Administrative Assistant to Executive / Senior Management (Administrative Secretary)

WHY JOIN US AT SOLANO COUNTY?

COMMITMENT TO SERVICE: Our mission is to serve the people and to provide a safe and healthy place to live, learn, work and play.

We serve the public in many different ways, including:

• Providing primary medical, dental, alcohol, drug and mental health services to residents, including the uninsured, low-income, and medically underserved

• Providing law enforcement services in the unincorporated area of the county

• Protecting the community from public health threats such as communicable diseases

• Coordinating countywide responses to domestic violence and terrorism or other emergencies

• Managing the criminal justice process after arrest (jail, prosecution, probation)

• Supporting other local governments through efficient property tax collection as mandated by the State, County and local jurisdictions; and,

• Administration and enforcement of Federal, State, and Local laws and policies pertaining to environmental health, building construction, and land use planning

OUR EMPLOYEES: Our diverse workforce is committed to fulfilling this mission and does so by exemplifying our IDEAL Core Values, engaging in our day to day work of serving the public with Integrity, Dignity, Excellence, Accountability, and Leadership.

Essential Duties

The Administrative Secretary performs a variety of complex administrative duties in support of a department head, assistant department head, division manager, or other senior-level manager. You may be responsible for a variety of sensitive and/or complex administrative matters using independent judgment in applying established practices and procedures; responding to requests for information from board members, supervisory staff or public; on-going or re-occurring projects, supervising the work of clerical support staff, and/or secretarial work which require the application of specialized knowledge (such as document preparation and processing procedures).

The current vacancy is in the Health and Social Services, Public Health Services Division. This position:

• Handles a variety of complex administrative matters using independent judgment in applying established practices and procedures;
• Determines work priorities based on deadlines, document content, office procedures and/or other guidelines;
• Provides administrative/clerk duties for Division and Commission meetings including preparing/distributing public noticing, agendas and formal minutes;
• Composes, proofreads and/or edits routine and non-routine reports, correspondence, forms, etc.;
• Schedules Outlook meetings and maintains multiple calendars; and
• Provides website content and upload/document maintenance.
• Experience with Legistar software is a plus.

The eligible list created as a result of this recruitment will be used to fill full-time and part-time regular, limited-term or extra-help positions as vacancies occur throughout the County.

POSITION REQUIREMENTS:

Education/Training: High school diploma or GED

AND

Experience: Three (3) years of full-time work experience in an administrative capacity supporting a professional or management position, including three (3) months experience working with and supporting a management or professional position that demonstrates possession of and competency in the requisite knowledge and abilities OR Three (3) years of full-time work experience as an Office Assistant III in Solano County.

OTHER REQUIREMENTS

Applicants are required to demonstrate a net typing speed of fifty (50) words per minute. Demonstration of these skills will be done during the online typing examination.

To review the full job description which includes examples of duties, please visit:
Administrative Secretary Job Description

Position Requirements

Selection Process
10/16/024 - 5:00PM - Deadline to submit application and required documents.
11/06/2024 - Tentative date for online typing test and online written exam.

Based on the information provided in the application documents, the qualified applicants may be invited for further examination and will either be pre-scheduled by the Department of Human Resources or be invited to self-schedule. All applicants meeting the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination . Depending upon the number of applications received, the selection process may consist of an initial application screening, a mandatory information meeting, a supplemental questionnaire assessment, a written and/or practical exam, an oral board exam, or any combination listed. Responses to supplemental questions may be used as screening and testing mechanisms and will be used to assess an applicant’s ability to advance in the process; as such, responses to supplemental questions should be treated as test examination responses. Information contained herein does not constitute either an expressed or implied contract.

A minimum score of 70% is required to continue in the selection process, unless otherwise announced.

All potential new hires and employees considered for promotion to management, confidential positions or unrepresented positions will be subject to a background and reference check after contingent job offer is accepted. These provisions are subject to change.

RETIREES - Solano County invites all qualified candidates to apply for positions; however pursuant to Government Code Section 21221(h) and 21224, hiring restrictions may apply to California Public Sector Pension Plan Retirees.

How to Submit Your Documents
In addition to uploading attachments when applying online, candidates may submit documents by fax to (707) 784-3424, or by email to recruitment@solanocounty.com. Be sure to include the recruitment title (ADMINISTRATIVE ASSISTANT TO EXECUTIVE / SENIOR MANAGEMENT) and the recruitment number (24-783250-02) in your email or fax.

We offer a benefits package to employees which includes health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, holidays, vacation, and sick leave.

To learn more, view our benefits summary .

Closing Date/Time: 10/16/2024 5:00 PM Pacific

Please mention you found this employment opportunity on the CareersInGovernment.com job board.

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• Solano County

• 707-784-6170

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