Employment Services Administrative Coordinator - ASC I (Two Positions)

Working Title: Employment Services Administrative Coordinator

Classification Title: Administrative Support Coordinator I

Posting Details

Priority Application Deadline (Posting will remain open until filled): Sunday, September 22, 2024 @ 11:55pm PST

Hiring Preference


Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment.

Position Summary

Under the supervision of the Director of Talent Acquisition, this position provides staff support \related to human resources administration. Responsibilities include but are not limited to: student employment processing functions; administrative support for full-time and part-time recruitments; data analysis and data entry; and support and coordination of Student Employment services and the New Employee Orientation as needed. This position requires the maintenance of confidential files and materials and always maintains strict confidentiality.

The administrative support coordinator of this position directly assists the Director of Talent Acquisition, in work related to the Employment Services department, and Student Employment recruitment and hiring and the Employment Services department with administrative maintenance and file management for personnel files. This position will serve as the initial point of contact for the Employment Services department, for general office matters and communication.

FLSA: Non-Exempt (Eligible for overtime compensation)

Anticipated Hiring Range: $3,864 per month - $4,250 per month; commensurate with the candidate's education, experience, skills, and training.

CSU Classification Salary Range: $3,864 per month - $6,072 per month

Best-in-class Benefits: Click here to learn more

CSU Total Compensation: Click here to learn more

Salary Grade/Range: 1

Recruitment Type: Regular (Probationary)

Time Base: Full-Time

Work Hours: Monday - Friday: 8:00AM-5:00P M (on campus assignment with the ability to work remote two rotating Fridays a month).

Department Information

Employment Services is responsible for the coordination of personnel policies and programs in recruitment and employment matters for staff in accordance with collective bargaining agreements. The unit provides support to University administrators on employment matters concerning staff; administration of temporary employment staffing services; and employment orientation of new staff.

Minimum Qualifications

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing.

Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.

These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

Required Qualifications

Experience utilizing standard business software applications such as Microsoft Word, Excel, and Adobe. Experience maintaining confidentiality and utilizing effective interpersonal skills to manage highly sensitive matters. Ability to provide clerical and administrative support functions in a large/complex academic administrative office. Ability to use judgement and discretion to address employment questions and issues. Ability to perform work analysis, research, collect, organize, and compile information, and evaluate and recommend process improvements. Ability to plan and coordinate assignments, adapt to changing priorities, meet deadlines and maintain a high level of productivity and efficiency. Ability to interpret and apply human resources policies, procedures, and bargaining unit contracts. Deliver accurate, high-quality work in a timely and reliable manner. Ability to perform business level mathematics and statistical concepts. Ability to prepare clear, concise, grammatically correct correspondence, documents and emails. Ability to learn and understand the organization and operations of the Human Resources Department and University, as applicable. Ability to independently carry out oral and written instructions. Be reliable and punctual. Proficiency in English grammar, punctuation, and spelling. Ability to interpret and apply policies and procedures independently, and use judgement and discretion to act when precedents do not exist. Ability to troubleshoot most office administrative problems and elevate when appropriate. Respond timely to inquiries and requests related to the work area. Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions. Ability to use negotiation and persuasion skills to achieve results and expedite projects. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community.
Conditions of Employment

• Ability to successfully pass a background check.

Preferred Qualifications

Experience working in an institution of higher education.

Documents Needed to Apply (1)

• Resume

Failure to upload required documentation may result in disqualification.

About Sac State

Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State’s 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1800 faculty and 1,500 staff are committed to meeting our mission: “ As California’s capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement. ” As the regional hub of higher education, Sac State is dedicated to student success , diversity, equity and inclusion , community engagement , philanthropy , and campus safety .

As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning.

To learn more about why you should join the Hornet Family, please visit the Why Sac State ? page.

Background Check Disclaimer

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. One variation of background check required could be a LiveScan screening, which involves submitting fingerprints at a certified LiveScan Service Center.

COVID-19 Vaccine Certification Information:

Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications.

Out of State Employment Policy

Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Equal Employment Opportunity

California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States.

It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html

The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html .

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery .
The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union.

Eligibility Verification

Selected c andidate must furnish proof of eligibility to work in the United States. California State University, Sacramento is not a sponsoring agency for staff and management positions ( i.e . H-1-B Visa).

Note to Applicants:

Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.

Advertised: Sep 06 2024 Pacific Daylight Time
Applications close:

Closing Date/Time:

• 

• CSU, Sacramento

• (916) 278-6326

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