Deputy District Court Clerk

ESSENTIAL FUNCTIONS

Under close supervision, performs a variety of clerical functions in support of Lewis County District Court operations; provides customer service to the public; collects and receipts Court fees and fines; prepares and files legal documents; and performs other related duties as assigned. This is the journey level in the District Cout Clerk Job Series. Incumbents have acquired necessary clerical knowledge and are granted greater levels of independence as further experience is gained.

The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.

• Answers incoming calls and provides customer service at the front counter and via telephone.
• Responds to inquiries and provides information regarding District Court processes and procedures.
• Receives, documents, and receipts payments for Court fees, fines, bail, and penalties; balances and maintains assigned cash drawer.
• Interacts with defendants, victims, attorneys, law enforcement personnel, and/or the media regarding a variety of court related matters.
• Enters and files infractions, small claims, name change, and/or civil cases; prepares and files bankruptcy claims as assigned; logs and files search warrants; processes Writs of Garnishment.
• Assists in entering criminal cases filed by the Washington State Patrol, Lewis County Sheriff’s Office, Lewis County Prosecutor’s Office, Fish and Game, and/or local Cities.
• Reviews, collates, and presents filed civil documents for signature by the Judge; processes and distributes related documents upon approval by the Judge.
• Updates and maintains the Court’s calendars; schedules motions to vacate, small claim returns, name changes, and civil infraction hearings.
• Coordinates the assignment of public defenders to qualified parties.
• Tracks, monitors, and closes out non-probation supervised criminal cases as assigned.
• Performs the duties of Courtroom Clerk as required; records and maintains hearing minutes.
• Opens and distributes incoming departmental mail; performs filing and other general office duties.

WORKING ENVIRONMENT / PHYSICAL DEMANDS

Work is performed in a standard office environment; subject to sitting and standing for extended periods of time, walking, bending, reaching, and lifting objects up to 25 pounds.

REQUIRED QUALIFICATIONS

• High School Diploma or G.E.D. equivalent

PREFERRED QUALIFICATIONS

• Two (2) years’ clerical experience within a legal or court environment.

COMPETENCIES (Knowledge, Skills, Abilities, and Behaviors)

Knowledge of:

• District Court operations, policies, and procedures.
• Regulations and standards governing court administrative activities.
• Legal processes and procedures.
• Court records, files and documentation.
• General office equipment and standard computer software applications.

Skills in:

• Performing a variety of routine legal clerical duties.
• Responding to inquiries and providing customer services to the public.
• Collecting and receipting payments for bail and Court fees and fines.
• Preparing, processing, filing, and maintaining legal documents.
• Establishing and maintaining effective working relationships with other staff, court and law enforcement personnel, outside agencies, and the general public.

Ability to:

• Learn and follow County policies and procedures.

Behaviors:

• Regular, reliable attendance.

Lewis County is an equal opportunity employer that provides access, free from discrimination based on race, color, national origin, religion, age, sex, marital status, sexual orientation, military or veteran status, pregnancy, disability, genetic information or any other basis protected by law in employment or provisions of services.

Health Insurance: We offer comprehensive medical coverage-including vision-along with dental and basic life insurance for employees and their families. Multiple medical plan options are available, so you can choose the coverage that best fits your needs.

Retirement Plans: Secure your future with enrollment in one of Washington State's Department of Retirement Systems programs: PERS, PSERS, or LEOFF. Both you and the County contribute to your retirement, ensuring long-term financial stability.

Paid Leave: Full-time regular employees earn paid vacation in addition to paid holidays.

Longevity: We recognize and reward your dedication with additional monthly compensation for continuous service milestones.

Deferred Compensation: Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.

Flexible Spending Account (FSA): Employees can take advantage of Section 125 flexible spending accounts for out-of-pocket health care and daycare expenses with pre-tax dollars.

Public Service Loan Forgiveness: If you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.

Please visit our Employee Benefits webpage for details: 2026 Benefits

Accommodations for All Applicants: If you need accommodations during the selection process, we’re here to help! Contact our Human Resources Department at (360) 740-2737 or HR@lewiscountywa.gov .

Closing Date/Time: 5/3/2026 11:59 PM Pacific

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• Lewis County, WA

• 360-740-2737

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