Human Resources Manager (Employee & Labor Relations)

City of Fremont, CA
Fremont, California United States  View Map
Posted: Oct 09, 2024
  • Salary: $149,607.73 - $201,966.65 Annually USD
  • Full Time
  • Human Resources and Personnel
  • Job Description

    Description

    The City of Fremont's Human Resources Department is recruiting for a

    Human Resources Manager (Employee and Labor Relations)

    VIEW OUR RECRUITMENT BROCHURE

    The Department
    The mission of the Human Resources Department is to support and develop our employees, so they can support the community. We achieve this through bringing stability to an ever-changing and evolving environment, while creating and maintaining equity.

    The Position
    The Human Resources Manager is an at-will division-level position that reports to the Human Resources Director. This position plays a pivotal role in planning and managing employee and labor relations, as well as organizational development and training activities. The HR Manager will provide strategic support for key initiatives and projects, including full contract negotiations and collaborating with the City’s nine bargaining units to develop and update policies and procedures. Additionally, the HR Manager will lead efforts to advance diversity, equity, and inclusion initiatives that benefit both the City’s employees and the Fremont community.

    The ideal candidate will demonstrate strong communication, project management, and analytical skills, along with the ability to effectively organize and prioritize tasks in a fast-paced setting. They should thrive in a dynamic environment and possess the expertise to manage complex personnel issues and all aspects of employee relations, including labor relations.

    First Review of Applications

    The first review of applications is at 12:00 p.m. (Noon) on Friday, November 8, 2024. This recruitment may close without notice after this date so interested applicants are encouraged to apply immediately. A resume, cover letter, and supplemental questionnaire (part of the online application) must be submitted with the completed City application.

    To be considered for this outstanding employment opportunity, please complete an application online by clicking "Apply" just above this box.

    Selection Process

    The process may include a panel interview, written exercise, professional reference checks, fingerprint check for criminal history, and other related components. Only those candidates who have the best combination of qualifications in relation to the requirements and duties of the position will continue in the selection process. Meeting the minimum qualifications does not guarantee an invitation to participate in the process. If you are interested in employment in these classifications, you should apply to ensure you are considered for additional opportunities that may utilize the candidates from this recruitment.

    Reasonable Accommodation
    Human Resources will make reasonable efforts in the examination process to accommodate persons with disabilities. Please advise Human Resources of any special needs a minimum of 5 days in advance of the selection process by calling (510) 494-4660 or emailing humanresources@fremont.gov .

    Contact Us
    For additional information, please contact Human Resources Department at: humanresources@fremont.gov .

    The information contained herein is subject to change and does not constitute either an expressed or implied contract.

    _______________________________________________________________________________

    Human Resources Manager Class Specification

    Definition

    Under the general direction of the Human Resources Director, plans, organizes, and directs one or more sections of the Human Resources Department which include the functions of Labor Relations, Recruitment/Examination, Classification/Compensation, Benefits and Payroll/HRIS. The Human Resources Manager serves as a member of the department’s management team.

    Class Characteristics

    This is a management classification in the Human Resources Department responsible for managing the operations of one or more sections of the Human Resources Department. Incumbents must have the ability and flexibility to apply their skills to effectively manage all functions and will be assigned to manage different department sections when required. This classification is distinguished from the department head in that the latter is responsible for planning, organizing and directing all Human Resources services for the City. The Human Resources Manager exercises direct supervision over professional, technical and/or support staff and may act as the department Director in their absence.

    Essential Functions

    Duties common to all functions:

    • Serves as a Citywide consultant by providing information concerning Human Resources policies, procedures, wage rates and terms of labor contracts.
    • Negotiates and interprets labor contracts.
    • Conducts research and analysis of complex technical issues.
    • Partners with the other Human Resources managers.
    • Supervises, motivates, trains and evaluates staff.
    • Assists in developing the department’s goals and objectives, budget and work plan.
    • Assists in the development and implementation of Citywide goals, objectives, and policies.
    • Manages and participates in special projects.
    • Develops and implements performance standards and needs assessments.
    • Represents the Human Resources Department in interdepartmental, interagency and public meetings; serves on committees and task forces as assigned.
    • Develops and prepares materials for presentation to members of the public, employee groups and City Leadership teams.
    • Manages record retention policy.
    • Ensure compliance with legislative, regulatory and judicial mandates, regulations and professional standards.

    Recruitment and Classification:

    • Manages and coordinates activities related to recruitment, examination and selection.
    • Conducts complex and/or executive recruitments.
    • Schedules and prioritizes recruitments.
    • Provides technical consultation and direction on exam construction and administration.
    • Performs statistical analysis of examination results.
    • Develops creative outreach techniques to attract a diverse applicant pool.
    • Develops, administers and evaluates oral, written and performance exams and other assessment instruments.
    • Manages the preparation of job announcements, employment advertising and other recruitment materials.
    • Selects, evaluates and manages employment provider contracts and relationships.

    Classification and Compensation:

    • Develops, coordinates and administers the City’s classification and compensation plan.
    • Conducts and supervises data collection and analysis.
    • Conducts comprehensive classification studies.
    • Completes class audits and provides audit recommendations.
    • Works with department directors and union representatives to establish new City class specifications.
    • Coordinates activities of the Position Request committee.
    • Works with hiring managers to establish competitive job offers.
    • Selects, evaluates and manages classification, and compensation provider contracts and relationships.

    Employee Benefits:

    • Manages all employee benefit programs.
    • Analyzes benefit plan cost effectiveness.
    • Monitors and ensures benefit plan compliance.
    • Negotiates plan design and premium rates with plan providers.
    • Develops team operating procedures for effective benefit processing.
    • Counsels employees regarding employee benefits.
    • Manages new employee benefit orientation.
    • Assists employees regarding the Public Employees Retirement System (PERS).
    • Completes required CalPERS contract amendments.
    • Selects, evaluates and manages benefit provider contracts and relationships.
    • Coordinates Cobra benefits for separated employees.

    Employee and Labor Relations Assignment:

    • Provides counsel and assistance regarding employee relations and organizational development matters, including performance evaluations, corrective actions, grievance and disciplinary investigations and negotiation preparation.
    • Coordinates cost analysis on negotiation proposals; drafts contract language; administers labor agreements and represents the City in labor and management issues.
    • Manages the City’s employee relations policies and Personnel Rules to ensure effective supervisory practices.
    • Researches, develops, interprets and administers Human Resources policies and procedures.
    • Stays current on local, state and federal legislation affecting public sector labor law.
    • Manages leave of absence program and ensures CFRA/FMLA/FEHA/ADA compliance.
    • Develops appropriate leave policies and procedures and educates managers on policies and legal requirements.
    • Prepares legally defensible reports and analysis of investigative findings, including recommendations for action.

    Payroll/HRIS:

    • Manages Citywide Payroll programs and systems.
    • Provides expert advice on Payroll practices.
    • Monitors and evaluates unemployment insurance claims processing and provides necessary evidence and testimony in defense claims as required.
    • Manages Human Resources Information systems.

    Marginal Functions

    • Other duties as assigned.

    Minimum Qualifications

    Knowledge, Skills and Abilities

    Knowledge of: the principles and practices of human resources administration, including Recruitment, Examination, Classification, Compensation, Employee Benefits, Payroll and Labor Relations, depending upon area of assignment; applicable federal, state and local agencies, laws, codes, and regulations related to the area of assignment; research methods and statistical analysis; methods and techniques of record keeping and report preparation; proper English usage, spelling and grammar; the principles and practices of management, supervision and training; principles and practices of public administration; and the role of human resource functions in a municipal agency.

    Skill in: project management; managing meetings; group dynamics; organizational design and development; leadership, motivation, team building and conflict resolution; and organizational analysis.

    Ability to: Plan, organize and manage assigned area (e.g. Recruitment, Examination, Benefits, Labor Relations, Payroll) activities; resolve conflicting situations with collaborative outcomes; understand, analyze, interpret and explain laws, regulations, policies, contractual agreements; develop and implement operational policies and procedures; prepare and present comprehensive and clear reports and recommendations regarding complex technical issues; ensure completion of projects in a timely manner; analyze data and/or problems, identify potential solutions, project consequences of proposed actions, and implement recommendations; prepare narrative, statistical and technical reports; analyze existing systems, processes, and procedures, evaluate alternatives and make creative recommendations; plan, organize, and prioritize work assignments; make formal and informal presentations; supervise, train, and evaluate personnel; counsel employees, supervisors and managers; assist in contract negotiations; collaboratively develop and implement innovative processes and practices, and gain cooperation through discussion and persuasion; communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships with those contacted in the course of work.

    Education/Experience

    Any combination of education and/or experience which has provided the knowledge, skills and abilities necessary to satisfactory job performance would be qualifying. A typical way to obtain the required knowledge, skills, and abilities would be: possession of a Bachelor’s degree from an accredited college or university in Industrial Relations, Public or Business Administration and five (5) years of progressively responsible experience in two or more Human Resources functional areas (e.g. Recruitment, Examination, Benefits, Labor Relations, Payroll), one year of which included supervisory responsibility. A Master’s Degree may be substituted for one year of experience.

    Public Sector professional level Human Resources experience is highly desirable.

    Licenses/Certificates/Special Requirements

    This classification requires the ability to travel independently within and outside of City limits. Possession of a valid California Class C driver’s license is required. Failure to maintain this license will result in discipline up to and including termination.

    Physical and Environmental Demands

    Rare = 66%

    Sitting: Constant
    Walking: Occasionally
    Standing: Occasionally
    Bending (neck): Frequent
    Bending (waist): Rare
    Squatting: Rare
    Climbing: Never
    Kneeling: Never
    Crawling: Never
    Jumping: Never
    Balancing: Never
    Twisting (neck): Frequent
    Twisting (waist): Never
    Grasp - light (dominant hand): Rare
    Grasp - light (non-dominant): Rare
    Grasp - firm (dominant hand): Rare
    Grasp - firm (non-dominant): Rare
    Fine manipulation (dominant): Frequent
    Fine manipulation (non-dominant): Frequent
    Reach - at/below shoulder: Occasional
    Reach - above shoulder level: Rare

    Push/pull:
    Up to 10 lbs. Rare
    11 to 25 lbs. Never
    26 to 50 lbs. Never
    51 to 75 lbs. Never
    76 to 100 lbs. Never
    Over 100 lbs. Never

    Lifting:
    Up to 10 lbs. Occasional
    11 to 25 lbs. Never
    26 to 50 lbs. Never
    51 to 75 lbs. Never
    76 to 100 lbs. Never
    Over 100 lbs. Never

    Carrying:
    Up to 10 lbs. Rare
    11 to 25 lbs. Never
    26 to 50 lbs. Never
    51 to 75 lbs. Never
    76 to 100 lbs. Never
    Over 100 lbs. Never

    Coordination:
    Eye-hand: Required
    Eye-hand-foot: Required
    Driving: Required

    Vision:
    Acuity, near: Required
    Acuity, far: Required
    Depth perception: Required
    Accommodation: Required
    Color vision: Required
    Field of vision: Required

    Talking:
    Face-to-face contact: Required
    Verbal contact w/others: Required
    Public: Required

    Hearing:
    Normal conversation: Required
    Telephone communication: Required
    Earplugs required: Not required

    Work environment:
    Works indoors, uses computer monitor, works around others, works alone, works with others.

    Class Code: 2022
    FLSA: Exempt
    EEOC Code: 1
    Barg. Unit: UME
    Probation: 12 months
    Created: 1/2011

    The City of Fremont offers a comprehensive benefit package including general and holiday leave as well as medical, dental, vision, life, and long/short-term disability insurance.

    To view a summary of the benefits the City offers, please visit: City of Fremont Benefits Summary
  • ABOUT THE COMPANY

    • City of Fremont, CA
    • City of Fremont, CA

    The Community

    Centrally located and serving as the eastern anchor of the Bay Area and Silicon Valley, the City of Fremont prides itself on being a vibrant and strategically urban community. Fremont is an ethnically and culturally diverse city of approximately 235,439 people with an area of 92 square miles, making it the fourth most populous city in the San Francisco Bay Area and the 15th largest City in California.

     

    Originally an agricultural area comprised of five small towns, Fremont has developed into a technological and advanced manufacturing power base that captures metropolitan living at its best. Fremont boasts over 42 million square feet of office, R&D, manufacturing, and warehouse building space. It is home to over 1,200 innovative high tech, life science, and clean technology firms including Tesla Motors, Lam Research, Thermo Fisher Scientific, Boehringer Ingelheim, and Facebook, among many others. The City’s Innovation District is known as the hottest new address for start-ups. Over the last two years, companies in Fremont received more than $400 million in venture funding according to PitchBook Data.

     

    Fremont residents enjoy a moderate climate, high rates of home ownership and educational achievement, a nationally recognized and highly rated public school system, and low crime and unemployment rates. With so much to offer, it’s no surprise that Fremont is frequently recognized as an ideal place to live and work.

     

    The Organization

    The City of Fremont is a full-service general law city operating under a Council-Manager form of government that combines the civic leadership of elected officials with the managerial experience of an appointed City Manager. Policy-making and legislative authority are vested in a seven-member city council. Six Councilmembers are elected on a by-district basis, with the Mayor separately elected to a four-year term by a citywide vote.

     

    The City Council appoints the City Manager and City Attorney. The City Manager is responsible for implementing City Council policy and administering the day-to-day operations and affairs of the City in a businesslike and prudent manner. The City Attorney serves as chief legal advisor to the City, providing transactional and litigation services to the City, as represented by the City Council, City advisory bodies, and City departments.

     

    The City of Fremont is an organization of approximately 995 full-time dedicated employees and supported by a FY 2022-23 General Fund budget of $249.3 million. City operations are organized into the following departments: City Manager’s Office, City Attorney’s Office, Community Development, Community Services, Economic Development, Finance, Fire, Human Resources, Human Services, Information Technology Services, Police, and Public Works.

     

     

    Show more

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