Budget and Treasury Division Analyst (Management Analyst I/II)

City of Fremont, CA
Fremont, California United States  View Map
Posted: Oct 10, 2024
  • Salary: $89,053.91 - $146,991.11 Annually USD
  • Full Time
  • Accounting and Finance
  • Administrative Analysis and Research
  • Job Description

    Description

    The City of Fremont's Finance Department is recruiting for:

    Budget and Treasury Division Analyst (Management Analyst I/II)

    VIEW OUR RECRUITMENT BROCHURE

    The Department
    The Finance Department is responsible for providing quantitative financial information, policy analyses, and recommendations that help the City Council and all City departments make decisions about how to best allocate the resources available to the City.

    First Review of Applications

    The first review of applications is October 18, 2024 at 12:00 p.m. PST. This recruitment may close without notice after this date so interested applicants are encouraged to apply immediately. A resume, cover letter, and supplemental questionnaire (part of the online application) must be submitted with the completed City application.

    To be considered for this outstanding employment opportunity, please complete an application online by clicking "Apply" just above this box.

    Selection Process
    The process may include individual and/or panel interviews, professional reference checks, fingerprint check for criminal history and other related components. Only those candidates who have the best combination of qualifications in relation to the requirements and duties of the position will continue in the selection process. Meeting the minimum qualifications does not guarantee an invitation to participate in the process.

    Reasonable Accommodation
    Human Resources will make reasonable efforts in the examination process to accommodate persons with disabilities. Please advise Human Resources of any special needs a minimum of 5 days in advance of the selection process by calling (510) 494-4660 or emailing humanresources@fremont.gov .

    Contact Us
    For additional information, please contact Human Resources Department at: humanresources@fremont.gov .

    The information contained herein is subject to change and does not constitute either an expressed or implied contract.

    _______________________________________________________________________________

    Management Analyst I

    Definition

    Under general supervision, provides administrative staff support to a City department and/or division in departmental/divisional administration and operations, staff analysis and special projects and/or program administration; performs related duties as required.

    Class Characteristics

    This is the entry-level professional classification in the Management Analyst series. Incumbents are responsible to apply knowledge of management principles and practices to a variety of assignments, participating in the administration of payroll, personnel, budget, small projects/programs, legislative analysis, research etc. as required. Initially work methods and resources are identified, policies and procedures are explained, and assignments are supervised in progress as well as upon completion. As experience is gained work is checked upon completion, with problems brought to the attention of the supervisor. This classification is distinguished from the next higher level of Management Analyst II in that the latter is the full journey level in the series, working independently to accomplish the duties and responsibilities assigned.

    Management Analyst II
    Definition

    Under direction, provides administrative staff support to a City division, and/or department in administration and operations, staff analysis and special projects and/or program administration; serves as a member of the department's management team; performs related duties as required.

    Class Characteristics

    This is the journey level professional classification in the Management Analyst series. Incumbents are responsible to independently perform work in a variety of assignments in the administration of payroll, personnel, budget, special projects and programs, legislative analysis, and/or research, and the support of public boards and commissions, as required. Assignment and objectives are established but work methods and resources are left to the incumbent's discretion. Review of work is periodic, usually at incumbent request and upon completion. This classification is distinguished from the next higher level of Management Analyst III by the latter's high degree of independence and level of responsibility, the greater complexity of work assigned, management of large programs and/or supervisory responsibility for one or more professional positions.

    Essential Functions

    Management Analyst I

    Position exists in a variety of departments. Not all functions are essential in all departments depending on department needs.

    • Conducts research on rules, regulations, legislation, case law and special projects.

    • Prepares technical reports.

    • Participates in divisional/departmental budget process and financial management.

    • Participates in organizational analyses and design.

    • Monitors legislative activity.

    • Participates in program administration activities.

    • Conducts statistical studies.

    • Participates in staff support to public boards and commissions.

    • Researches and responds to public complaints/inquiries.

    • Participates in the study, design and implementation of administrative procedures.

    • Prepares written and verbal reports.

    • Participates in the establishment and maintenance of inter-departmental, inter-agency and/or inter City communication.

    • Prepares public notices and news releases.

    • Researches grant programs, assists with the preparation of grant applications.

    • May administer ongoing departmental/divisional programs/contracts.

    • May represent the division/department with other agencies, citizen groups and/or private individuals.

    • Conducts surveys.

    Marginal Functions

    • Other duties as assigned.

    Management Analyst II
    Position exists in a variety of departments. Not all functions are essential in all departments depending on department needs.

    • Monitors, administers and coordinates the preparation of divisional/departmental budgets.
    • Participates in the budget review process.
    • Administers department/division payroll/personnel/purchasing processes.
    • Participates in financial management activities.
    • Conducts research.
    • Prepares special reports.
    • Administers assigned programs, such as the internal Hazardous Materials Program and the Volunteer Program.
    • Conducts organizational, operational, and fiscal analysis studies.
    • Provides staff support to public boards, commissions and meetings.
    • Researches and responds to public complaints and inquiries.
    • Studies, designs and implements administrative systems and procedures.
    • Establishes and maintains interdepartmental and/or interagency communications.
    • Coordinates the establishment of interagency programs and projects.
    • Performs legislative and statistical analysis.
    • Prepares specifications, requests proposals, negotiates and monitors contracts.
    • Prepares public notices and news releases.
    • Participates in the implementation of the City's Affirmative Action Plan.
    • May lead the work of other professional staff.
    • Conducts surveys.
    • May supervise clerical and technical support staff.
    • Provides technical training as required.

    Marginal Functions

    • Other duties as assigned.

    Minimum Qualifications

    Management Analyst I

    Knowledge, Skills and Abilities

    Knowledge of: Research methodologies, of technical and analytical report writing, data collection and analysis. Working knowledge of: the principles and practices of public administration; of budgeting and financial analysis; fiscal analysis; accounting; principles functions of government; relationships between local, state and federal governments; legislation and regulations relating to non discrimination; automated information systems; program management; group dynamics.

    Ability to: Apply conceptual knowledge to the administration of a public agency; perform administrative staff work; conduct research; communicate effectively both verbally and in writing; prepare technical reports and presentations; read and analyze fiscal reports; participate in and report on organizational and operational analyses; provide staff support to public boards and commissions; read and interpret complex rules, regulations, legislation and technical reference materials; understand divisional and/or departmental goals within the context of the organization; participate in the preparation of funding proposals, budgets & budget monitoring; organize and prioritize work assignments; develop and maintain cooperative working relationships with people from a variety of ethnic and socio-economic groups; learn organizational policies, procedures and dynamics; learn public sector personnel practices.

    Incumbents must possess the physical and mental capacity to work under the conditions described in this document and to perform the duties required by their assigned position.

    Education/Experience

    Any combination of education and/or experience that has provided the knowledge and skills necessary to satisfactory job performance would be qualifying. A typical way to obtain the required knowledge and skills would be: A bachelor's degree from an accredited college or university in public administration, business administration, finance, economics or a related field. Technical experience in administrative support may be substituted for up to two years educational requirement.

    Licenses/Certificates/Special Requirements

    This classification requires the ability to travel independently within City limits. This classification also requires possession of a Class C California driver's license. Failure to maintain this license will result in discipline up to and including termination.

    Physical and Environmental Demands

    Rare = 66%

    Sitting: Constant

    Walking: Rare

    Standing: are

    Bending (neck): Frequent

    Bending (waist): Rare

    Squatting: Rare

    Climbing: Never

    Kneeling: Never

    Crawling: Never

    Jumping: Never

    Balancing: Never

    Twisting (neck): Rare

    Twisting (waist): Rare

    Grasp - light (dominant hand): Rare

    Grasp - light (non-dominant): Rare

    Grasp - firm (dominant hand): Rare

    Grasp - firm (non-dominant): Rare

    Fine manipulation (dominant): Frequent

    Fine manipulation (non-dominant): Frequent

    Reach - at/below shoulder: Rare

    Reach - above shoulder level: Never

    Push/pull:

    Up to 10 lbs. Rare

    11 to 25 lbs. Rare

    26 to 50 lbs. Never

    51 to 75 lbs. Never

    76 to 100 lbs. Never

    Over 100 lbs. Never

    Lifting:

    Up to 10 lbs. Rare

    11 to 25 lbs. Rare

    26 to 50 lbs. Never

    51 to 75 lbs. Never

    76 to 100 lbs. Never

    Over 100 lbs. Never

    Carrying:

    Up to 10 lbs. Rare

    11 to 25 lbs. Rare

    26 to 50 lbs. Never

    51 to 75 lbs. Never

    76 to 100 lbs. Never

    Over 100 lbs. Never

    Coordination:

    Eye-hand: Required

    Eye-hand-foot: Not required

    Driving: Not required

    Vision:

    Acuity, near: Required

    Acuity, far: Not required

    Depth perception: Required

    Accommodation: Required

    Color vision: Required

    Field of vision: Not required

    Talking:

    Face-to-face contact: Required

    Verbal contact w/others: Required

    Public: Required

    Hearing:

    Normal conversation: Required

    Telephone communication: Required

    Earplugs required: Not required

    Work environment:

    Works indoors, using computer monitor, works around others, works alone, works with others.

    Management Analyst II

    Knowledge, Skills and Abilities

    Knowledge of: Principles and practices of supervision.

    Ability to: Plan, organize and administer programs and/or projects; conduct organizational, operational, fiscal and statistical analysis; employ theories of group dynamics; make presentations; communicate effectively both verbally and in writing; develop and maintain effective working relationships with people from a variety of ethnic and socio-economic groups; develop for recommendation programs, procedures, organizational structures, operational guidelines and implement same as directed.

    Incumbents must possess the physical and mental capacity to work under the conditions described in this document and to perform the duties required by their assigned position.

    Education/Experience

    Any combination of education and/or experience that has provided the knowledge and skills necessary to satisfactory job performance would be qualifying. A typical way to obtain the required knowledge and skills would be: a Bachelor's degree in public administration, business administration, finance, economics or a related field and three (3) years progressively responsible professional level organizational administration and/or operational support duties; a Master's degree in one of the fields listed above may be substituted for one (1) years experience.

    Licenses/Certificates/Special Requirements

    This classification requires the ability to travel independently within and outside City limits and possession of a Class C California driver's license. Failure to maintain this license will result in discipline up to and including termination.

    Physical and Environmental Demands

    Rare = 66%
    Sitting: Constant
    Walking: Rare
    Standing: Rare
    Bending (neck): Frequent
    Bending (waist): Rare
    Squatting: Rare
    Climbing: Never
    Kneeling: Never
    Crawling: Never
    Jumping: Never
    Balancing: Never
    Twisting (neck): Rare
    Twisting (waist): Rare
    Grasp - light (dominant hand): Rare
    Grasp - light (non-dominant): Rare
    Grasp - firm (dominant hand): Rare
    Grasp - firm (non-dominant): Rare
    Fine manipulation (dominant): Frequent
    Fine manipulation (non-dominant): Frequent
    Reach - at/below shoulder: Rare
    Reach - above shoulder level: Never

    Push/pull:
    Up to 10 lbs. Rare
    11 to 25 lbs. Rare
    26 to 50 lbs. Never
    51 to 75 lbs. Never
    76 to 100 lbs. Never
    Over 100 lbs. Never

    Lifting:
    Up to 10 lbs. Rare
    11 to 25 lbs. Rare
    26 to 50 lbs. Never
    51 to 75 lbs. Never
    76 to 100 lbs. Never
    Over 100 lbs. Never

    Carrying:
    Up to 10 lbs. Rare
    11 to 25 lbs. Rare
    26 to 50 lbs. Never
    51 to 75 lbs. Never
    76 to 100 lbs. Never
    Over 100 lbs. Never

    Coordination:
    Eye-hand: Required
    Eye-hand-foot: Not required
    Driving: Not required

    Vision:
    Acuity, near: Required
    Acuity, far: Not required
    Depth perception: Required
    Accommodation: Required
    Color vision: Required
    Field of vision: Not required

    Talking:
    Face-to-face contact: Required
    Verbal contact w/others: Required
    Public: Required

    Hearing:
    Normal conversation: Required
    Telephone communication: Required
    Earplugs required: Not required

    Work environment includes:
    Works indoors, using computer monitor, works around others, works alone, works with others.

    Management Analyst I

    Class Code: 1070

    FLSA: Exempt

    EEOC Code: 2

    Barg. Unit: UME

    Probation: 12 months

    Rev.: 07/09

    Management Analyst II

    Class Code: 1060
    FLSA: Exempt
    EEOC Code: 2
    Barg. Unit: UME
    Probation: 12 months
    Rev.: 07/2009

    The City of Fremont offers a comprehensive benefit package including general and holiday leave as well as medical, dental, vision, life, and long/short-term disability insurance.

    To view a summary of the benefits the City offers, please visit: City of Fremont Benefits Summary
  • ABOUT THE COMPANY

    • City of Fremont, CA
    • City of Fremont, CA

    The Community

    Centrally located and serving as the eastern anchor of the Bay Area and Silicon Valley, the City of Fremont prides itself on being a vibrant and strategically urban community. Fremont is an ethnically and culturally diverse city of approximately 235,439 people with an area of 92 square miles, making it the fourth most populous city in the San Francisco Bay Area and the 15th largest City in California.

     

    Originally an agricultural area comprised of five small towns, Fremont has developed into a technological and advanced manufacturing power base that captures metropolitan living at its best. Fremont boasts over 42 million square feet of office, R&D, manufacturing, and warehouse building space. It is home to over 1,200 innovative high tech, life science, and clean technology firms including Tesla Motors, Lam Research, Thermo Fisher Scientific, Boehringer Ingelheim, and Facebook, among many others. The City’s Innovation District is known as the hottest new address for start-ups. Over the last two years, companies in Fremont received more than $400 million in venture funding according to PitchBook Data.

     

    Fremont residents enjoy a moderate climate, high rates of home ownership and educational achievement, a nationally recognized and highly rated public school system, and low crime and unemployment rates. With so much to offer, it’s no surprise that Fremont is frequently recognized as an ideal place to live and work.

     

    The Organization

    The City of Fremont is a full-service general law city operating under a Council-Manager form of government that combines the civic leadership of elected officials with the managerial experience of an appointed City Manager. Policy-making and legislative authority are vested in a seven-member city council. Six Councilmembers are elected on a by-district basis, with the Mayor separately elected to a four-year term by a citywide vote.

     

    The City Council appoints the City Manager and City Attorney. The City Manager is responsible for implementing City Council policy and administering the day-to-day operations and affairs of the City in a businesslike and prudent manner. The City Attorney serves as chief legal advisor to the City, providing transactional and litigation services to the City, as represented by the City Council, City advisory bodies, and City departments.

     

    The City of Fremont is an organization of approximately 995 full-time dedicated employees and supported by a FY 2022-23 General Fund budget of $249.3 million. City operations are organized into the following departments: City Manager’s Office, City Attorney’s Office, Community Development, Community Services, Economic Development, Finance, Fire, Human Resources, Human Services, Information Technology Services, Police, and Public Works.

     

     

    Show more

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