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Job Description
Program Coordinator- Education and Outreach Services
Lubbock
44503BR
Position Description
Supports the program director by performing administrative duties related to planning, directing and coordinating both the academic and operational activities of the program.
Major/Essential Functions
Communicates with and provides services to a wide range of internal and external contacts. Anticipates and resolves problems; updates supervisor on status of projects. Provides office services by implementing administrative systems, procedures, and policies. Monitors administrative projects, maintains accurate records, and assists with public reports and presentations. A thorough knowledge of policies, procedures, and methods for the area of responsibility is required. Initiative and independent judgments are frequently exercised in the position. Travel will be required to attend educational activities, conferences, meetings, and other events to meet the needs of the programs.
- Drafts, edits, and prepares correspondence, reports, and other materials using word processing, spreadsheets, and/or databases.
- Coordinates educational activities, including scheduling, logistics, and follow-up communication with internal and external participants and venues, and complies with deadlines set forth by external offices.
- Prepares and maintains accurate program records including inventory reports as well as conducting quarterly audits for all offices in the program.
- Provides for smooth day-to-day flow of communications within the programs.
- Arranges for use of facilities and advises availability of service within and outside TTUHSC for gatherings such as trainings, presentations, workshops, and seminars.
- May assist in training, scheduling, and distributing work to other staff members and students.
- May assist in overseeing and following deadlines and progress across teams to ensure projects are completed on time.
- Demonstrates a strong ability to manage multiple priorities and consistently meet tight deadlines.
- Maintains administrative workflow by studying methods, implementing processes, developing reporting procedures, and implementing changes when needed.
- Constantly maintains a professional rapport and upholds TTUHSC values throughout all interactions.
- May collaborate with professionals in a variety of settings such as higher education institutions, advance practice providers, and others through face-to-face, email, phone, or mail contact.
- Develops and updates monthly productivity reports.
- Maintains and updates professional knowledge and proficiency through continuing education, staff meetings, workshops, and serving on special committees.
- Organizes and implements administrative systems and procedures performing necessary support duties related to mental health education and perinatal mental health education for the Perinatal Psychiatry Access Network (PeriPAN) and/or Child Psychiatry Access Network (CPAN)program.
- Assists with the development, tracking, and implementation of PeriPAN and/or CPAN activities.
- Responsible for timely completion and submission of post-travel documentation and expense reports.
- Travels to deliver outreach, attend educational activities, conferences, meetings, and other events to meet the needs of our programs.
- Completes assigned trainings in a timely and efficient manner.
- Evaluates the success of the learning experiences through soliciting feedback/assessment.
Required Qualifications
High school plus six years experience in related field. Additional education may substitute for experience on a year for year basis.
To apply, please visit: https://sjobs.brassring.com/TGnewUI/Search/home/HomeWithPreLoad?partnerid=25898&siteid=5283&PageType=JobDetails&jobid=912086
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information or status as a protected veteran.
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. You can locate this report through our website at: https://www.ttuhsc.edu/emergency/clery-report.aspx.
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ABOUT THE COMPANY
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Texas Tech University Health Sciences Center
Show moreAbout Us
Nationally recognized for innovative programs, academic achievement, cutting-edge research and exceptional patient care, Texas Tech University Health Sciences Center aims to promote a greater health environment for West Texas and beyond. While our flagship campus resides proudly in Lubbock, Texas, TTUHSC operates five schools with campuses in Abilene, Amarillo, Dallas/Fort Worth, Lubbock and the Permian Basin (Midland & Odessa).
Like Texas itself, we are an independent and proud institution that is part of a larger union, the Texas Tech University System. As a university separate from Texas Tech University, we have been entrusted with a singular charge: to teach the next generation of doctors, nurses, pharmacists, researchers and health care professionals while simultaneously providing the people of West Texas with world-class patient care. We are both an institution of higher learning and a place where real people come for life-saving medical care.
Our Mission
As a comprehensive health sciences center, our mission is to enrich the lives of others by educating students to become collaborative health care professionals, providing excellent patient care, and advancing knowledge through innovative research.
Our Values & Culture
Through our values-based culture, TTUHSC is committed to cultivating an exceptional workplace community with a positive culture that puts people first. Our five values guide our actions and principles: Beyond Service, Kindhearted, Integrity, One Team, and Visionary.
Compensation & Benefits
We are proud to offer many exceptional employee benefits, including a generous compensation package with comprehensive benefits, medical and dental insurance, paid time off and substantial automatic retirement contributions. Additionally, we invest in employee success by providing many resources designed to support your personal and professional growth, including:
- Comprehensive Health Plans and Other Core Insurance
- State Retirement Programs and Pension Options
- Retiree Insurance for Lifetime Medical Benefits
- Continuing Education & Lifelong Learning Programs
- Tuition scholarships for employees and their dependents
- Leadership and Professional Development Programs
- Mental and Physical Wellness Programs
- Employee Recognition Programs and Longevity Pay
We are excited for you to consider joining our team at the Texas Tech University Health Sciences Center. Consistently ranked as a "Great College to Work For" by the Chronicle of Higher Education, TTUHSC provides so much more than just a job!
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