Assistant Director-Grants Management

You will be joining a Department committed to a culture of TEAMWORK to accomplish our goals together, where we deliver excellence through COLLABORATION with partners and stakeholders, embody ACCOUNTABILITY through trust and professionalism, and embrace WORK-LIFE BALANCE by prioritizing respect, boundaries, and time. While working at DHEWD you will be helping to develop the workforce of the future! Join us as we pursue our vision of “Every Missourian empowered with the skills and education needed for success.”

Location: Office of Operations, Fiscal & Budget Unit - Jefferson City, MO

The main purpose of this position is to verse the federal grants management for the Department.

To perform this job successfully, an individual must be able to perform each essential function of the job with or without reasonable accommodation.

• Supervise unit of six (4 full-time & 2 part-time staff) and oversee over $50 million in annual grant processes
• Manages all grant reporting and ensures deadlines are met and files are ready for audit
• Manages the fiscal operations, spending plans and projections for the grants section working in collaboration with procurement ,fiscal and budget sections to ensure all grant program needs are met
• Ensure Deputy Commissioner and Director of Fiscal & Budget are kept up to date on any major grant related issues ranging from application or reporting issues to fund balance and budget issues
• Coordinate with federal auditors/monitors and program staff related to federal grants
• Participate in Office of Workforce Development (OWD) financial management meetings and ensure coordination regarding OWD grants
• Support the entire department with program and policy issues related to federal grants management and Uniform Guidance
• Follow DHEWD fiscal policies and procedures and assist in the continuous quality improvement of processes and procedures
• Coordinate and train department staff and sub recipients on grant policy and procedures as needed, and serve as the federal grants submission POC for the agency
• Assist OWD Compliance with financial monitoring, to include: answering questions, interpreting guidance, providing Technical Assistance (TA), and participating in exit meetings
• Oversee TA provided to sub-recipients, including guidance on how to set up financial systems, and ensuring award objectives are met
• Anticipate and address issues through oversight and monitoring of day-to-day interactions, submitted reports, and requests for information, heading off potential audit findings
• Communicate with sub-recipient independent auditors, as needed, to provide interpretation of compliance requirements
• Serve as main point of contact to the financial monitoring vendor; provide assistance, review monitoring reports, develop/monitor corrective action plans, plan/participate in training, and provide TA, as needed
• Find and troubleshoot issues and ensure OWD/Missouri Economic Research and Information Center (MERIC) staff, as well as others, have the tools and resources needed; perform random check-ins with the various program areas to assure needs are met
• Oversee management of grant reporting systems, Micro Information Products (MIP) and the sub-recipient Financial Reporting System (FRS)
• Serve as liaison to US DOL Federal Project Officer and Financial staff assigned to Missouri to include being the main point of conduct for monitoring visits
• Review all time charging, internal spending plans, and SAM II transactions monthly to ensure proper coding and advise staff of Journal Voucher needs
• Answer questions, mentor fiscal and budget staff, and review outputs to ensure accuracy
• Assist HR with Enterprise Time Application (ETA) coding questions and maintain the ETA time keeping guide
• Review and edit contracts, requests for proposal, and Memorandums of Understanding/Agreement before they are finalized
• Understand and advise senior leadership on all aspects of managing federal awards
• Direct the completion of quarterly federal financial reports
• Oversee the reconciliation of federal cash drawdowns to actual needs and direct adjustments as needed
• Assist Fiscal section with various duties to include preparation of the Schedule of Expenditures for Federal Awards (SEFA);
• Read, interpret, and summarize various guidance from OWD, the state and federal government, and other various sources specific to the public workforce system for the Fiscal and Budget Unit
• Assists in the development of the Department’s Internal Control Plan and makes recommendations to senior leadership on measures to gain efficiencies
• Assists in the development of the Department’s cost allocation plan and its application
• Demonstrate regular and reliable attendance
• Perform other related work as assigned

• Beneficial education and/or work-related experience includes technical or professional education and/or experience in accounting, business, finance or public administration or closely related area.
• Supportive skills include: knowledgeable in the State of Missouri’s SAM II Financial System, Code of State Regulations related to fiscal and procurement activities, Uniform Guidance, and Government Auditing Standards preferred

* Training, certification, and/or education in continuous process improvement programs such as Lean Six Sigma as well as completion of Missouri Way, Leadership Academy, and similar programs is beneficial

The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here.

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• State of Missouri

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