sciences Center aims to promote a greater health environment for West Texas and beyond. While our flagship campus resides proudly in Lubbock, Texas, TTUHSC operates five schools with campuses in Abilene, Amarillo, Dallas/Fort Worth, Lubbock and the Permian Basin (Midland & Odessa).
Like Texas itself, we are an independent and proud institution that is part of a larger union, the Texas Tech University System. As a university separate from Texas Tech University, we have been entrusted with a singular charge: to teach the next generation of doctors, nurses, pharmacists, researchers and health care professionals while simultaneously providing the people of West Texas with world-class patient care. We are both an institution of higher learning and a place where real people come for life-saving medical care.
Our Mission
As a comprehensive health sciences center, our mission is to enrich the lives of others by educating students to become collaborative health care professionals, providing excellent patient care, and advancing knowledge through innovative research.
Our Values & Culture
Through our values-based culture, TTUHSC is committed to cultivating an exceptional workplace community with a positive culture that puts people first. Our five values guide our actions and principles: Beyond Service, Kindhearted, Integrity, One Team, and Visionary.
Compensation & Benefits
We are proud to offer many exceptional employee benefits, including a generous compensation package with comprehensive benefits, medical and dental insurance, paid time off and substantial automatic retirement contributions. Additionally, we invest in employee success by providing many resources designed to support your personal and professional growth, including:
- Comprehensive Health Plans and Other Core Insurance
- State Retirement Programs and Pension Options
- Retiree Insurance for Lifetime Medical Benefits
- Continuing Education & Lifelong Learning Programs
- Tuition scholarships for employees and their dependents
- Leadership and Professional Development Programs
- Mental and Physical Wellness Programs
- Employee Recognition Programs and Longevity Pay
We are excited for you to consider joining our team at the Texas Tech University Health Sciences Center. Consistently ranked as a "Great College to Work For" by the Chronicle of Higher Education, TTUHSC provides so much more than just a job!
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