Fleet Procurement and Fuel Card Administrator

Description

THIS POSTING MAY CLOSE AT ANY TIME ONCE A SUFFICIENT NUMBER OF APPLICATIONS HAVE BEEN RECEIVED.
The Fleet Procurement and Fuel Card Coordinator will provide budget estimates for all new vehicles and update the website, review annual vehicle requests from the Budget office, manage the vehicle assessment committee, and provide recommendations to the budget office for the purchase of vehicles, order vehicles, manage the delivery of the vehicle, capitalize vehicle in the financial system, license and register vehicle, process annual vehicle registration renewals and assist with vehicle inventory. This position will also manage the vehicle fuel card system and acquire and manage all toll tags.

Examples of Duties

Research and analyze vehicle pricing and prepare budgetary price estimates for departments to use when requesting new vehicles.
Review the annual vehicle request and prepare documents for the Vehicle Assessment Committee. Coordinate and schedule the vehicle assessment committee meeting. Prepare the vehicle assessment committee's recommendation for the Budget office to include in the annual budget.
Purchase all vehicles and heavy equipment approved by the Commissioner's Court in the annual budget; track and expedite order delivery.
Capitalize all new vehicles in the Financial Management System. Prepare all documentation to submit for title and registration of all new vehicles.
Process new vehicles requested outside of the annual budget.
Prepare vehicle registration renewal documents for all vehicles in the fleet, annually.
Prepares specifications and issues invitations to bid (ITB) or request for proposals (RFP) for vehicles not available on an established contract.
Provides technical and procedural support to cardholders throughout the county, including regular interaction with Department Heads and Elected Officials.
Issues new fuel cards for each new vehicle and processes replacement cards for vehicles as needed.
Issues employee ID numbers to be used with the vehicle fuel card.
Audits card transactions throughout each billing cycle to identify audit exceptions such as circumvention, inappropriate procurement activities, etc.
Manages reporting protocols with multiple financial systems including Denton County Financial Management system and external Fuel Card Management System.
Develops and modifies County policy for the Fuel Card program.
Develops and presents training for all County employees participating in the Fuel Card program.
Processes requests for Toll tags.
Assist departments with billing issues for toll tags and fuel card transaction discrepancies.
Maintains accurate and detailed records for vehicles, titles, registrations, fuel card program and toll tags.
Regular and punctual attendance required.
Performs other related duties as required.

Minimum Qualifications

Bachelor's degree and a minimum four years of experience in a related field; or an equivalent combination of education and related experience required.
Certified Professional Public Buyer (CPPB) and Certified Purchasing Professional (CPP) preferred.

Supplemental Information

To ensure proper delivery of emails please add jobs@dentoncounty.gov to your email safe list.

Closing Date/Time: Continuous

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• Denton County

• 940-349-3088

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