-
Job Description
Marketing Statement
Ride BART to a satisfying career that lets you both: 1) make a difference to Bay Area residents, and 2) enjoy excellent pay, benefits, and employment stability. BART is looking for people who like to be challenged, work in a fast-paced environment, and have a passion for connecting riders to work, school and other places they need to go. BART offers a competitive salary, comprehensive health benefits, paid time off, and the CalPERS retirement program.
Job Summary
Pay Rate
ATU (Grade 031)
Hourly ATU Rate: $37.80/hourly (Step 1) to $44.47/hourly (Step 4)
External candidates will start at Step 1.
Reports To
Crew Office Supervisor
Current Assignment
The San Francisco Bay Area Rapid Transit District (BART) is excited to welcome a detail-oriented, organized, and service-driven Transportation Administration Specialist to support our essential rail and station operations. If you thrive in a fast-paced environment, enjoy keeping things running smoothly behind the scenes, and take pride in accurate, high-quality administrative work, then this is the role for you!
What You’ll Do
As a Transportation Administration Specialist, you will play a critical role in ensuring that BART’s daily operations are properly staffed and supported. You’ll maintain precise time, labor, and payroll records; keep schedules and workforce data up to date; and serve as a trusted resource for supervisors and employees. You’ll also support our lost-and-found operations by tracking and handling property in accordance with district procedures and legal guidelines.
Your day-to-day work helps ensure seamless transportation service for thousands of riders across the Bay Area.
The most qualified candidates for this position will have highly developed competencies in the following areas, which will be reinforced with related work experience and will be clearly articulated during the selection process:- Strong knowledge of time, labor, and payroll systems such as Oracle/PeopleSoft or similar platforms
- Excellent organizational skills with the ability to manage detailed records and multiple priorities simultaneously
- Strong attention to detail and accuracy in recordkeeping, reporting, and data entry
- Ability to interpret and apply policies, procedures, and collective bargaining agreements
- Effective communication skills, with the ability to work collaboratively with supervisors, employees, and the public
- Experience preparing reports, maintaining schedules, and supporting staffing operations in a fast-paced environment
- Ability to exercise sound judgment and initiative within established guidelines
- Strong customer service skills and the ability to handle inquiries related to payroll, scheduling, and lost and found property
We’re looking for candidates who bring strong administrative skills, a high level of accuracy, and excellent communication abilities. Your contributions directly support the reliability and efficiency of BART’s Transportation Department. By managing accurate workforce information and ensuring smooth administrative operations, you help keep the Bay Area moving every single day.
ATU Application & Selection Process
This position is represented by Amalgamated Transit Union (ATU). All applicants must apply online at www.bart.gov/jobs . Applications must be completed in full and include all requested information, including dates of employment, positions held, hours worked, and a detailed description of duties performed.
Applicants may attach a resume to provide supplemental information; however, the resume does not substitute for completing the application form in its entirety. Only information included in the application at the time of submission will be used to determine whether applicants meet the minimum qualifications for the position. All application materials must be submitted by the closing date and time listed on the job announcement. Applications received after the closing deadline will not be considered.
Applicants who require assistance with the online application process may contact the Talent Acquisition Division at (510) 464-6112 or employment@bart.gov .
The selection process for this position may include one or more of the following: a skills or performance demonstration, written examination, and/or panel or individual interview.
All applications will be reviewed by the Talent Acquisition Division to determine whether applicants meet the established Minimum Qualifications (MQs). Applicants who meet the MQs may be referred to the hiring department for further evaluation as part of the selection process.
The selected candidate must demonstrate a work history reflecting reliability and dependability and may be required to provide copies of certificates, diplomas, or other documentation required by law, including proof of authorization to work in the United States.
Pre-employment processing will include a background check. This requirement does not apply to current full-time District employees unless the position requires additional evaluations or clearances.
Examples of Duties
Organizes work, sets priorities and standards, and follows-up to ensure coordination and completion of assigned work.
Maintains detailed records regarding Transportation Department time, labor, payroll, work schedules, leave statuses, overtime and related information for multi-shift revenue services.
Prepares and updates a variety of reports, which may require basic calculations; initiates a variety of forms related to status changes, locations, cost center or work assignment changes, etc.
Receives, sorts, inspects, identifies, logs, and properly tags and stores property; picks up found property system wide; ensures that the security of stored property is maintained through periodic and daily inspection.
Receives, issues and monitors supplies, equipment, locks, and keys; maintains storage facilities; inspects property for owner identification and releases found property to owners or finders as authorized by statute and/or directive; receives inquiries about lost property; logs such inquiries by major classification and cross references those entries to the found property logs.
Enters data into computer; prepares unclaimed property for auction; may be required to submit a variety of narrative reports; transfers found monies to the General Fund and prepares check requests.
May operate a vehicle and/or hand truck in order to transport property as needed; operates a trunked radio to contact and communicate with supervisory personnel.
Answers questions for supervisors, foreworkers and employees regarding time, labor, shift coverage, leave and payroll related personnel matters, including applicability of specified contract provisions; confers with accounting staff regarding payroll matters; receives and screens visitors and telephone calls and takes messages; directly deals with the public when processing inquiries relative to lost and found property.
Types and/or compiles correspondence, forms, and specialized reports and documents from drafts, notes, or brief instructions using a desktop computer; Proofreads and checks typed and other materials for accuracy, completeness, and compliance with departmental policies.
May provide lead direction, training and work review to Transportation Administration Specialists; establishes and maintains office files; reviews invoices and purchase requisitions.
Maintains records and logs, processes forms and performs general office support activities in the transportation office of various Yards and Terminal Zone reporting locations, including processing incoming and outgoing mail, maintaining posted information, and ordering office supplies.
Minimum Qualifications
Education:
Possession of a high school diploma, GED or recognized equivalent.
Experience:
Three (3) years of full time equivalent verifiable general clerical or office assistant experience, which has included maintenance of detailed records, preparation of reports, and public contact; one year must have included experience in the preparation of time and labor, payroll records and personnel assignment rosters in an Oracle/PeopleSoft or a similar system.
Other Requirements :
Must be willing to work off-hours and weekend shifts.
May be required to push a four-wheel cart containing lost and found items.
Must possess a valid California driver’s license and have a satisfactory driving record.
Must have sufficient mobility to use BART trains to travel throughout the system.
Typing accurately at a rate of 35 words per minute from printed copy.
Knowledge and Skills
Knowledge of :- The procedures for assigning transportation personnel.
- PeopleSoft/Oracle time, labor and payroll or similar system
- Office practices and procedures, including filing and the operation of standard office equipment.
- Record keeping and report preparation principles and practices.
- Basic business arithmetic.
- Correct English usage, including spelling, grammar, and punctuation.
- Business letter writing and the standard format for typed materials.
- Basic business data processing principles as applied to time, labor, payroll and scheduling functions.
- Standard business computer software, applications and databases.
- Basic supervising principles and practices.
- District and department operating rules, procedures, and regulations.
- Prioritizing work and coordinating multiple activities
- Maintaining attention to detail despite interruptions.
- Organizing and maintaining accurate records and files.
- Making accurate arithmetic calculations.
- Performing detailed clerical work accurately.
- Communicating tactfully and effectively with the public, co-workers and other employees
- Establishing and maintaining effective working relationships with those contacted in the course of the work.
- Understanding and carrying out oral and written directions.
- Using initiative and sound independent judgment within established policies and guidelines.
- Operating standard office equipment including but not limited to a personal computer, fax machine, and telephone answering equipment.
- Providing training and lead directions to others.
- Learning and applying new procedures, rules, and regulations pertaining to the job.
Equal Employment Opportunity GroupBox1
The San Francisco Bay Area Rapid Transit District is an equal opportunity employer. Applicants shall not be discriminated against because of race, color, sex, sexual orientation, gender identity, gender expression, age (40 and above), religion, national origin (including language use restrictions), disability (mental and physical, including HIV and AIDS), ancestry, marital status, military status, veteran status, medical condition (cancer/genetic characteristics and information), or any protected category prohibited by local, state or federal laws.
The BART Human Resources Department will make reasonable efforts in the examination process to accommodate persons with disabilities or for religious reasons. Please advise the Human Resources Department of any special needs in advance of the examination by emailing at least 5 days before your examination date at employment@bart.gov .
Qualified veterans may be eligible to obtain additional veteran's credit in the selection process for this recruitment (effective Jan. 1, 2013). To obtain the credit, veterans must attach to the application a DD214 discharge document or proof of disability and complete/submit the Veteran's Preference Application no later than the closing date of the posting. For more information about this credit please go to the Veteran's Preference Policy and Application link at www.bart.gov/jobs .
The San Francisco Bay Area Rapid Transit District (BART) prides itself in offering best in class benefits packages to employees of the District. Currently, the following benefits may be available to employees in this job classification.
Highlights- Medical Coverage (or $350/month if opted out)
- Dental Coverage
- Vision Insurance (Basic and Enhanced Plans Available)
- Retirement Plan through the CA Public Employees’ Retirement System (CalPERS)
- 2% @ 55 (Classic Members)
- 2% @ 62 (PEPRA Members)
- Reciprocity available for existing members of many other public retirement systems (see BART website and/or CalPERS website for details)
- Money Purchase Pension Plan (in-lieu of participating in Social Security tax)
- 6.65% employer contribution up to annual maximum of $1,868.65
- Deferred Compensation & Roth 457
- Sick Leave Accruals (12 days per year)
- Vacation Accruals (3-6 weeks based on time worked w/ the District)
- Holidays: 13 observed holidays
- Life Insurance w/ ability to obtain additional coverage
- Accidental Death and Dismemberment (AD&D) Insurance
- Survivor Benefits through BART
- Short-Term Disability Insurance
- Long-Term Disability Insurance
- Flexible Spending Accounts: Health and Dependent Care
- Commuter Benefits
- Free BART Passes for BART employees and eligible family members.
Closing Date/Time: 4/29/2026 11:59 PM Pacific -
ABOUT THE COMPANY
-
-
BART (Bay Area Rapid Transit)
Show moreThe BART story began in 1946. It began not by governmental fiat, but as a concept gradually evolving at informal gatherings of business and civic leaders on both sides of the San Francisco Bay. Facing a heavy post-war migration to the area and its consequent automobile boom, these people discussed ways of easing the mounting congestion that was clogging the bridges spanning the Bay. In 1947, a joint Army-Navy review Board concluded that another connecting link between San Francisco and Oakland would be needed in the years ahead to prevent intolerable congestion on the Bay Bridge. The link? An underwater tube devoted exclusively to high-speed electric trains.
Since 1911, visionaries had periodically brought up this Jules Verne concept. But now, pressure for a traffic solution increased with the population. In 1951, the State Legislature created the 26-member San Francisco Bay Area Rapid Transit Commission, comprised of representatives from each of the nine counties which touch the Bay. The Commission's charge was to study the Bay Area's long range transportation needs in the context of environmental problems and then recommend the best solution.
The Commission advised, in its final report in 1957, that any transportation plan must be coordinated with the area's total plan for future development. Since no development plan existed, the Commission prepared one itself. The result of their thoroughness is a master plan which did much to bring about coordinated planning in the Bay Area, and which was adopted a decade later by the Association of Bay Area Governments (ABAG).
The BART Concept is Born
The Commission's least-cost solution to traffic tie-ups was to recommend forming a five-county rapid transit district, whose mandate would be to build and operate a high-speed rapid rail network linking major commercial centers with suburban sub-centers.The Commission stated that, "If the Bay Area is to be preserved as a fine place to live and work, a regional rapid transit system is essential to prevent total dependence on automobiles and freeways."
Thus was born the environmental concept underlying BART. Acting on the Commission's recommendations, in 1957, the Legislature formed the San Francisco Bay Area Rapid Transit District, comprising the five counties of Alameda, Contra Costa, Marin, San Francisco and San Mateo. At this time, the District was granted a taxing power of five cents per $100 of assessed valuation. It also had authority to levy property taxes to support a general obligation bond issue, if approved by District voters. The State Legislature lowered the requirement for voter approval from 66 percent to 60 percent.
Between 1957 and 1962, engineering plans were developed for a system that would usher in a new era in rapid transit. Electric trains would run on grade-separated right-of-ways, reaching maximum speeds of 75-80 mph, averaging perhaps 45 mph, including station stops. Advanced transit cars, with sophisticated suspensions, braking and propulsion systems, and luxurious interiors, would be strong competition to "King Car " in the Bay Area. Stations would be pleasant, conveniently located, and striking architectural enhancements to their respective on-line communities.
BART employees in the 1970s.
Hundreds of meetings were held in the District communities to encourage local citizen participation in the development of routes and station locations. By midsummer, 1961, the final plan was submitted to the supervisors of the five District counties for approval. San Mateo County Supervisors were cool to the plan. Citing the high costs of a new system-plus adequate existing service from Southern Pacific commuter trains - they voted to withdraw their county from the District in December 1961.
With the District-wide tax base thus weakened by the withdrawal of San Mateo County, Marin County was forced to withdraw in early 1962 because its marginal tax base could not adequately absorb its share of BART's projected cost. Another important factor in Marin's withdrawal was an engineering controversy over the feasibility of carrying trains across the Golden Gate Bridge.
BART had started with a 16-member governing Board of Directors apportioned on county population size: four from Alameda and San Francisco Counties, three from Contra Costa and San Mateo, and two from Marin. When the District was reduced to three counties, the Board was reduced to 11 members: four from San Francisco and Alameda, and three from Contra Costa. Subsequently, in 1965, the District's enabling legislation was changed to apportion the BART Board with four Directors from each county, thus giving Contra Costa its fourth member on a 12-person Board. Two directors from each county, hence forth, were appointed by the County Board of Supervisors. The other two directors were appointed by committees of mayors of each county (with the exception of the City and County of San Francisco, whose sole mayor made these appointments).
The five-county plan was quickly revised to a three-county plan emphasizing rapid transit between San Francisco and the East Bay cities and suburbs of Contra Costa and Alameda counties. The new plan, elaborately detailed and presented as the "BART Composite Report, " was approved by supervisors of the three counties in July 1962, and placed on the ballot for the following November general election.
The plan required approval of 60 percent of the District's voters. It narrowly passed with a 61.2 percent vote District-wide, much to the surprise of many political experts who were confident it would fail. Indeed, one influential executive was reported to have said: "If I'd known the damn thing would have passed, I'd never have supported it. "
The voters approved a $792 million bond issue to finance a 71.5 mile high-speed transit system, consisting of 33 stations serving 17 communities in the three counties. The proposal also included another needed transit project: rebuilding 3.5 miles of the San Francisco Municipal Railway. The new line would link muni streetcar lines directly with BART and Market Street stations, and four new Muni stations would be built.
The additional cost of the transbay tube -- estimated at $133 million -- was to come from bonds issued by the California Toll Bridge Authority and secured by future Bay Area Bridge revenues. The additional cost of rolling stock, estimated at $71 million, was to be funded primarily from bonds issued against future operating revenues. Thus, the total cost of the system, as of 1962, was projected at $996 million. It would be the largest single public works project ever undertaken in the U.S. by the local citizenry.
After the election, engineers immediately started work on the final system designs, only to be halted by a taxpayer's suit filed against the District a month later. The validity of the bond election, and the legality of the District itself, were challenged. While the court ruled in favor of the District on both counts, six months of litigation cost $12 million in construction delays. This would be the first of many delays from litigation and time-consuming negotiations involving 166 separate agreements reached with on-line cities, counties, and other special districts. The democratic processes of building a new transit system would prove to be major cost factors that, however necessary, were not foreseen.
-