City of Greenville

  • Senior Administrative Assistant - IT

  • CITY OF GREENVILLE NORTH CAROLINA
  • Greenville, North Carolina United States View Map
Job Summary

The purpose of this position is to provide highly skilled administrative support to the IT Department by performing a variety of complex administrative and general office management duties. This is accomplished by assisting the IT Department with overseeing and administering fiscal control policies and processes within the department and performing related work as required.

FLSA exemption status: Non-Exempt

Examples of Duties

  • Provides administrative support to the IT leadership;
  • Manages departmental expenditures and purchasing, ensuring budgetary compliance;
  • Manages and oversees IT's interdepartmental expenses, verifying computer related purchases, and software maintenance agreements;
  • Provides the correct expense account when charging purchases interdepartmentally;
  • Manages the organization’s copier program, including evaluating lease options, assessing departmental needs, coordinating with vendors for contract renewals and equipment maintenance/replacement, and processing invoices;
  • Oversees the department's personnel activities by managing payroll changes, keeping accurate records, and supporting recruitment efforts;
  • Prepares and compiles reports as requested;
  • Assists and supports IT budgeting: compiling reports, tracking expenditures, and assisting with annual budget preparation and maintenance;
  • Manages departmental travel requests; and
  • Performs other assigned duties as required.


Minimum Qualifications

Education and Experience:
  • Associate's degree or higher in public or business administration, office management, or a related field; and
  • Over three (3) years of experience in providing office and administrative support to management staff; with five (5) to ten (10) years of experience preferred.
  • Notary Public certification preferred but not required.
REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:
Knowledge of:
  • standard administrative and clerical procedures.
  • budgeting, financial, and purchasing procedures.
  • contract review and renewals.
  • copier lease agreements.
  • vendor correspondence, oral and written.
Skill in :
  • verbal and written communication.
Ability to :
  • provide varied, responsible, and often confidential secretarial and office administrative assistance to department.
  • operate assigned equipment, including computer equipment and various software packages including:
    • Outlook: Manage complex calendars, shared mailboxes, scheduling, and email organization.
    • Word: Create and format professional documents, use track changes, templates, and styles.
    • Excel: Build and maintain spreadsheets using formulas, charts, and pivot tables.
    • PowerPoint: Develop clear, visually organized presentations for technical and leadership audiences.
    • Teams: Coordinate virtual meetings, manage channels, share files, and support collaboration.
    • SharePoint/OneDrive: Organize departmental files, manage permissions, and maintain document libraries.
    • Power BI: Create and maintain dashboards and reports, connect to data sources, perform basic data modeling, and present insights clearly for IT and departmental decision-making.
  • work in a fast-paced, high-volume environment, organize work, set priorities, meet critical deadlines, and follow-up on assignments with minimal direction.
  • work cooperatively with City officials, other employees, and the general public.
  • demonstrate utilizing tact when dealing with confidential and sensitive matters.
  • work safely without presenting a direct threat to self or others.


Special Requirements

Valid N.C. Driver's License

The City of Greenville offers a comprehensive benefits package to all regular full-time employees including vacation, holiday, and sick leave as well as medical, dental, vision, life and short-term disability insurance. Employees in designated part-time positions may participate in some of the benefit programs offered to regular full-time employees.

Visit the City of Greenville Human Resources Website for a more in depth summary of our benefits.

Closing Date/Time: 7/19/2026 11:59 PM Eastern
City of Greenville

City of Greenville

252-329-4492

About Greenville

Some places have what it takes to help write the story of your life, to help you create and live your life to the fullest: opportunities, people and experiences that open minds and doors; activities that enrich and entertain. Places so welcoming that you feel you’re in the presence of family and friends, and that everywhere you turn, you find yourself in good company.

As the hub of eastern North Carolina, Greenville is that place.

Here, life’s a graceful balance of front-porch friendly and business-world sharp, a balance lit up and alive with all the amenities of a metropolitan university town. Where we enjoy the company of our neighbors on summer nights, talking on the porch about the day’s news and sports scores from the latest Pirate’s game, until someone flips a coin to see who’ll run out for barbeque.

Walking through the streets of Greenville, you see it has its share of art galleries, museums and festivals that delight; or, close by, the campus of East Carolina University calls to art and culture lovers with its worldly offering of musical concerts, theatrical and dance productions, travel films and lectures. For students with the fire of the future shining in their eyes, ready to turn their dreams loose, the campus calls to them in another voice.

Yes, you’ll find what you’re looking for here. But in many cases (and maybe this is just as important) what you didn’t even know you were looking for. That’s the way it is in Greenville. What makes it tick is how it makes people tick. As the cultural, educational and economic hub of the region, it’s expansive; it rewards the curious imagination, the entrepreneurial mind.

If you’re a person with big ideas and big ambitions, Greenville is good company. The smart thinking, hard work and optimism that once made Greenville a leading marketer of tobacco are still prevalent, though now guiding the area’s technology focus with its many bioscience and robotics breakthroughs. No surprise, these victories are trumpeted with as much enthusiasm as the local sports team’s trophy season.

Located just inland off the North Carolina coast, East of I-95, over 20 parks grace the landscape of Greenville and Pitt County. So if you’re an outdoor enthusiast, you’ll find enough adventure and scenic beauty here to fill up the canvas of your days, and plenty of like-minded people who share your respect for the grandeur of nature, the intoxicating fragrance of our Magnolia trees, picnicking under the shade of oaks, fishing at sundown, or hiking down a path that leads you not to the trail’s end, but to the conclusion that this is where you belong.

True, in some parts of the world, when you say the word “hub” people think “crowded”, “faceless”, “too noisy to hear myself think”. But we’re different.

There are crowds … parades down Evans Street. An annual Halloween street party. Students streaming to classes. Participants at major meeting or conferences. Or onlookers gathered down at the Extreme Park or Five Points Plaza to watch BMX bike pros practicing for an event.

But they’re not faceless crowds.

There is noise … live music rising from the campus nightlife scene, the hub-bub around the Convention Center, or when the Pirates rally to make the winning score, nothing short of pandemonium.

But our noise makes your spirits soar.

In fact, you could say that the hustle and bustle of life in Greenville is conducive to a higher level of thinking and inspiration. One thing’s for sure, the first thought on your mind will be how glad you are to be in Greenville, North Carolina, smack dab in the middle of such good company.

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