SENIOR SECRETARY III / EMERGENCY APPOINTMENT HOMELESSNESS

Position/Program Information

TYPE OF RECRUITMENT:
OPEN COMPETITIVE - EMERGENCY

FILING DATE:
Wednesday, April 3, 2024 at 8:30 a.m. , Pacific Time (PT)

This examination will remain open until the needs of the service are met and is subject to closure without prior notice.

No out-of-class experience will be accepted.

EXAM NUMBER:

PH2102A-EA

The LA County Board of Supervisors recently declared a local state of emergency for homelessness, and the County is working to revise and expand our response to help all who are affected. We are looking for qualified and passionate individuals to help us in the mission of addressing issues like housing, mental health, and substance use. If you are looking for a new career that will directly benefit the population of LA County, this may be the opportunity for you.

The County of Los Angeles Department of Public Health is seeking qualified candidates to fill emergency Senior Secretary III vacancies related to the homelessness crisis.

Under the emergency order, applicants who meet the requirements may be hired for an initial period of up to 90 days, with an opportunity for permanent County employment.

Before the end of your initial work period, you will be assessed on your work performance. This assessment will be weighted 100%.

Those who successfully pass the assessment will be considered for permanent appointment to Senior Secretary III .

DEFINITION:
Acts as secretary to the head of a major division in a large and complex County department.

CLASSIFICATION STANDARDS:
All classes in the Secretarial Group perform duties composed of essentially the same basic activities and operations. Positions in these classes are allocated when the work of the supervisor requires full-time personal secretarial assistance. The level of secretary allocated is related primarily to the level of supervisor served. Typically, positions allocable to this class provide full-time secretarial assistance to the head of a major division or a minor branch in a large and complex County department having 1,000 or more employees and characterized by the professional or technical nature of work performed, or major protective or recreational services provided. In Health Services, this includes the head of a major nursing or administrative division in a large and complex hospital, comprehensive ambulatory health or rehabilitation center, major program or staff division under a central headquarters deputy director, or a division allocated on a Countywide basis.

Essential Job Functions

Replies to both verbal and written communication.
Screens telephone calls, furnishes requested information, refers calls to others better qualified, and personally takes care of those calls which do not require the attention of the supervisor.

Makes appointments, keeps calendar, and schedules conferences, meetings and travel arrangements for supervisor.

Acts as intermediary between supervisor and staff, transmitting messages, orders, and requests, both written and verbal, and when authorized acts in the supervisor's absence.

Acts as liaison officer between the supervisor's office and other departments, agencies, and jurisdictions.

Prepares inter-office notices, bulletins, and memoranda, including interpretations of departmental policy and the laws and regulations governing the activities of the office.

Gathers data for general information purposes or special reports, contacting other departments, employees, agencies, and individuals for additional material as necessary, and may prepare reports for supervisor's approval upon request.

Checks material being submitted for supervisor's attention to ascertain that all relevant data, files, signatures, etc., are included.

Relieves supervisor of routine personnel, budget, and other operating details such as scheduling, timekeeping, and contacting the Chief Executive Office, Department of Human Resources, and other departments.

Keeps track of the execution of plans, improvements, and projects initiated by the supervisor and recommends improvements in departmental procedures.

Supervises lower-level clerical staff.

Requirements

MINIMUM REQUIREMENTS:

Option I: One year of highly responsible secretarial experience at the level of Los Angeles County's class* of Secretary III, Secretary IV, Senior Secretary I or Senior Secretary II.

Option II: Two years of responsible secretarial experience at the level of Los Angeles County's class* of Secretary I or Secretary II.

LICENSE:
A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.

PHYSICAL CLASS:
Physical Class II - Light: This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10 pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved.

OTHER REQUIREMENTS:
Typing Rate: 40 net words per minute.

IMPORTANT TYPING TEST INFORMATION:

The following candidates are NOT required to take the County typing test :

• Those candidates who currently hold or have held a typing position that requires 40 words per minute in the service of the County of Los Angeles.

OR

• Those candidates who have taken and passed a Los Angeles County typing performance test of 40 works per minute administered by a County Department. Passing scores on record with the Department of Human Resources will be transferred automatically. Applicants who have met the typing requirement in another department must attach a copy of their typing certificate to their application at the time of filing or email to hrexams@ph.lacounty.gov within fifteen (15) calendar days from the last day of fling.

Applicants MUS T apply to the "TYPING TEST - SCORE BANKING ONLY " bulletin. You will be invited to take a time typing test designed to measure speed and accuracy in typing. Typing performance test results from this examination will be used for this Senior Secretary III (PH2102A-EA) exam , which requires proficiency at 40 words per minute. To apply, please copy and past the URL to the address bar of the web browser OR click on the link below:

URL: https://www.governmentjobs.com/careers/lacounty/jobs/2950238/typing-test-score-banking-only?keywords=typing%20bank&pagetype=jobOpportunitiesJobs

Please note it is recommended to apply to the TYPING TEST - SCORE BANKING ONLY jo b bulletin as soon as possible as the job bulletin may close at any time without prior notification and you will no longer be able to apply for the typing test and may be rejected for this exam.

TESTING ACCOMMODATION:

If you require an accommodation to fairly compete in any part of the TYPING TEST - SCORE-BANKING ONLY assessment process, let the Department of Human Resources (DHR) know by contacting the Testing Accommodations Coordinator at TestingAccommodations@hr.lacounty.gov . You will be required to complete the Request for Reasonable Accommodation form as well as provide supporting documentation from a qualified professional justifying the requested accommodation(s). The sooner you contact DHR, the sooner they can respond to your request and keep you moving through the process.

SPECIAL REQUIREMENT INFORMATION:

*Experience at the level of the Los Angeles County classes listed in the Minimum Requirements are defined as follows:

• Secretary III: Functions as secretary to either (1) the head of a major section in a large and complex County department, (2) the head of a minor section in Health Services, (3) the head of a major unit in either (a) a department headed by an elective official of the County of Los Angeles, (b) a department headed by an appointive official who provides immediate advisory services to the Board of Supervisors, or (c) the Department of the Public Defender.
• Secretary IV: Functions as secretary to the head of a major section in a very large and complex County department.
• Senior Secretary I: Acts as secretary to the head of a major division in a small County department.
• Senior Secretary II: Acts as secretary to the head of a major division in a medium-sized County department.
• Secretary I: Functions as secretary to either (1) the head of a major section in a small County department, or (2) the head of a major unit in a large and complex County department.
• Secretary II: Functions as secretary to either (1) the head of a major section in a medium-sized County department or (2) the head of a major unit in a very large and complex County department.

Additional Information

No out-of-class experience will be accepted.

EXAMINATION CONTENT:
Under the emergency order, applicants who meet the requirements may be hired for an initial period of up to 90 days, with an opportunity for permanent County employment.

Before the end of your initial work assignment, the appointing department will evaluate your performance. Those who achieve a passing score on this evaluation will be considered for permanent appointment.

_______________________________________________________________

Application and Filing Information

HOW TO APPLY:

Applications must be filed ONLINE ONLY . Applicants are required to complete and submit an online Los Angeles County Employment Application AND Supplemental Questionnaire in order to be considered for this examination. Paper applications, resumes, or any unsolicited documents will not be accepted in lieu of completing the online application and Supplemental Questionnaire. Application filing may be suspended at any time without advance notice.

Many important notifications will be sent electronically to the email address provided on the
application, so it is important that you provide a valid email address. Please add hrexams@ph.lacounty.gov as well as noreply@governmentjobs.com, and info@governmentjobs.com to your email address and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail.

You have the ability to opt out of emails from LA County. If you unsubscribe, you will not receive any email notification for any examination for which you apply with Los Angeles County. Regardless of whether you choose to unsubscribe, you can always check for notifications by logging into governmentjobs.com and viewing your profile inbox, which saves a copy of all emailed notices.

Plan to submit your online application well in advance of the 5:00 p.m. PT deadline as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on www.governmentjobs.com/careers/lacounty, you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address.



SOCIAL SECURITY NUMBER:

Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number.

COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES:

For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County. Check the website for updated information at https://lacountylibrary.org .
FAIR CHANCE EMPLOYER:
The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed.

DO NOT SHARE USER ID AND PASSWORD:

All applicants must file their application online using their OWN user ID and password. Using a family member or friend's user ID and password may erase a candidate's original application record.
ANTI-RACISM, DIVERSITY, AND INCLUSION (ARDI):
The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Human Resources is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the in equalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices.

Department Contact Name: Exam Analyst

Department Contact Phone: (323) 659-6546

Department Contact E-mail: HRExams@ph.lacounty.gov

Exam Number: PH2102A-EA

California Relay Services Phone: (800) 735-2922

ADA Coordinator Phone: (323) 659-6546

Teletype Phone: (800) 899-4099

Alternate Teletype Phone: (800) 897-0077

For detailed information, please click here

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• Los Angeles County

• (800) 970-5478

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