Administrative Secretary

THE CITY

Culver City is a Charter City incorporated in 1917, and is a destination filled with outdoor cafes, unique shops, and galleries opening onto pedestrian-friendly boulevards. Culver City has a dedicated staff of approximately 800+ employees with an overall operating budget of over $325 million. The City provides a full range of municipal services, including Fire, Police, Community Development, Public Works, Parks, Recreation, Community Services, and Transportation.

ADMINISTRATIVE SECRETARY
( There is an immediate vacancy in the Police Department )

Applications will be accepted beginning at 11 AM, on Friday, April 24, 2026 .

**Only the first 45 applications submitted will be considered. Please note that the job posting may close without prior notice.**

**The City may use the Administrative Secretary eligible list from this recruitment to fill future Administrative Secretary or related clerical vacancies in other City departments.**

THE POSITION

GENERAL DUTIES:
The following tasks are essential for this position. Incumbents in this classification may not perform all of these tasks, or may perform similar related tasks not listed here.

1. Screens incoming correspondence routed to the department head, and based on a particular awareness of the general importance and priorities of the subject, refers to appropriate staff member for reply.

2. Independently, or in accordance with general instructions, produces documents, reports and correspondence on a wide range of subjects requiring a high degree of knowledge and familiarity with City policies and policies of the department head, using a personal computer and appropriate software programs.

3. Reviews outgoing correspondence prepared by other staff members for the supervisor's signature for consistency with administrative policy as well as for format, grammatical construction, and clerical errors.

4. Makes arrangements for meetings by setting up meeting rooms and contacting other officials or staff members involved regarding materials or reports to be presented or discussed.

5. Attends meetings and takes summary or verbatim notes. Prepares and distributes the minutes of the meeting.

6. Receives and screens a wide variety of personal visitors and telephone calls, and where appropriate, refers the callers to other staff members or may personally provide information on procedures.

7. Maintains a daily calendar for the department head, sets up and keeps the department head informed of scheduled meetings, conferences, and community appearances.

8. Makes all necessary arrangements for travel by the department head.

9. Establishes and maintains confidential files concerning personnel and/or policy matters.

10. Compiles a variety of narrative, accounting, and statistical reports, documents and records locating sources of information, and enters data. May bill for services and record remittances.

11. Identifies better methods for meeting service demands through streamlining and improving work methods, and tests these possible improvements.
MINIMUM REQUIREMENTS:
Any combination equivalent to training and experience that could likely provide the required knowledge, skills and abilities would be qualifying. A typical way to obtain the knowledge, skills and abilities would be:
Education

• Graduation from high school or equivalent

AND
Experience

• F ive (5) years of progressively responsible general clerical or technical office management work including two years involving duties at a level comparable to Secretary. College coursework is desirable.

EXAMINATION PROCEDURES

Applicants must receive a passing score on all of the following examination components in order to be placed on the eligible list.

• Written Test (weighted at 50%): A timed test to assess administrative skills such as reading comprehension, grammar, vocabulary, customer service, basic office and computer skills. (Tentatively scheduled for the week of May 11, 2026 ).
  
• Oral Appraisal Interview (weighted at 50%): To evaluate training, experience and personal qualifications (Tentatively scheduled for the week of May 25, 2026).
  

ADDITIONAL INFORMATION

The provisions of this job posting do not constitute a contract, express or implied, and any provisions in this posting may be modified or revoked without notice.

Continuation in the examination process and subsequent placement on the eligible list of a person convicted of a crime depends upon the nature of the conviction and the conduct of the applicant subsequent to the offense. Convictions will be evaluated on a job-related basis and will not automatically disqualify someone from further consideration.

Equal Opportunity Employer
The City of Culver City is an equal opportunity employer and does not discriminate against employees or applicants on the basis of race, sex, age, disability, veteran status, national origin, religion, political affiliation, or sexual orientation/identification.

Conditions of Employment:

• Background/ Reference Check: Upon a conditional job offer, a live scan finger printing must be completed with acceptable results. Your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigations (FBI). Having a conviction history does not automatically preclude you from a job with the City. If you are selected as a finalist, you will be contacted to schedule a fingerprinting appointment. Upon hire, employee is subject to further reporting from DOJ via subsequent arrest notification.
• Pre-placement medical evaluation including drug screen (select positions).
• E-Verify: Proof of U.S. citizenship, alien residency or authorization to work in the U.S. will be required at time of appointment.
  

The City of Culver City intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If a special accommodation is desired, please contact the Human Resources Department three (3) business days prior to the test at (310) 253-5640.

The City of Culver City offers a comprehensive benefit package including vacation, holiday, and sick leave as well as medical, dental, and vision.

This position is represented by Culver City Employees' Association (CCEA).

The City of Culver City offers a comprehensive benefit package including vacation, holiday, and sick leave as well as medical, dental, and vision. For more detailed information regarding the benefits associated with this position please visit the
Culver City Human Resources Department website .

• Refer to the ‘ Employee Benefits ’ page to view the current Benefit Summary Guide.
• Refer to the ‘ Labor and Employee Relations ’ page to view the applicable MOU.

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• City of Culver City

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