Vote Center Clerk (extra-hire)

Position Description

Schedule will be: 7am - 5pm for up to 10 days and 6am - 10pm on Election Day.
(No one individual will work over 240 hours)

Interviews to be held: Wednesday, September 4th, 2024.

Under close supervision, performs a wide variety of routine tasks associated with the administrative, clerical and document processing functions within the Vote Center locations throughout the County; receives and processes information relevant to County elections and voter registration; performs related duties as assigned.

DISTINGUISHING CHARACTERISTICS:

There are no permanent positions allocated to this classification. Individuals hired into this class are extra help, intermittent employees and perform assigned tasks on an as-needed basis prior to, during and immediately following an election.

The Vote Center Clerk is the entry level classification and is distinguished by the routine nature of assigned duties. Incumbents at this level perform duties involving preparation of materials for elections usually during peak work periods. Duties are performed under close supervision.

Example of Duties

The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

• Issue Vote by Mail ballots and conditional voter ballots to the public at various Vote Center locations.
• Key affidavits of registration into EIMS system.
• Process Vote by Mail applications and confidential voter applications in the computer system.
• Assist with conduct of instruction classes for precinct officers.
• Prepare voted ballots at the end of day and completed affidavits of registration to be returned to elections office.
• May deliver election materials to Election Division on Election Day.
• Prepare, assemble and distribute publications, notices, sample ballots, and other printed materials related to elections.
• Prepare supplies for storage following an election, including the breakdown of computer equipment.
• Answer questions and provides general information to public by telephone and in person.
• Operate standard office equipment including personal computers.
  Perform related duties as assigned.

Minimum Qualifications

KNOWLEDGE OF:

Modern office practices, procedures and equipment, including computer terminals. Office filling systems, such as alphabetic and numeric. Principles and practices of customer service and proper phone etiquette. Basic mathematic skills. Correct English usage, including spelling, grammar and punctuation.

ABILITY TO:

• Work long hours and weekends.
  Follow oral and written instructions.
• Understand and apply laws, rules, policies and procedures related to elections.
• Read and decipher handwriting;
• Perform a wide variety of routine clerical tasks, and operate computers; establish and maintain effective working relationships with other employees and the general public.
• Make basic arithmetic calculations.
• Operate office equipment including computers and supporting software applications.
• Lift and pick up election material and supplies.
• Sit and stand for extended periods of time.
• Maintain security and confidentiality or restricted information.
• Communicate clearly and concisely, both orally and in writing.

EDUCATION, TRAINING AND EXPERIENCE:

Any combination of education and experience that would likely provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the knowledge, skills, and abilities would be:

• Some work or voluntary experience including public contact which provides for the required competency in the requisite knowledge and abilities.
• High school diploma or GED preferred.

Special Requirements

Possession of an appropriate California driver's license issued by the State Department of Motor Vehicles may be required.

Service Employees International Union Local 1021


For available Health/Dental/Vision insurance please visit the County BENEFITS WEBPAGE. Please note that Extra-hire positions that are benefitted, are only offered our CORE medical plan and are not offered dental or vision.

NEW * Assist-To-Own program to help Couny employees purchase a home.
Program Highlights:

• Down Payment Assistance, up to 5.5% of the Total Mortgage Loan.
• Available with purchase of a primary residence.
• Variety of Mortgage Loan options (FHA, VA, USDA and Conventional Mortgage Loans).
• No first-time homebuyer requirement to qualify.
• Flexible guidelines: Minimum FICO 640; Maximum DTI 50%.
• Flexible income limits, up to moderate income levels; no income limits for FHA and VA.

For more information, vists Calaveras County Assist-to-Own

Boot Allowance: $150 or $175 per year and is distributed once a year, in the first full pay period in the month of December.Qualifying Classifications: Registered EH Specialists, EH Techs, OSS Engineers, Fleet Manager, Junior Engineer, Mechanic series, Sheriff's Mechanic, Public Works Inspector, Road Maintenance Worker series, Integrated Waste Worker series, AG Techs, and AG Biologists, and Recycling Program Coordinator I/II, Permit Tech I/II, Engineering Tech I/II assigned to the Rock Creek Landfill facility, and Air Pollution Control Tech.

Uniform Allowance:$600 per calendar year split into monthly payments.Payments will be made monthly on the second pay check.Qualifying classifications: Custodian series, facility maintenance worker series, facilities maintenance engineer.

Extra-Hire:
Extra-hire employees are not eligible for step advances, vacation, seniority rights, holiday pay or other certain employee benefits. They are entitled to 24 hours of sick leave per year and eligilbe for the county's CORE Medical plan but not eligible for dental or vision insurance.

Vacation days:

0 - 3 complete years = 80 hours per year.

After 6 months you can take your first week.

3 - 10 complete years = 120 hours per year

10 years+ = 160 per year

Holidays:14 paid holidays per year.

Life Insurance through ReliaStar: $50,000.00 County paid. After 65 years of age, pays out 65%, after 70 years of age ReliaStar pays out 32.5%.

Sick Leave: 12 days annual sick leave accrual with unlimited accumulation.

Sick leave is accrued at 3.69 hours for each full 80 hours of payroll period.

60 hours of sick leave can be used for immediate family, parent spouse, child or sibling.

Merit: After successfully completing twenty-six (26) pay periods, a 3.5% merit increase may be granted.Merit increases may be granted annually thereafter to the top step.

Probation Period: New employees remain in a probationary status for 26 pay periods..

Longevity Incentives @ 2.5% for each of the following:

• 5.5 years (if hired before March 28, 2005)
• 6 years
• 10 years
• 15 years
• 20 years
• 25 years

Bi-Lingual pay:$75 per month for specific approved job classifications.

Flexible Spending: Pre-Tax Medical Reimbursement - Max contribution of $2,500 annually

Flexible Spending:Pre-Tax Dependent Care Account - Max contribution of $5,000 annually

Section 125 Plan:Additional insurance is available through the Section 125 plan and may be purchased from a representative during open enrollment or by appointment when they are on-site.

AFLAC

Heart & Stroke Insurance

Cancer Insurance

Accident Insurance

Universal Life Insurance

Short Term Disability Insurance

?LEGALSHIELD

CALPERS RETIREMENT INFORMATION:

CalPERS:
CLASSIC MEMBERS: 2% at 55
PEPRA MEMBERS: 2% at 62

Extra-Hire's will be enrolled into Public Agency Retirement System (PARS) unless you are already a member of CalPERS.

Additional Retirement Plan:

The County offers a 457 Government plan. Employees can contribute u to this deferred compensation plan (Pre or Post Tax options).The County utilizes VALIC.

Participating employees will receive a County paid match of up to $50 a month.

Closing Date/Time: 8/25/2024 11:59 PM Pacific

• 

• County of Calaveras

• 209-754-6303

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