Airport Commercial Development Administrator (Senior Administrative Assistant)

Aviation Department - Commercial Development Division
Location: 601 Brasilia Ave
Pay: $20.48-$30.71/hour
Schedule: Monday-Friday 8:00a.m.-5:00p.m.
Application Deadline: May 6, 2026


Responsibilities

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What you'll do

• Initiate, execute, and manage leasing and commercial contracts to ensure agreements are accurate, compliant, and properly maintained
• Process purchase orders and invoices to support timely payments and smooth division operations
• Analyze, monitor, and support division budgets to promote fiscal accountability and informed decision-making
• Ensure contracts and leases comply with applicable laws, regulations, and departmental policies to reduce risk and audit findings
• Administer DocuSign requests and contract workflows to keep approvals efficient and well-documented
• Serve as the division Notary by maintaining required credentials and ensuring documents are properly executed
• Act as administrator for the RTS contract and lease numbering system to maintain accurate tracking and records
• Serve as records custodian for the division, ensuring files are organized, complete, and accessible
• Track and document badge access and keys in coordination with authorized signatories to support security and accountability
• Purchase office supplies and support day-to-day administrative needs to keep the division running smoothly

What success looks like

• Contracts and leases are executed accurately, on time, and without compliance issues
• Budget activity is well-tracked and aligns with division priorities
• Records, approvals, and documentation are audit-ready at all times
• Internal partners receive timely, reliable administrative and financial support
• Processes are efficient, organized, and consistently followed

Qualifications

REQUIRES

• Accredited Bachelor's degree
  OR
• An equivalent combination of qualifying education and experience that includes the development and/or operation of administrative systems, programs, policies, and practices
• Ability to pass a background check as prescribed by the City a { text-decoration: none; color: #464feb;}tr th, tr td { border: 1px solid #e6e6e6;}tr th { background-color: #f5f5f5;}

• Ability to pass a 10-year TSA background check
• Valid State-issued driver's license in accordance with City of KCMO policies

Other Information

Military veterans encouraged to apply

Why You'll Love Working with Us - Core Employee Benefits (Benefits offered to all permanent employees unless otherwise specified)

Comprehensive Health Coverage
Affordable medical, dental, and vision plans with multiple options and low employee contributions.

Generous Paid Time Off
Enjoy vacation, sick leave, and 13 paid holidays-with accruals that grow the longer you're with us.

Secure Retirement Planning
City-funded pension plan plus an optional 457 savings plan to help you build long-term financial security.

Support for Life's Big Moments
Paid parental and bereavement leave to help you navigate major life events with peace of mind.

Tuition Assistance
Get reimbursed for eligible education expenses-invest in your future while you work.

Income Protection
Short- and long-term disability coverage options to safeguard your earnings.

Life Insurance Provided
City-paid life insurance with the option to add more coverage for extra peace of mind.

Community Volunteer Leave
Take up to 8 hours annually to give back to causes you care about.

Want the Full Picture?
Click here for a complete benefits summary.

URGENT!!! CRITICAL RECRUITMENT INFORMATION

Applications and/or resumes are evaluated on the information received by the application deadline. Please ensure that your application or resume clearly demonstrates how you meet the minimum qualifications for the position for which you are applying, this includes providing all relevant educational dates and a detailed description of relevant work experience, including months/years of employment. Applications and/or resumes may not be considered if information is incomplete.

In order for a resume to be used in lieu of an application the resume must have been submitted online via the City's Applicant Tracking System.

Positions requiring a high school diploma/GED certificate must be obtained from a school/program accredited by the Department of Education and recognized by the U.S. Secretary of Education.

The minimum education requirement for positions that allow for experience equivalency for an accredited degree is a high school diploma. Unless otherwise specified, an accredited degree must be obtained from a college or university listed with the U.S. Department of Education and recognized by the U.S. Secretary of Education.
For positions with a salary grade of EX6 or higher that require an accredited degree, qualifying professional experience must be obtained AFTER the accredited degree is obtained.
Successful completion of a pre-employment criminal history/background check is required for all positions. Some positions require a post offer drug screen and/or physical.

If appointed, non-residents must obtain residency inside Kansas City, Missouri's city limits within nine months.

The City of KCMO is an equal opportunity employer that values diversity and inclusion in the workplace. The City is committed to providing a workplace environment for its employees and citizens free from discrimination based on race, color, sex (including pregnancy), national origin, religion, age, disability, marital status, genetic information, sexual orientation, or gender identity. For more information, please see our EEO Policy

The City of KCMO is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please call 816-513-1908 or send an e-mail to accommodations@kcmo.org .

If claiming military veterans' preference points, you must attach a copy of your DD-214 or a DD-256 (for reservists). To claim veterans' points you must have served 180 days of regular active duty service and be discharged or released under honorable conditions during peacetimes or 90 days of active duty service, one (1) day during "wartime" and a last discharge or release under honorable conditions. (DOD) 38 U.S. Code • 4211).

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• City of Kansas City

• 816-513-1903

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