Lead Administrative Support Assistant-Behavioral Health

Job Location: This position will be located at 1706 E. Elm Street, Jefferson City, MO 65102

Why you’ll love this position:

The Department of Mental, Division of Behavioral Health is seeking a Lead Administrative Support Assistant for Central Office domiciled in Jefferson City, Missouri. This position reports to the Director of Recovery Services.

• Provide support and coordinate activities for Recovery Services, 988, and Prevention
• Coordinate/schedule meetings and conference calls, review reports for completeness and accuracy, update Excel spreadsheets with current report information, distribute reports through a variety of shared sources, compose draft correspondence, prepare expense accounts, prepare materials for meetings and trainings, sort mail/faxes, verify documents for accuracy and consistency, schedule appointments, maintain calendars, update community provider listings, distribute documents, create newsletters, and update website
• Provide administrative support for the Missouri Eating Disorders Council (EDC) and DBH State Advisory Council (SAC), and Prevention & Crisis Unit programming. Oversees and ensures the accurate and timely preparation and processing of a variety of fiscal, purchasing, and related documents such as meeting minutes. Meetings are held 6 times per year.
• Provide backup phone coverage for Department (Breaks/Lunch-Rotating basis) and Division main lines from 8:00 am - 5:00 pm one day a week
• Assist with planning, organizing, and implementing trainings and process training forms for entire Division
• Coordinate travel arrangements, including preparation of in-and-out-of-state authorizations, expense and equipment forms, hotel reservations and registration materials.
• Assist Prevention & Crisis Unit with organization and distribution of 988 materials, including approving and handling orders and tracking of materials.
• Provide administrative support for federal grants. Oversees and ensures the accurate and timely preparation and processing of a variety of fiscal, purchasing, and related documents. Prepare Grants for approvals and track them in a spreadsheet
• Assist with scheduling speaking engagements, work with guest speakers to arrange travel and set up for their presentations, arrrange cross-collaboration meetings with other departments, conferences, summits, etc. both in-person and virtual and, when appropriate, arrange for CEUs and online registrations
• Schedule and attend monthly and special meetings, take minutes, prepare and distribute reports of minutes
• Extract attendance data for virtual trainings, meetings, learning collaboratives and events through Webex Meetings and Events, prepare and edit reports
• Assist with data entry to include merchant education activities, community coalition database, annual provider review data entry, Synar data, and other as needed
• Assist other clerical support staff when needed and other duties as assigned

Minimum Qualifications:

• Excellent writing and oral communication skills
• Well organized
• Able to multitask and prioritize assignments

Required Qualifications:

• 3-5 years of clerical/administrative experience

Lack of post-secondary education will not be used as the sole basis denying consideration to any applicant.

The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here .

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• State of Missouri

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