Executive Administrative Assistant for the Santa Ynez River Water Conservation District

Position Description

Are you an experienced administrative professional who thrives when supporting management ?

Are you a self-starter with exceptional communication skills who excels at working across the organization and working with the public?

Do you enjoy the feeling of working with a close and tight-knit group?

Are you excited to join an organization that embraces work-life balance?

If so, the Santa Ynez River Water Conservation District , Improvement District No. 1 (District) may have an opportunity for you as their next Executive Administrative Assistant !

Regional Government Services (RGS) and its staff are conducting the recruitment on behalf of the District .

T he Position

Under general supervision, the Executive Administrative Assistant provides administrative support and assistance to the District’s Management Team and Board of Trustees ; p erforms complex, executive-level administrative duties often involving confidential and attorney-client privileged materials ; s upports the Board of Trustee s relative to meeting processes and statutory requirements ; p rovides information and assistance to the public regarding District policies and procedures ; and p erforms related work as assigned.

The Ideal Candidate Will :

• Be an individual who is accountable, ethical, self-motivated, friendly, adaptable, comfortable working both independently and in a team-oriented environment.
  

• Be detail-oriented with exceptional organizational skills to perform the job functions in a constantly changing environment.
  

• Have the capacity to provide exceptional administrative support to the executive team and board of trustees.
  

• Have exceptional organizational skills and experience in maintaining various administrative, reference, and operational files and documents.
  

• Have demonstrated ability to leverage technology in the completion of work including utilizing Microsoft Office, Adobe, and Outlook.
  

• Interact tactfully, effectively, courteously, and concisely both orally and in writing with people in an environment with extensive public contact who are diverse in their age groups, socioeconomic status, culture and ethnicity, and abilit ies .
  

COMPETENCIES

• Adaptability and Flexibility - Can shift gears comfortably and reprioritize work as needed
  

• Attention to Detail - Accomplishes tasks with thoroughness and accuracy
  

• Communication - Effectively conveys and exchanges thoughts, opinions, and information verbally and in writing
  

• Customer Service - Maintains on-going client relationships
  

• Decision Making - Uses effective approaches for choosing a course of action or developing appropriate solutions within documented organizational processes or procedures
  

• Interpersonal Relations - Builds relationships based on mutual trust and respect
  

• Problem Solving - Identifies problems and implements appropriate solutions
  

• Reliability and Commitment - Shows commitment, dedication, and accountability to one's work, and follows through on all projects, goals, and aspects of one's work
  

• Results Oriented - Manages time and priorities effectively
  

• Teamwork - Works collaboratively with others to achieve a goal
  

• Time Management - Coordinates and executes plans for events, tasks, and processes in an efficient and effective manner
  

About the District

The Santa Ynez River Water Conservation District, Improvement District No.1 (the "District") was formed in 1959, under the Water Conservation District Law of 1931, Division 21, Section 74000 et seq. of the California Water Code for the purposes of f urnishing potable domestic and irrigation water within its boundaries. The D istrict is an independent local government agency with a publicly elected five-member Board of Trustees .

Located in the central portion of Santa Barbara County, the District serves the communities of Santa Ynez, Los Olivos, Ballard, the Santa Ynez Band of Chumash Indians, and the City of Solvang on a limited basis . With a population of approximately 7,022 people (excluding the City of Solvang), the District currently provides water directly to approximately 2,7 00 customers. The District encompasses an area of approximately 10,850 acres .

The District maintains a diversified water supply portfolio, holding rights to the federal Cachuma Project, the State Water Project, production from the Santa Ynez Uplands Groundwater Basin, and licensed diversions from the Santa Ynez River.

Examples of Duties

• For an overview of the responsibilities of this role, click HERE to review the job description.
  

Typical Qualifications

Education and Experience:

• Possession of a high school diploma or equivalent
  

AND

• Four ( 4 ) years of increasingly responsible secretarial or administrative support experience.
  

• Applicable college coursework is desirable .
  

• Experience working with or for a public agency is desirable.
  

Supplemental Information

Salary and Benefits

The starting salary and salary range will be commensurate with experience, qualifications, and skills of the successful candidate .

$ 6,068.44 - $ 7,962.32 / mo nthly DOE/DOQ

A comprehensive benefits package includes:

• Health, dental , and vision insurance available the first day of the month following enrollment. Employee/family coverage paid by the District up to the maximum allotted by Resolution of the Board of Trustees.
  

• CalPERS is a defined benefit retirement plan that includes a lifetime benefit determined by a set formula (years of service, age at retirement, and final compensation).
  

• An employee who becomes a “new” member of CalPERS for the first time on or after January 1, 2013 (and who was not a member of another California public retirement system prior to that date) will be enrolled in the CalPERS 2% @ 62 benefit formula (with Social Security) with three-year final compensation in accordance with the Public Employees' Pension Reform Act of 2013 (PEPRA). Employees contribute 8.25% of their salary towards the employee CalPERS service contribution cost.
  

• An employee who is a "classic" member of CalPERS hired before January 1, 2013, or who has reciprocity with CalPERS or who has less than a six month break in service between employment in a CalPERS (or reciprocal) agency will be enrolled in the 2% at age 55 formula based on the employee's 36 months of highest average annual compensation to a maximum of the annual social security withholding limit.
  

• Basic Life Insurance and Accidental Death and Dismemberment coverage paid by the District
  

• The District participates in Social Security .
  

• Voluntary deferred compensation plan
  

• Disability insurance at a nominal cost to employee on date of hire
  

• 10 days of vacation accrued each year (vacation accrual can be taken after six months of employment with the District ); increases to 20 days after 10 years
  

• 12 paid holidays per year
  

• Sick leave - 12 days per year
  

Application Process and Selection Procedure :

Applications must be submitted on-line through this applicant tracking system. Materials must be complete and clearly demonstrate that the candidate meets the minimum qualifications. Incomplete, late, emailed, and faxed applications are not accepted. Resumes are not considered in lieu of the required employment application.

Certificates, resumes, and/or cover letters must be uploaded with your application through this applicant tracking system.

All statements made on the application, resume, and supplemental materials are subject to verification. False statements may be cause for immediate disqualification, removal from eligibility list, or discharge from employment.

The deadline to apply is October 30 th , 2024, at 11:59 PM PST.

LINK TO APPLY HERE

Appraisal Process - (Pass/Fail) After the closing deadline, applications will be screened in relation to the criteria indicated in this announcement.

This process may also include various interviews and/or a skills assessment exam to rank applications, and to prepare a Qualified Candidate List.

Application - Minimum Qualification Assessment - (Pass/Fail) All completed applications and supplemental questionnaires will be reviewed and assessed for each applicant's ability to meet the minimum work experience, training, and education qualifications.

Remote Screen Interview Exam - (100%) Candidates who pass the application assessment will be invited to a Remote Screen Interview Examination to evaluate training, experience, and other job-related qualifications for the position. The Remote Screen Interview will be conducted via a video conference platform and is tentatively scheduled for the week of November 4, 2024.

Successful candidates will be submitted to the Santa Ynez River Water Conservation District , Improvement District No. 1 for further consideration.

All communication and notices will be sent via e-mail. Additional inquiries about the position may be directed to A nette Niewald at aniewald@rgs.ca.gov or David Prieto at dprieto@rgs.ca.gov .

Neither Regional Government Services nor the Santa Ynez River Water Conservation District, Improvement District No. 1 a re responsible for failure of internet forms or email in submitting your application. Candidates who may require special assistance in any phase of the application or selection process should advise Regional Government Services by e mailing dprieto@rgs.ca.gov .

The Santa Ynez River Water Conservation District , Improvement District No. 1 is an Equal Opportunity Employer.

Closing Date/Time: 10/30/2024 11:59 PM Pacific

• 

• Regional Government Services

• 650.587.7300

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