Budget and Treasury Division Analyst (Management Analyst I/II)

Description

The City of Fremont's Finance Department is recruiting for:

Budget and Treasury Division Analyst (Management Analyst I/II)

VIEW OUR RECRUITMENT BROCHURE

The Department
The Finance Department is responsible for providing quantitative financial information, policy analyses, and recommendations that help the City Council and all City departments make decisions about how to best allocate the resources available to the City.

First Review of Applications

The first review of applications is October 18, 2024 at 12:00 p.m. PST. This recruitment may close without notice after this date so interested applicants are encouraged to apply immediately. A resume, cover letter, and supplemental questionnaire (part of the online application) must be submitted with the completed City application.

To be considered for this outstanding employment opportunity, please complete an application online by clicking "Apply" just above this box.

Selection Process
The process may include individual and/or panel interviews, professional reference checks, fingerprint check for criminal history and other related components. Only those candidates who have the best combination of qualifications in relation to the requirements and duties of the position will continue in the selection process. Meeting the minimum qualifications does not guarantee an invitation to participate in the process.

Reasonable Accommodation
Human Resources will make reasonable efforts in the examination process to accommodate persons with disabilities. Please advise Human Resources of any special needs a minimum of 5 days in advance of the selection process by calling (510) 494-4660 or emailing humanresources@fremont.gov .

Contact Us
For additional information, please contact Human Resources Department at: humanresources@fremont.gov .

The information contained herein is subject to change and does not constitute either an expressed or implied contract.

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Management Analyst I

Definition

Under general supervision, provides administrative staff support to a City department and/or division in departmental/divisional administration and operations, staff analysis and special projects and/or program administration; performs related duties as required.

Class Characteristics

This is the entry-level professional classification in the Management Analyst series. Incumbents are responsible to apply knowledge of management principles and practices to a variety of assignments, participating in the administration of payroll, personnel, budget, small projects/programs, legislative analysis, research etc. as required. Initially work methods and resources are identified, policies and procedures are explained, and assignments are supervised in progress as well as upon completion. As experience is gained work is checked upon completion, with problems brought to the attention of the supervisor. This classification is distinguished from the next higher level of Management Analyst II in that the latter is the full journey level in the series, working independently to accomplish the duties and responsibilities assigned.

Management Analyst II
Definition

Under direction, provides administrative staff support to a City division, and/or department in administration and operations, staff analysis and special projects and/or program administration; serves as a member of the department's management team; performs related duties as required.

Class Characteristics

This is the journey level professional classification in the Management Analyst series. Incumbents are responsible to independently perform work in a variety of assignments in the administration of payroll, personnel, budget, special projects and programs, legislative analysis, and/or research, and the support of public boards and commissions, as required. Assignment and objectives are established but work methods and resources are left to the incumbent's discretion. Review of work is periodic, usually at incumbent request and upon completion. This classification is distinguished from the next higher level of Management Analyst III by the latter's high degree of independence and level of responsibility, the greater complexity of work assigned, management of large programs and/or supervisory responsibility for one or more professional positions.

Essential Functions

Management Analyst I

Position exists in a variety of departments. Not all functions are essential in all departments depending on department needs.

• Conducts research on rules, regulations, legislation, case law and special projects.

• Prepares technical reports.

• Participates in divisional/departmental budget process and financial management.

• Participates in organizational analyses and design.

• Monitors legislative activity.

• Participates in program administration activities.

• Conducts statistical studies.

• Participates in staff support to public boards and commissions.

• Researches and responds to public complaints/inquiries.

• Participates in the study, design and implementation of administrative procedures.

• Prepares written and verbal reports.

• Participates in the establishment and maintenance of inter-departmental, inter-agency and/or inter City communication.

• Prepares public notices and news releases.

• Researches grant programs, assists with the preparation of grant applications.

• May administer ongoing departmental/divisional programs/contracts.

• May represent the division/department with other agencies, citizen groups and/or private individuals.

• Conducts surveys.

Marginal Functions

• Other duties as assigned.

Management Analyst II
Position exists in a variety of departments. Not all functions are essential in all departments depending on department needs.

• Monitors, administers and coordinates the preparation of divisional/departmental budgets.
• Participates in the budget review process.
• Administers department/division payroll/personnel/purchasing processes.
• Participates in financial management activities.
• Conducts research.
• Prepares special reports.
• Administers assigned programs, such as the internal Hazardous Materials Program and the Volunteer Program.
• Conducts organizational, operational, and fiscal analysis studies.
• Provides staff support to public boards, commissions and meetings.
• Researches and responds to public complaints and inquiries.
• Studies, designs and implements administrative systems and procedures.
• Establishes and maintains interdepartmental and/or interagency communications.
• Coordinates the establishment of interagency programs and projects.
• Performs legislative and statistical analysis.
• Prepares specifications, requests proposals, negotiates and monitors contracts.
• Prepares public notices and news releases.
• Participates in the implementation of the City's Affirmative Action Plan.
• May lead the work of other professional staff.
• Conducts surveys.
• May supervise clerical and technical support staff.
• Provides technical training as required.

Marginal Functions

• Other duties as assigned.

Minimum Qualifications

Management Analyst I

Knowledge, Skills and Abilities

Knowledge of: Research methodologies, of technical and analytical report writing, data collection and analysis. Working knowledge of: the principles and practices of public administration; of budgeting and financial analysis; fiscal analysis; accounting; principles functions of government; relationships between local, state and federal governments; legislation and regulations relating to non discrimination; automated information systems; program management; group dynamics.

Ability to: Apply conceptual knowledge to the administration of a public agency; perform administrative staff work; conduct research; communicate effectively both verbally and in writing; prepare technical reports and presentations; read and analyze fiscal reports; participate in and report on organizational and operational analyses; provide staff support to public boards and commissions; read and interpret complex rules, regulations, legislation and technical reference materials; understand divisional and/or departmental goals within the context of the organization; participate in the preparation of funding proposals, budgets & budget monitoring; organize and prioritize work assignments; develop and maintain cooperative working relationships with people from a variety of ethnic and socio-economic groups; learn organizational policies, procedures and dynamics; learn public sector personnel practices.

Incumbents must possess the physical and mental capacity to work under the conditions described in this document and to perform the duties required by their assigned position.

Education/Experience

Any combination of education and/or experience that has provided the knowledge and skills necessary to satisfactory job performance would be qualifying. A typical way to obtain the required knowledge and skills would be: A bachelor's degree from an accredited college or university in public administration, business administration, finance, economics or a related field. Technical experience in administrative support may be substituted for up to two years educational requirement.

Licenses/Certificates/Special Requirements

This classification requires the ability to travel independently within City limits. This classification also requires possession of a Class C California driver's license. Failure to maintain this license will result in discipline up to and including termination.

Physical and Environmental Demands

Rare = 66%

Sitting: Constant

Walking: Rare

Standing: are

Bending (neck): Frequent

Bending (waist): Rare

Squatting: Rare

Climbing: Never

Kneeling: Never

Crawling: Never

Jumping: Never

Balancing: Never

Twisting (neck): Rare

Twisting (waist): Rare

Grasp - light (dominant hand): Rare

Grasp - light (non-dominant): Rare

Grasp - firm (dominant hand): Rare

Grasp - firm (non-dominant): Rare

Fine manipulation (dominant): Frequent

Fine manipulation (non-dominant): Frequent

Reach - at/below shoulder: Rare

Reach - above shoulder level: Never

Push/pull:

Up to 10 lbs. Rare

11 to 25 lbs. Rare

26 to 50 lbs. Never

51 to 75 lbs. Never

76 to 100 lbs. Never

Over 100 lbs. Never

Lifting:

Up to 10 lbs. Rare

11 to 25 lbs. Rare

26 to 50 lbs. Never

51 to 75 lbs. Never

76 to 100 lbs. Never

Over 100 lbs. Never

Carrying:

Up to 10 lbs. Rare

11 to 25 lbs. Rare

26 to 50 lbs. Never

51 to 75 lbs. Never

76 to 100 lbs. Never

Over 100 lbs. Never

Coordination:

Eye-hand: Required

Eye-hand-foot: Not required

Driving: Not required

Vision:

Acuity, near: Required

Acuity, far: Not required

Depth perception: Required

Accommodation: Required

Color vision: Required

Field of vision: Not required

Talking:

Face-to-face contact: Required

Verbal contact w/others: Required

Public: Required

Hearing:

Normal conversation: Required

Telephone communication: Required

Earplugs required: Not required

Work environment:

Works indoors, using computer monitor, works around others, works alone, works with others.

Management Analyst II

Knowledge, Skills and Abilities

Knowledge of: Principles and practices of supervision.

Ability to: Plan, organize and administer programs and/or projects; conduct organizational, operational, fiscal and statistical analysis; employ theories of group dynamics; make presentations; communicate effectively both verbally and in writing; develop and maintain effective working relationships with people from a variety of ethnic and socio-economic groups; develop for recommendation programs, procedures, organizational structures, operational guidelines and implement same as directed.

Incumbents must possess the physical and mental capacity to work under the conditions described in this document and to perform the duties required by their assigned position.

Education/Experience

Any combination of education and/or experience that has provided the knowledge and skills necessary to satisfactory job performance would be qualifying. A typical way to obtain the required knowledge and skills would be: a Bachelor's degree in public administration, business administration, finance, economics or a related field and three (3) years progressively responsible professional level organizational administration and/or operational support duties; a Master's degree in one of the fields listed above may be substituted for one (1) years experience.

Licenses/Certificates/Special Requirements

This classification requires the ability to travel independently within and outside City limits and possession of a Class C California driver's license. Failure to maintain this license will result in discipline up to and including termination.

Physical and Environmental Demands

Rare = 66%
Sitting: Constant
Walking: Rare
Standing: Rare
Bending (neck): Frequent
Bending (waist): Rare
Squatting: Rare
Climbing: Never
Kneeling: Never
Crawling: Never
Jumping: Never
Balancing: Never
Twisting (neck): Rare
Twisting (waist): Rare
Grasp - light (dominant hand): Rare
Grasp - light (non-dominant): Rare
Grasp - firm (dominant hand): Rare
Grasp - firm (non-dominant): Rare
Fine manipulation (dominant): Frequent
Fine manipulation (non-dominant): Frequent
Reach - at/below shoulder: Rare
Reach - above shoulder level: Never

Push/pull:
Up to 10 lbs. Rare
11 to 25 lbs. Rare
26 to 50 lbs. Never
51 to 75 lbs. Never
76 to 100 lbs. Never
Over 100 lbs. Never

Lifting:
Up to 10 lbs. Rare
11 to 25 lbs. Rare
26 to 50 lbs. Never
51 to 75 lbs. Never
76 to 100 lbs. Never
Over 100 lbs. Never

Carrying:
Up to 10 lbs. Rare
11 to 25 lbs. Rare
26 to 50 lbs. Never
51 to 75 lbs. Never
76 to 100 lbs. Never
Over 100 lbs. Never

Coordination:
Eye-hand: Required
Eye-hand-foot: Not required
Driving: Not required

Vision:
Acuity, near: Required
Acuity, far: Not required
Depth perception: Required
Accommodation: Required
Color vision: Required
Field of vision: Not required

Talking:
Face-to-face contact: Required
Verbal contact w/others: Required
Public: Required

Hearing:
Normal conversation: Required
Telephone communication: Required
Earplugs required: Not required

Work environment includes:
Works indoors, using computer monitor, works around others, works alone, works with others.

Management Analyst I

Class Code: 1070

FLSA: Exempt

EEOC Code: 2

Barg. Unit: UME

Probation: 12 months

Rev.: 07/09

Management Analyst II

Class Code: 1060
FLSA: Exempt
EEOC Code: 2
Barg. Unit: UME
Probation: 12 months
Rev.: 07/2009

The City of Fremont offers a comprehensive benefit package including general and holiday leave as well as medical, dental, vision, life, and long/short-term disability insurance.

To view a summary of the benefits the City offers, please visit: City of Fremont Benefits Summary

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• City of Fremont, CA

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