Buyer

JOB SUMMARY

*Please note: Applications should be completed in their entirety. Responses of "See Attached Resume" will be considered an incomplete application. While resumes and cover letters are encouraged and may provide additional information, they do not replace the requirement to complete all application fields.

The Buyer supports day-to-day purchasing operations so City departments can acquire goods and services efficiently and in line with policy. This position helps with solicitations, records, vendor support, and contract renewals, and provides reliable documentation and customer service across the purchasing process.

ESSENTIAL FUNCTIONS

The following list highlights the main responsibilities of this position. While it covers the core tasks, it may not include every duty that could be assigned. Employees may be asked to take on other responsibilities as needed to support the team and department.

• Assist with developing and posting solicitation documents; coordinate bid openings; perform responsiveness checks; support vendor questions.
• Review requisitions for completeness and policy compliance; route approvals; maintain purchasing and contract records.
• Prepare and compile documentation for City Council agenda items related to awards and renewals.
• Research cooperative purchasing options and interlocal agreements; assist with business account coordination and system updates.
• Manage annual contract renewals by issuing extension letters or amendments and tracking expirations.
• Oversee surplus property collection, auction listings/sales coordination, and related recordkeeping.
• Provide administrative support for purchasing programs (e.g., P-card/T-card), including basic training logistics, card issuance, and routine compliance checks under guidance.
• Coordinate with Budget/Accounting to determine funding for contracts and requisitions in the City’s ERP; distribute amendments, change orders, and payment requisitions; maintain insurance/bond documentation and project files.
• Generate routine procurement reports (e.g., open solicitations, expiring contracts, spend summaries) and assist with data accuracy in ERP/contract systems.
• Provide courteous and timely customer service to City departments, vendors, and the public.

MINIMUM REQUIREMENTS & PREFERRED QUALIFICATIONS

MINIMUM REQUIREMENTS

• Associate’s degree in Business Administration, Public Administration, Supply Chain, or a related field; OR an equivalent combination of education and progressively responsible experience in public procurement that demonstrates the ability to perform the essential functions of the role.
• Texas CTCD or CTCM certification (or ability to obtain within two (2) years of hire).
• Proficiency with Microsoft Office and familiarity with financial/ERP systems.
• Valid driver’s license with acceptable driving record; Texas driver’s license within three (3) months if out-of-state.

PREFERRED QUALIFICATIONS

• Experience with municipal procurement processes, cooperative purchasing, and electronic contract management systems.

COMPETENCIES AND ENVIRONMENT

KNOWLEDGE, SKILLS, AND ABILITIES

• Knowledge of City purchasing policies, procedures, and public procurement regulations.
• Skill in preparing and organizing accurate documentation and maintaining records.
• Effective oral and written communication; customer service orientation.
• Ability to work collaboratively, prioritize multiple tasks, meet deadlines, and maintain data quality.

PHYSICAL DEMANDS

Physical requirements include lifting up to 35 pounds rarely. Subject to constant vision; sitting, handling, fine dexterity, hearing, and talking frequently; standing, walking, reaching, and operating foot controls occasionally; kneeling, crouching, bending, twisting, and climbing rarely.

WORK ENVIRONMENT

Work is primarily performed in an office setting with occasional exposure to variable and/or extreme weather conditions.

The City of San Marcos offers its employees a broad range of benefits to enhance their personal and occupational lives. We are committed to a total rewards strategy that provides employees with competitive compensation, comprehensive benefits, and an environment that supports a healthy work/life balance. 2023 Benefits Guide

BENEFITS
Medical, Dental & Vision Coverage

• United Healthcare
  • Choice Plus PPO Plan
  • Prescription Drug Plan
  • Wellness Initiatives
  • Virtual Doctor Visits 24/7
  • Dental Plan
• Davis Vision Insurance
  • Base Vision Plan
  • Premium Vision Plan
  • Laser Vision Correction discounts

Retirement

• Texas MunicipalRetirement System (TMRS)
• Mission Square Retirement Corporation - optional 457-deferred compensation plan & Roth IRA

ADDITIONAL BENEFITS

• Flexible Spending Accounts
• City paid Life and AD&D Insurance
• Voluntary Life, AD&D and Long Term Disability insurance
• Employee Assistance Program
• Vacation
• Sick Leave
• Holidays
• Longevity Pay
• Tuition Reimbursement
• Activity Center Membership
• Direct Deposit

The City of San Marcos strives to provide employees with an opportunity for a flexible and positive work/life balance. Employees in eligible positions are offered remote telework options of up to two days per week or 40% of an employee's scheduled work hours. Remote telework eligibility will be determined by department directors to ensure the City provides quality services.

Closing Date/Time: 6/30/2026 11:59 PM Central

City of San Marcos, TX

512-393-8060 Show more