Immigration Project Assistant

Immigration Project Assistant

Saul Ewing is seeking a talented project assistant to assist its immigration practice group. The Project Assistant is a member of a practice support team and provides administrative support to practice group team members. Duties include assisting with creating and editing documents, filing, completing client/matter intake forms, submitting expenses, entering time, answering incoming calls, coordinating meetings, managing attorney's contacts, and maintaining calendars.

• Maintain process checklists and questionnaire

• Verifying that all documents save on external drive(s) are added to iManage for cases working on

• Filing simple and complex inquiries with government and USCIS as needed (i.e. processing times, change of address, rescheduling appointments, fixing major USCIS errors) involving either phone calls with high level officers or simple online inquiries

• Contact USCIS for clients to obtain ADIT stamps, emergency travel documents, or emergency expedite requests on their pending applications.

• Adding reminders to LLX from inquires of government agencies or USCIS, if any

• Submit Ombudsman inquires (for the entire department)

• Adding reminders to LLX on submitted Ombudsman

• Sending documents secure mail to clients

• Tracking all cases filed with UPS/FEDEX (ensuring delivery) emailing confirmation page to attorneys/paralegals (paralegal to forward to client)

• Catalog files in storage for immigration department

• Available for assistance on projects as needed

• Maintain public access files for H1B cases, when needed

• Assisting paralegals with the completion of forms and case

• Work on assigned cases directly with the assigned attorney (billing time as needed)

• Review filings printed from other offices (DC and Chicago) for quality and give to OFS for final scan and attorney review.

• Update LLX case summary or entering case notes on cases working on

• Covers practice assistant when they are out and with overflow work

• Translation of short documents from Spanish to English

Able to manage competing priorities and meet deadlines

Excellent written and oral communication skills

Strong ability to communicate clearly and concisely, with tact and professionalism, in every medium of communication (in person, telephone, e-mail)

Ability to complete assignments with minimal supervision

Excellent time management, organization, and multitasking skills

Detail oriented; excellent proofreading skills

Demonstrates excellent client service skills

Willingness to undertake additional responsibilities and assist others when needed

Ability to be reliable, flexible and adaptable in a variety of situations

Able to work as a team with attorneys and staff

Courteous and professional demeanor

High School diploma or GED

Minimum of 1 year working within an administrative immigration position

Familiarity with legal documents and immigration terminology

Bilingual in English and Spanish required (speaking/writing)

Proficiency in Microsoft Office Suite

Familiarity with LawLogics (LLX) program a plus

Individual in this position will provide additional assistance and support as directed by their supervisor

Periodic overtime may be required

This job description is subject to change at any time

PAY TYPE: HOURLY

COMPENSATION: The pay for this position will be determined based on relevant skills, experience, education, external market data, internal equity, and other job-related factors.

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