Administrative Analyst

THE CITY OF SANTA ROSA INVITES APPLICATIONS FOR ADMINISTRATIVE ANALYST IN THE ECONOMIC DEVELOPMENT DIVISION.   

The City of Santa Rosa is committed to building a workforce reflective of our community and establishing a lasting culture of equity and belonging within our organization. Our collective talents and expertise contribute to high-quality public services that support a vibrant, resilient, inclusive City for our community and visitors. We celebrate a diverse workforce and welcome all qualified candidates to apply.

THE BENEFITS OF CITY EMPLOYMENT:
In addition to offering a challenging, rewarding work environment and excellent salary, the City of Santa Rosa provides a generous suite of benefits, including retirement through CalPERS, a competitive leave accrual package, top of the line health plan options, a flexible spending program, employer contributions to a Retiree Health Savings plan, and top of the line employer paid (free) vision and dental coverage. More information regarding benefits can be found on our Miscellaneous Employee Benefits Page. 
Additional benefits include:

• Flexible schedule (9/80 and 4/10) available with management approval
• 11 paid holidays annually, plus 1 to 3 "floating holidays" per year depending on hire date and years of service.
• $500 Annual wellness bonus

THE POSITION:
This recruitment is being conducted to fill a new position in the Economic Development Division. Reporting to the Deputy Director – Economic Development, the Administrative Analyst will provide professional and analytical support to the Economic Development program and the implementation of its approved 5-year Strategic Plan. This is a great opportunity to help implement, analyze and evaluate the success of programs that aim to enhance and sustain the economic vibrancy of the Santa Rosa community.  Examples of key responsibilities:

• Developing, tracking, analyzing, and reporting on measurable performance indicators 
• Researching and reporting on various aspects of projects, funding sources, and expenditures by utilizing databases and a variety of software programs
• Identifying and applying for grant opportunities
• Assisting with staff presentations to the City Council and other community bodies
• Coordinating activities with other departments

IDEAL CANDIDATES: 

• Demonstrate initiative, critical thinking and problem solving skills, flexibility, detail orientation and a high level of organizational skill 
• Are experienced in the analysis of a variety of complex qualitative and quantitative data
• Are skilled in creating spreadsheets, interactive dashboards, graphs, and comprehensive reports for management and the public
• Possess excellent oral and written communication skills.

WORKING FOR SANTA ROSA PLANNING & ECONOMIC DEVELOPMENT DEPARTMENT - MAKING A DIFFERENCE:
 The Economic Development Division focuses on three key pillars: Business Growth, Economic Vibrancy and Resiliency, and Community Investment. With the recent adoption of a five-year strategic plan, the Division is charged with implementing strategies in support of City Council’s economic and community vibrancy goal of creating a diverse and thriving economy that benefits Santa Rosa residents and businesses. While the main focus revolves around welcoming new and innovative businesses, workforce retention, and expansion; its objectives include community investment, infrastructure, and opportunity access. The strategic plan is rooted in sustainable, economic resiliency and encompasses a community engagement perspective and local and regional economic development alignment. The Division supports and assists local businesses through a variety of programs and activities which aim to enhance and sustain economic vibrancy for the Santa Rosa community. In addition, the Division is the primary liaison with local and regional Chambers of Commerce and other regional business groups and manages the Santa Rosa Tourism Business Improvement Area assessment ordinance and Special Event and Public Art programs, which celebrate the unique and vibrant culture Santa Rosa has to offer.  

HOW TO APPLY:
Please complete a thoughtful, thorough Supplemental Questionnaire submission. As part of the selection process, your responses to these questions will be scored using criteria specific to this position. Incomplete responses, or responses such as "See Resume" can result in disqualification from the selection process.  

https://www.governmentjobs.com/careers/srcity/jobs/4675166/administrative-analyst?sort=PostingDate%7CDescending&pagetype=jobOpportunitiesJobs

ADDITIONAL REQUIREMENTS:
Additional requirements, such as successful completion of a physical exam, drug screen, etc., may apply, depending on the duties and responsibilities of the position. If you receive a conditional job offer for the position, the requirements upon which the offer is contingent will be outlined in the conditional job letter. 

THE SELECTION PROCESS:
The first step in the selection process will consist of a review of each applicant's employment application and supplemental questionnaire for minimum qualifications.  The next step is anticipated to include a thorough evaluation of training and experience as presented on the applications and responses to supplemental questions. Applicants scoring highest in this process will be placed on an eligible list and invited to interviews.

NOTE: This recruitment is being conducted to fill the current opening in Economic Development; however the list may be used to fill future vacancies. Please note the Administrative Analyst list established in June 2024 will not be used to fill this position. If you applied during the last recruitment, you are welcome to apply again. Future vacancies in other departments may be filled from either the June 2024 list or the list being established for this position.

Examples of Duties and Responsibilities

Administrative Analysts duties vary depending on assignment. Typical duties of the classification include:

• Perform professional and analytical support activities in the administration and coordination of various departmental or divisional programs such as budget preparation, analysis, and monitoring, contract administration, development and management of grant programs and grant funding, coordination of department level procurement, coordination of various personnel functions, and other programs or activities as assigned
• Research, evaluate, and prepare statistical, financial, demographic, and operational data used in reports, studies, surveys, and analyses
• Prepare statistical analyses on a variety of administrative, fiscal, personnel, and operational issues
• Analyze and make recommendations in the development and administration of assigned program area(s)
• Identify management and/or operational problems and recommend solutions
• Develop and update fiscal projections for various departmental operating funds
• Maintain and track key activities and performance measures for assigned department
• Research and monitor federal, state, and local requirements for various activities to ensure compliance with established regulations
• Research grant opportunities and prepare grant proposals
• Prepare and submit regulatory reports
• Track, review, and report on the status of department budgets, grants and funding, contracts, and other administrative activities depending on area of assignment
• Develop and administer contracts
• Prepare and review contract provisions, and monitor contract compliance and performance requirements
• Compile and analyze data and make recommendations on the formulation of policies and procedures, and staffing and organizational changes to improve operational efficiencies
• Assist in budget preparation and review by conducting research, analyzing, and monitoring financial information and making related recommendations
• Prepare recommendations on a variety of municipally-related subjects and programs
• Respond to complaints and requests for information
• Prepare City Council reports, resolutions, and ordinances 
• Make staff presentations to the City Council and other governmental and community bodies
• Confer with operating supervisors regarding information requirements and cost control procedures related to area of assignment
• Represent departmental and City interests in interdepartmental meetings as required  
• Coordinate activities with other City departments and divisions, and with outside agencies

Required Qualifications

Knowledge of:  Principles and practices of public administration; principles, methods, and practices of municipal finance, budgeting and accounting, grants and/or contract administration, personnel administration, state and federal funding sources, programs, and procedures; management and research techniques, and procedures and methods of report presentation; modern principles of supervision and employee engagement; and computer software applications related to the work.
 
Ability to:  Communicate clearly and concisely, orally, and in writing; build and maintain positive, productive, working relationships with co-workers and others contacted in the course of performing the work; review and analyze organizational, administrative, and fiscal issues, and recommend and implement effective courses of action; properly interpret and make decisions in accordance with laws, regulations and policies; work effectively with community groups and organizations, members of governing bodies and committees, regulatory agencies, City staff, and the general public; coordinate complex projects and meet established deadlines; effectively manage conflicting priorities. Experience and Education: Any combination equivalent to experience and education that could likely provide the required knowledge and abilities would be qualifying. A typical way to obtain the knowledge and abilities would be: Experience – Sufficient years of progressively responsible technical, analytical, or administrative level experience, preferably in a local government or similar setting; Education - Equivalent to a Bachelor's degree from an accredited college or university with major work in public or business administration or a closely related field. 

Additional Information

The City of Santa Rosa - A Wonderful Place to Call Home
A charter city incorporated in 1868, Santa Rosa is the county seat of Sonoma County, one of California's premier wine growing regions, and is the gateway to tourist destinations in the redwoods and on the coast. Santa Rosa is the 26th largest City in the state. It occupies 41 square miles and serves a population of 170,000. The City has a historic preservation program and has environmental diversity.
 
The City of Santa Rosa provides a full range of services including police and fire protection; construction and maintenance of streets and other infrastructure; water, storm water, and wastewater utilities; housing services through its Housing Authority; economic development; transit; parking; and recreation, parks, and cultural services, including a municipal golf course. The City of Santa Rosa's residents work in a well-balanced mix of management, professional, manufacturing, sales, tourism, transportation, construction, and service jobs. The City also plays an important role in supporting the agriculture and tourism industries of California's north coast.
The City of Santa Rosa is proud to be an equal opportunity workplace. 

The City does not discriminate on the basis of disability in employment. Requests for reasonable accommodations needed to participate in the recruitment process may be made by submitting a Request for Reasonable Accommodation Form within five (5) business days of being noticed that an event requiring accommodation is occurring.

Please mention you found this employment opportunity on the CareersInGovernment.com job board.

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• City of Santa Rosa

• 707-543-3060