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Job Description
Minimum Qualifications
No Minimum Qualifications
Per Civil Service.
Preferred Candidates would have both:
-A high school diploma or high school equivalency diploma
- Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), customer service, business writing, and office management.
Duties Description
Duties Description
The position is located within the Reservations & Pass Programs Bureau of the Office of Parks,
Recreation and Historic Preservation (OPRHP). The position is responsible the day-to-day
administrative support of the Operations Division. This position works as part of a team to provide
sufficient office coverage and administrative support to the Director of Agency Operations, Bureau
Directors, and bureau staff. This is a shared position across three bureaus within the Operations
Division.
Specific Duties
• Provide administrative support for:
-Operations Division
? Reservations & Pass Programs
? Sustainability
? Swimming Pools & Spray Grounds
• Arrange and process travel in accordance with state/agency guidelines.
• Order office supplies and maintain inventory.
• Complete procurement and requisition requests in accordance with state/agency
guidelines.
• Reconcile departmental purchases and travel documentation in SFS (Statewide Financial
System).
• Manage bureau calendar and schedule meetings (Microsoft Teams/Webex).
• Attend meetings, record, and share meeting minutes with staff.
• Schedule and prepare materials for candidate interviews.
• Onboard/Offboard employees.
• Maintain bureau records in accordance with records retention schedule.
• Track/update monthly operations budget reporting.
• Prepare bureau reports, as needed.
• Document and update bureau processes and procedures.
• Coordinate annual statewide publications distribution.
• Manage Bureau’s SharePoint site.
• Resolve day-to-day administrative operational issues.
• Provide professional and courteous customer service to staff and members of the public.
• Assist other programs within the bureau, including, but not limited to:
-Phone coverage
-Updating daily voicemail log
-Monitoring shared mailboxes
-Opening Access Pass/Empire Pass mail
-Fulfilling Access Pass/Empire Pass mail orders
-Mailing out applications
-Supporting camping/pavilion program projects as they arise
Additional Comments
Operational Needs:
• Applicants must be detail oriented, possess strong organizational skills and the ability to work independently in a fast-paced environment while maintaining professional communication with bureau staff and the public.
• Must be flexible with assignments and be able to change efficiently from task to task as assigned by supervisor.
• Must be comfortable with database-related computer work.
• Experience with Microsoft Office Suite are required. The ideal candidate should also be proficient with various virtual meeting platforms.
Some positions may require additional credentials or a background check to verify your identity.
Closing Date/Time: 10/08/24 -
ABOUT THE COMPANY
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New York State Parks, Recreation & Historic Preservation
Show moreThe mission of Parks, Recreation, and Historic Preservation is to provide safe and enjoyable recreational and interpretive opportunities for all New York State residents and visitors and to be responsible stewards of our valuable natural, historic and cultural resources.
From the shores of Long Island to the mighty Niagara Falls, New York's 180 state parks offer countless opportunities to explore your natural environment, escape from the grind of the everyday and experience exciting new adventures. Beaches, boat launches, hiking trails, campsites, and golf courses all await you!
New York's state parks... With all there is to see and do, how will you spend your time?
NEW YORK STATE IS KNOCKING IT OUT OF THE PARKS!
Come work with us, and...
- Be a part of the premier park system in the United States - with more than 250 state parks, historic sites, golf courses, swimming pools, beaches, campgrounds, marinas, trails, and museums and nature centers.
- Work in some of the most beautiful, scenic, and historic places New York State has to offer.
- Make a tangible impact on your community. Parks are for everyone, and all are welcome here: People of every age, ability, color, or creed belong here – without exceptions – yourself included! People of every kind come visit us in order to have experiences – and at OPRHP, we get to be part of these special times in truly meaningful ways. See how you can make a difference as a part of Team OPRHP!
State parks and historic sites are staffed by a core of permanent employees who work year-round to maintain these precious resources. During the peak of our operating season (May through September) the permanent staff is supplemented by several thousand seasonal employees who work to ensure that our patrons have a positive and safe experience when visiting our sites.
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