Executive Assistant

Posting Open Until Filled

Salary Range: $47,133.90 - $62,880.91

Our culture in the Department of Atlanta Information Management (AIM) is rooted in our shared core values: Trust, accountability, collaboration, service, and integrity. The AIM team understands our role as a strategic partner to departments throughout the city; we strongly believe technology has the potential to elevate the City of Atlanta and is essential to moving the mayor’s vision forward. With the effective use of technology, we become more efficient, more effective, and innovative. We become more capable of enhancing the experience of all affected by City government. AIM’s mission is to advance Atlanta by being consistent in the delivery of innovative, reliable, secure, and user-focused technology solutions.

Our team members exemplify the shared core values above, so if you have these characteristics, consider joining us as we work to advance technology for the city, its esteemed citizens, and valued visitors.

General Description and Classification Standards

The Atlanta Information Management (AIM) Executive Assistant to the Chief Information Officer (CIO) for the City of Atlanta and Commissioner of AIM oversees and performs technical and administrative duties supporting the CIO. This role serves as a liaison between citywide departments and external entities as it pertains to the responsibilities and relationships of the CIO. This is an experienced and skilled position that routinely works with the most challenging assignments under little to no direct supervision; serves as a specialized subject matter expert in one or more specific areas; and guides the work of others to support the administrative needs of the Office of the CIO (OCIO). This position reports directly to the Office of the department’s Chief of Staff.

Key Responsibilities

All responsibilities captured below are exclusively to support the CIO and the OCIO.

• Performs a wide variety of executive administrative duties as required. Coordinates activities and schedules for the CIO.
• Develops and recommends office policies, procedures, and systems; ensures smooth operations.
• Researches and analyzes routine administrative projects for the CIO.
• Receives and screens all communications of the CIO, including telephone calls and email messages; provides assistance by using independent judgment to determine messages that require priority attention; prioritizes and facilitates communication.
• Prepares and reviews/proofreads written communications and reports for typographical consistency, grammar, and correct spelling; drafts correspondence, schedules, memos, spreadsheets, and other documents from notes, dictation, and other sources. Independently responds to letters and general correspondence of a routine nature.
• Proofreads and edits documents for accuracy and format; distributes documents as instructed.
• Serves as a CIO representative on special projects, committees, and task forces as assigned.
• Makes travel arrangements for the CIO and reconciles expenses; maintains appointment schedules and calendars; arranges meetings and conferences.
• Provides follow-up to assignments given to members of the management team by the CIO and provides status reports.
• Accompanies the CIO to various onsite and offsite events, including relevant CIO board meetings to capture minutes, action items, and follows up as needed to ensure completion.

Minimum Qualifications - Education and Experience

• College degree or equivalent professional experience.

Preferred Qualifications

• Five or more years working in a public sector environment.
• Five or more years of related experience with proven office administration and customer service skills required.

Closing Date/Time: 2024-11-19

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• City of Atlanta

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