Records Analyst I - Records Management - Technology Services

Description

THIS POSTING MAY CLOSE AT ANY TIME ONCE A SUFFICIENT NUMBER OF APPLICATIONS HAVE BEEN RECEIVED.

The Records Analyst I works under moderate supervision, assisting in the coordination of records, information management, and data management functions. This position creates and maintains computerized records and electronic tracking systems, and assists in the development and implementation of procedures for these systems. The Records Analyst I is required to provide excellent customer service, resolve problems in a timely manner, communicate effectively, and be a positive contributor to their County Department.

Examples of Duties

Reviews complex records retention policies and schedules in consultation with county departments regarding the transfer of records to appropriate storage locations, reformatting paper records to digital or micrographic formats, and destroying eligible records in compliance with Texas laws and Denton County policies. Works to ensure Denton County records are managed according to approved retention schedules to ensure compliance with all applicable Federal, State, and Local regulations.

Assists county departments and the public through the processing of records requests submitted electronically and in person in accordance with the Denton County Records Management Program Resolution. Consults with, and advised Denton County departments on the appropriate and compliant management of local government record and information.

Assists with special projects (audits, data ingests, data cleanup, etc.).

Operates and manages the physical records management system, digital records repository, and equipment for the preservation and storage of records.

Utilizes specialized records management knowledge to advise Denton County departments on routine records management issues, policies, procedures, and records information management systems.

Prepares documents for imaging operates electronic scanning equipment, and converts scanned material to digital format.

Evaluates image quality and suitability of digital documents and microfilm in accordance with applicable standards and regulations.

Conducts inventories and performs analysis to determine departmental recordkeeping requirements for physical and digital records in accordance with the Denton County Records Management Program Resolution.

Assists with the development of records control schedules based on departmental recordkeeping requirements and in compliance with all applicable Federal, State, and Local regulations.

Maintains the Records Center to ensure the proper care and storage of local government records of permanent value in accordance with industry standards and Texas Local Government Code.

Coordinates projects to reformat records from hard-copy paper to digital or micrographic formats. Ensure records are appropriately inventoried and indexed in county systems.

Examines and evaluates records-management systems to improve existing methods for efficient handling, protection, and disposition of records and information.

Ensures security and/or confidentiality of records in accordance with the Denton County Records Management Program Resolution.

Assists with the implementation of instructor-led and online records and information management training courses for county departments and staff.

Conducts complex records inventories and analyses to determine retention, sealing, or destruction requirements.

Operates a Denton County vehicle (large van) to transport boxes of records from various county offices to archival storage locations. Records transfer duties commonly include lifting and moving boxes of paper records, moving boxes using dollies, carts, or on pallets, climbing ladders to place boxes on high shelves, and stooping or bending to place boxes on low shelves.

Performs other related work as required.

Minimum Qualifications

High School Diploma or GED and a minimum four years of experience in a related field; or an equivalent combination of education and related experience required.

Bachelor's degree in Records Management, Library and Information Sciences Public Administration, Business Administration, or a directly related field preferred. Certified Records Information Manager (RIM), Certified Records Manager (CRM), and/or Local Government Archives and Records Administration (LGARA) Certificate preferred.

Must be a U.S. citizen.

Must not have any Class B misdemeanor or higher convictions or deferred adjudications.

Possession of a valid driver's license.

Must be able to obtain a State of Texas driver's license within 90 days of employment.

Supplemental Information

To ensure proper delivery of emails please add jobs@dentoncounty.gov to your email safe list.

Denton County offers a full range of employee benefit programs for eligible employees, retirees, and their families. These programs include group health plans for medical and dental coverage; an Employee Assistance Program (EAP); life; disability, and long term care insurance; and flexible spending accounts for health care and dependent care reimbursements. The County also provides retirement benefits. Full time employees participate in the Texas County & District Retirement System (TCDRS), and employees may also participate in a retirement savings program (Deferred Compensation). In addition to these "basic employee benefits" and retirement services, employees benefit from a variety of other programs including 12 paid holidays, Tuition Reimbursement, a Wellness Program, and more.

*Note: These benefits are not includedfor Community Supervision and Corrections Department (CSCD) employees, or any Denton County Part-Time employee.

Denton Countyis an Equal Opportunity Employer and does not discriminate against applicants or employees on the basis of race, color, religion, gender, mental or physical disability, age, national origin or veteran status.

https://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf

https://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeosp.pdf

Family Medical Leave:Denton Countyemployees who have been employed for one year and who have worked 1250 hours in the preceding year may be eligible for up to twelve weeks of FMLA leave.
The FMLA provides for up to 12 weeks of job-protected leave

• for the birth, adoption, or placement of a child for foster care
• to care for a child, spouse, or parent with a serious health condition
• for an employee with a serious health condition

Employees who will be away from work for one of these reasons should contact Human Resources for additional information. When possible, an employee should provide at least 30 days advance notice. In the case of an emergency, notification should be made as soon as possible.

https://www.dol.gov/whd/regs/compliance/posters/fmlaen.pdf

https://www.dol.gov/whd/regs/compliance/posters/fmlasp.pdf

Closing Date/Time: Continuous

• 

• Denton County

• 940-349-3088

Show more