Sheriff's Records Specialist II

Monterey County Human Resources
Salinas, California United States  View Map
Posted: Jul 14, 2024
  • Salary: $3,735.00 - $5,099.00 Monthly USD
  • Full Time
  • Education and Training
  • Public Safety
  • Job Description

    Position Description

    Final Filing Deadline: Open Filing Period

    Exam #: 23/80I16/04LA

    Applications received after May 20, 2024, will be considered on an as needed basis until the position is filled.

    The Sheriff 's Office is comprised of the Administration, Corrections and Enforcement Operation Bureaus. The Sheriff’s Office delivers public safety to the residents of Monterey County by providing 24-hour uniformed patrol, investigations, custody services, court security, and law enforcement support.

    The Sheriff’s Records Specialist works in the Records Division of the Administration Operations Bureau. This non-sworn position works within a 24-hour, 7-day weekly schedule and independently performs complex specialized law enforcement records work requiring a working knowledge and application of law enforcement codes, vocabulary and procedures.

    The ideal candidate will be flexible, adaptable, have strong customer service skills and able to communicate effectively; will demonstrate the ability to process various legal documents, get along with others and be a team player.

    This classification is part of a flexible series. Incumbents appointed at the lower level of the career series may be promoted up to the higher level subject to their meeting the employment standards for the higher class and a recommendation for their promotion by the appointing authority.

    The Eligible List established by this recruitment process may be used to fill current and future vacancies on a regular full-time, part-time, or temporary basis.

    Examples of Duties

    • Maintains confidential criminal records related to law enforcement activity; operates, accesses, and queries multiple automated and manual criminal justice information systems and subsystems.
    • Processes criminal records such as, warrant, subpoena, restraining order, criminal and traffic citation, felony and misdemeanor warrant, CLETS, NCIC and other criminal records.
    • Relays information by telephone or radio, on individuals and vehicles, to officers in the field; and confirms warrant information to field officers for service.
    • Reviews warrants, other court and legal documents to verify that information in accordance with applicable regulations, laws, and procedures.
    • Transcribes and prepares sensitive reports dealing with highly emotional and often traumatic events.
    • Updates information on the status of warrants, seals and purges records in compliance with court orders and state statutes, code citations, accidents, and other reports according to Uniform Crime Reporting standards.
    • Audits information for accuracy and completeness and edits according to rules and regulations.
    • Researches and compiles data for subpoena compliance, provides information to other law enforcement agencies, courts, attorneys, and the public in accordance with legal requirements governing the release of criminal record information and crime and incident reports.
    • Responds to subpoenas and testifies in court or other legal hearings regarding law enforcement records.
    • Compiles and prepares a variety of annual, quarterly and monthly reports.
    • Sets court dates and identifies conflicts in scheduled court appearances and notifies involved parties.
    To view the complete classification description, please visit the County of Monterey website:
    Sheriff's Records Specialist II

    THE SUCCESSFUL CANDIDATE
    Will have a proven track record demonstrating the following knowledge, skills and abilities:

    Thorough Knowledge of:
    • Basic functions and activities of a law enforcement agency.
    • Basic record keeping and accounting methods and procedures.
    • Computer operating systems.
    • Correct English usage, grammar, and rules of punctuation and spelling.
    Working Knowledge of:
    • Multiple automated and manual criminal justice systems and subsystems; departmental operations, procedures, and regulations; and criminal justice systems.
    • Codes, ordinances, and legal procedures for coding, processing, and disseminating criminal history and incident information.
    • Criminal justice procedures, functions and relationships of the criminal justice system, courts, and law enforcement agencies.
    • Variety of professional code languages used in law enforcement.
    • Penal, Vehicle, Civil, Health and Safety, Welfare and Institutions, Municipal and other statutory codes and authorities.
    • Standard and legal requirements on confidentiality and privacy.
    Skill and Ability to:
    • Access automated criminal justice information systems to enter, modify, and retrieve data into local, state, and national computer systems.
    • Work in a law enforcement environment.
    • Develop a working knowledge of departmental operations, procedures, and regulations.
    • Understand, interpret, and apply departmental policies, procedures, rules, laws, regulations, ordinances, functions, and processes applicable to the management of local, State and national law enforcement records.
    • Perform a variety of detailed clerical work accurately that involves independent judgment with minimal supervision; and make decisions in procedural matters without immediate supervision.
    • Handle stressful situations with the public and cope with a variety of individuals who may be hostile, aggressive, irate, uncooperative, and/or emotionally disturbed.
    • Maintain cooperative relationships with co-workers, members of the public and others contacted through the course of work; respond appropriately to supervision and direction; and attend and perform duties on a regular, reliable and consistent basis.
    • Communicate effectively orally and in writing to prepare reports.
    • Use a variety of office equipment such as computer terminals, telephones, cash registers, fax machines, telecopiers or printers.
    • Accurately enter and retrieve information into and from a computer system.
    • Assume responsibility for a major clerical function to include the resolution of problems.
    • Input, update, retrieve, store, purge information, and release data; identify vital information quickly and accurately, utilizing multiple automated and manual law enforcement data and filing systems.
    • Enter, modify, and retrieve data into local, state, and national databases.
    • Read and process various legal documents such as court orders, booking documents, arrest records, incident records, files, and cases to identify information.
    • Use discretion and sound judgment in the handling of restricted or sensitive and confidential information ensuring the security and confidentiality of restricted information.


    Examples of Experience/Education/Training

    Any combination of training, education and/or experience which provides the knowledge, skills and abilities and required conditions of employment is qualifying. An example of a way these requirements might be acquired is:

    Two years of progressively responsible clerical experience of which one year was performing duties equivalent to the Monterey County class of Sheriff’s Records Specialist I.

    Additional Information

    CONDITIONS OF EMPLOYMENT
    The required conditions of employment include, but are not limited to the following:
    • Possess and maintain a valid California Class C driver license at the time of appointment or the ability to provide suitable transportation that is approved by the appointing authority.
    • Be available to work a flexible schedule, including evenings, weekends, holidays, be subject to holdover and callback duty, and during times of disaster and/or emergency.
    • Successfully pass and complete a thorough background investigation, which will include a voice stress analysis or polygraph examination.
    • Provide a telephone number or means by which employee can be reached.
    BENEFITS:
    The County of Monterey offers an excellent benefits package. Please visit our website to view the J Unit Benefit Summary Sheet . This information is not legally binding, nor does it serve as a contract. The benefits listed in the Monterey County Personnel Policies and Practices Resolution or Memorandum of Understanding (MOU) prevail over this listing.

    NOTES:
    • As a condition of employment, prospective employees may be required to submit to a background review which may include a review of information concerning present and/or prior employment, driving record, and record of any criminal convictions.
    • Employment is contingent upon acceptable documentation verifying identity and authorization for employment in the U.S.; a list of acceptable documents is available on the USCIS Form I-9.
    • If you are hired into this classification in a temporary position, your rate of pay will be hourly, and you will not be eligible for the benefits listed in the summary.

    Application and Selection Procedures

    Apply On-Line at https://www.governmentjobs.com/careers/montereycounty

    or

    Hard copy applications may be obtained from and submitted during normal business hours

    Monday - Friday, 8:00 AM - 5:00 PM by contacting:

    Monterey County Sheriff’s Office

    Attn: Human Resources

    1414 Natividad Road

    Salinas, CA 93906

    Phone: (831) 755-3744 Fax: (831) 775-8033

    The selection process is tentative, and applicants will be notified if changes are made. To assess applicants' possession of required qualifications, the examination process may include an oral examination, pre-examination exercises, performance examination, and/or written examination. The competitive examination process includes submittal of required application materials. A complete application package will include:
    • A completed County of Monterey Employment Application
    • Responses to the Supplemental Questions
    All application materials must be received by the priority screen date for a guaranteed review. Resumes, cover letters, letters of interest, and other correspondence will not be accepted as a substitute for required application materials. All required application materials will be competitively evaluated. Those applicants that are determined to be the most appropriately qualified will be invited to participate further in the selection process.

    EQUAL OPPORTUNITY AND REASONABLE ACCOMMODATION
    Monterey County is a drug-free workplace and an equal opportunity employer. The County seeks candidates who can make contributions in an environment of cultural and ethnic diversity. Monterey County is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, contact LynnRose Alig, Human Resources Analyst, at (831) 755-3744, or aliglr@co.monterey.ca.us .

    http://www.co.monterey.ca.us/government/departments-a-h/human-resources/human-resources/benefits/benefit-summary-sheet
  • Special Instructions

    Please mention you found this employment opportunity on the CareersInGovernment.com job board.
  • ABOUT THE COMPANY

    • Monterey County Human Resources
    • Monterey County Human Resources

    Monterey County Statement 

    Monterey County was founded in 1850 and is governed by the Monterey County Board of Supervisors. It is located on the beautiful Central Coast and is the longest county in California stretching 105 miles from the Santa Clara County border South to San Luis Obispo County.  Monterey County provides a full range of services to the community through its 26 departments and 5,000 plus employees.  As an employer, Monterey County is diverse and inclusive, and is an Equal Opportunity Employer.  We aspire to hire employees who will contribute to the County’s mission to excel at providing quality services for the benefit all Monterey County residents while developing, maintaining, and enhancing the resources of the region.  The County offers a great benefits package and provides the opportunity to work with amazing colleagues who support and promote a safe, healthy and prosperous community for all.  Monterey County is rich in coastal lands and agricultural fields and is also known as the Salad Bowl of the World.  Monterey County is the best place to work and prides itself on being the employer of choice.

    The Right Career, Right Here!

    For more information please visit our website

    Please visit our Facebook page.

    Show more

MORE JOBS

  • Physics Instructor (Part-Time Faculty)

    • Mission Viejo, California
    • SOUTH ORANGE COUNTY COMMUNITY COLLEGE DISTRICT (SOCCC)
    • Nov 02, 2024
    • Temporary
    • Education and Training
  • 2024-25 AY Lecturer Pool - Public Policy and Administration

    • Sacramento, California
    • CSU, Sacramento
    • Jul 14, 2024
    • Education and Training
    • Human and Social Services
    • Parks and Recreation
  • Lecturer - SLP 632: Augmentative and Alternative Communication (Spring 2025)

    • San Marcos, California
    • Cal State University (CSU) San Marcos
    • Sep 23, 2024
    • Education and Training
  • Property Room Technician

    • 300 Austin Ave, Waco, Texas
    • CITY OF WACO, TEXAS
    • Oct 31, 2024
    • Full Time
    • Public Safety
  • 2024-25 Lecturer Pool Department of Geography and Environmental Studies

    • Chico, California
    • California State University, Chico
    • Jul 14, 2024
    • Education and Training
    • Environmental Services
    • Parks and Recreation
  • Sheriff's Cadet

    • Auburn, California
    • PLACER COUNTY, CA
    • Jul 14, 2024
    • Full Time
    • Public Safety
    • Other
Show More
Apply Now Please mention you found this employment opportunity on the CareersInGovernment.com Job Board.
Please mention you found this employment opportunity on the CareersInGovernment.com Job Board.