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Job Description
Administrative Assistant
Lubbock
38934BR
Position Description
Performs routine administrative support or technical program assistance work. Works under moderate supervision with limited latitude for the use of initiative and independent judgment.
Major/Essential Functions- Supports Service Plus philosophy of TTUHSC and Texas Tech Physicians of Lubbock to include the mission, vision and SPIRIT values. TTUHSC Values Based Culture.
- Understands, cooperates with and supports all initiatives of our 5 Key Performance Indicators (KPI) Patient Satisfaction, Quality, Financial Performance, Business Development and People Development.
- All Employees are expected to understand and conduct themselves in accordance with the performance criteria for their particular job and with all rules, procedures, and standards of conduct established by the System, University, and the Employee's department or unit.
- Communicates, reports, and documents accurately, honestly, and in good faith. Performs work in a professional manner and in accordance with expected standards of performance; Adheres to attendance, timeliness, and work schedule standards.
- Faculty Credentialling - UMC and Covenant plus New Mexico
- Physician ePafs for Non-Salaried Appointments to include completion and submission of packets
- Faculty Memberships and renewals
- Faculty Licensing and renewals
- Faculty Conference registration and Hotel booking
- Faculty travel reimbursement
- Manage Faculty Outlook calendars - Send and Receive invites to include update as needed for clinic schedule or patient add on appointments
- Remind Faculty of upcoming meetings the day before or the day of - in person (face-to-face)
- Coordinate and schedule Faculty and Department meetings to include sending invites, food order, food set up and clean up.
- Create and print Agenda
- Print Sign-in Sheet and obtain signatures
- Coordinate Pharmaceutical meetings with Faculty to include sending invites, food order, food set up and clean up.
- Schedule Educational lunches
- Create and print Agenda
- Print Sign-in Sheet
- Faculty vehicle registration and parking - UMC, Covenant and TTUHSC
- Faculty Digital Measures - manage Faculty submissions and updates
- Coordinating Faculty Evaluations with Faculty Affairs and Department Chair
- Coordinate Monthly Birthday lunches to include food order, food set up and clean up and send invites
- Print Sign-in Sheet and obtain signatures
- Manage supply orders include submitting Purchase Orders. Organize and track supplies.
- Reconcile Purchase Orders with Packing Slips
- Coordinate events, such as Christmas Party
- Work with Sr. Clinical Dept. Administrator and Residency Coordinator
- Invoicing - Aqua One, TAS Stenocall, Alsco and Contracting
- Submit PO, reconcile expense, submit Invoice for payment
- A/R entry and reconcile
- File records in appropriate binder
- File Expense Report documents and other documents as assigned.
Required Qualifications
Completion of high school or the equivalent. Five years office experience. Additional education may substitute for experience on a year for year basis.
To apply, please visit: https://sjobs.brassring.com/TGnewUI/Search/home/HomeWithPreLoad?partnerid=25898&siteid=5283&PageType=JobDetails&jobid=874796
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, genetic information or status as a protected veteran.
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. You can locate this report through our website at: https://www.ttuhsc.edu/emergency/clery-report.aspx.
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ABOUT THE COMPANY
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Texas Tech University Health Sciences Center
Show moreAbout Us
Nationally recognized for innovative programs, academic achievement, cutting-edge research and exceptional patient care, Texas Tech University Health Sciences Center aims to promote a greater health environment for West Texas and beyond. While our flagship campus resides proudly in Lubbock, Texas, TTUHSC operates five schools with campuses in Abilene, Amarillo, Dallas/Fort Worth, Lubbock and the Permian Basin (Midland & Odessa).
Like Texas itself, we are an independent and proud institution that is part of a larger union, the Texas Tech University System. As a university separate from Texas Tech University, we have been entrusted with a singular charge: to teach the next generation of doctors, nurses, pharmacists, researchers and health care professionals while simultaneously providing the people of West Texas with world-class patient care. We are both an institution of higher learning and a place where real people come for life-saving medical care.
Our Mission
As a comprehensive health sciences center, our mission is to enrich the lives of others by educating students to become collaborative health care professionals, providing excellent patient care, and advancing knowledge through innovative research.
Our Values & Culture
Through our values-based culture, TTUHSC is committed to cultivating an exceptional workplace community with a positive culture that puts people first. Our five values guide our actions and principles: Beyond Service, Kindhearted, Integrity, One Team, and Visionary.
Compensation & Benefits
We are proud to offer many exceptional employee benefits, including a generous compensation package with comprehensive benefits, medical and dental insurance, paid time off and substantial automatic retirement contributions. Additionally, we invest in employee success by providing many resources designed to support your personal and professional growth, including:
- Comprehensive Health Plans and Other Core Insurance
- State Retirement Programs and Pension Options
- Retiree Insurance for Lifetime Medical Benefits
- Continuing Education & Lifelong Learning Programs
- Tuition scholarships for employees and their dependents
- Leadership and Professional Development Programs
- Mental and Physical Wellness Programs
- Employee Recognition Programs and Longevity Pay
We are excited for you to consider joining our team at the Texas Tech University Health Sciences Center. Consistently ranked as a "Great College to Work For" by the Chronicle of Higher Education, TTUHSC provides so much more than just a job!
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