Communication Studies Administrative Support Coordinator I (ASC I)

Job Summary

T his position supports the daily administrative operation of the Communication Studies Department and its programs. Under the general direction of the department chair, the ASC I works in close collaboration with the ASC II to facilitate department operations. This role requires someone who can work independently and collaboratively in order to support faculty and other staff members.

This position handles a wide variety of operational tasks, including, but not limited to, budget tracking, scheduling support, enrollment monitoring, purchasing, equipment management, faculty and student travel coordination support, department communication, and event planning. The ASC I position serves as a key point of contact for students, faculty, staff and the general public and ensures the department's adherence to department, college, and university policies for all administrative procedures.

Department Summary

The Communication Studies Department (COMS) is one of the largest academic units in the College of Liberal Arts. The department provides a B.A. degree and a minor in Communication Studies and supports three IRAs: a very active Debate program, which has expanded to include Spanish Language Debate; the Media & Communication Research Initiative, which supports undergraduate travel to present research projects; and Anthem, a poetry slam event. In addition to providing courses for its majors, it is responsible for offering courses to satisfy general education and breadth requirements for all Cal Poly students during the academic year with additional summer offerings in both the regular summer and in Quarter+. The department is comprised of a department chair, an associate chair, twelve tenure-associated faculty, and approximately 35 full and part-time lecturers.

Key Qualifications

• Excellent organizational and time management skills with the ability to set own priorities and coordinate multiple assignments with fluctuating and time-sensitive deadlines. Ability to maintain accuracy and complete tasks in a timely manner in a fast-paced environment.
  
• Ability to learn, interpret, and apply policies and procedures independently, and use judgment and discretion to act when precedents do not exist. Ability to adapt to changing policies, procedures, and technology.
  
• Ability to initiate, establish, and foster teamwork by maintaining a positive, cooperative, productive work atmosphere and maintain effective working relationships within a diverse population and with those from various cultural backgrounds.
  
• Ability to actively problem solve and use effective interpersonal skills when working as a frontline contact with a variety of campus and community individuals.
  
• Demonstrated ability to use tact and diplomacy to effectively handle a broad range of high level and sensitive interpersonal situations with diverse personalities, and to respond appropriately to conflicts and problems.
  
• Ability to manage moderately complex records; ability to gather and compile data from various sources and to present information in a clear and concise manner.
  

Education and Experience

• High school diploma or its equivalent. Four years of general office support or technical experience. Training at a vocational school or full-time college education may be substituted for up to three years of the required experience on a year-for-year basis.

Salary and Benefits

Anticipated Hiring Range: $42,504 - $51,906 annually

This position is paid under the 11/12 pay plan, where the salary for 11 months is distributed over 12 months. The salary will be received every month. The incumbent will have one month off every year (with pay, benefits, and vacation/sick leave accrual continuing through the month off). The one month will be July.

Classification Range: $42,504 - $66,792 annually

Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees. See our benefits website for additional information.

Cal Poly

Cal Poly is a nationally-ranked public university located in San Luis Obispo, California, and known for its Learn by Doing philosophy. Each year more than 20,000 top-tier students come to San Luis Obispo to put knowledge into action, taking their learning outside the classroom as they prepare for careers in engineering, agriculture, science, business, humanities and the built environment. Cal Poly’s hands-on philosophy, small class sizes and close student-faculty mentorships result in graduates ready from day one to impact their communities, California and the world. For more information, visit calpoly.edu .

Diversity Statement

At Cal Poly, we believe that cultivating an environment that embraces and promotes diversity is fundamental to the success of our students, our employees and our community. Bringing people together from different backgrounds, experiences and value systems fosters the innovative and creative thinking that exemplifies Cal Poly's values of free inquiry, cultural and intellectual diversity, mutual respect, civic engagement, and social and environmental responsibility.

Cal Poly's commitment to diversity informs our efforts in recruitment, hiring and retention. Cal Poly is an equal opportunity employer.

Supplemental Information

Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with Cal Poly. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive.

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Cal Poly, San Luis Obispo is not a sponsoring agency for staff positions (i.e. H-1B visas).

Positions are posted for a minimum of 14 calendar days.

Advertised: Sep 19 2024 Pacific Daylight Time
Applications close:

Closing Date/Time:

• 

• California Polytechnic State University

• 805-756-2236

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