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Job Description
Examples of Duties
Duties may include, but are not limited to the following:
- Serve as assistant to the Department Head, taking action using initiative and independent judgment on matters requiring attention during their absence.
- Perform first-line supervisor functions to include interviewing, hiring recommendations, evaluations, training, assigning duties, ensuring deadlines are met, establishing standards of work performance, and handling conflicts and complaints of office support staff.
- Prepares and monitors the Department budget, provides oversight of UC Cooperative Extension budget accounts and initiates budget transfers as necessary. Maintains budget and expense account records and performs financial record keeping activities.
- Supervise, monitor, and participate in the maintenance of accounts payable and accounts receivable records, purchasing/payments, and revenue accounts. Monitors department contracts and maintains filing systems in accordance with County and/or UC requirements.
- Supervise the processing of Department specific projects, such as maintaining 4-H records and documents, exams, and volunteer contact information.
- Ensure a variety of questions requiring tact and judgment, and deal with complaints.
- Assist with the development, implementation, and modification of Department's policies and procedures.
- Consolidate various reports into comprehensive reports for the manager's use.
- Screen incoming correspondence, and personally answers some of the manager's correspondence.
- Processes travel requests and makes necessary arrangements and reports.
- Act as liaison between the administrator and staff.
Minimum Qualifications
Experience:
Three (3) years of increasingly responsible general clerical or secretarial experience. Prior supervisory experience desirable.
Essential Functions
ESSENTIAL FUNCTIONS
- Operate a personal computer and other office equipment.
- Communicate effectively with others in person, in writing, and over the telephone.
- Meet deadlines under stressful conditions.
- Interpret policies, procedures and regulations, and develop appropriate conclusions.
- Resolve conflicts and respond appropriately to complaints.
- Proofreading and editing.
- Establish and maintain filing systems.
- Maintain confidential information according to legal standards and/or County regulations.
- Train, evaluate and supervise staff.
- Frequent use of depth perception, peripheral vision and color perception.
- Occasionally lift, carry, reach, push, pull, twist and manipulate large and small objects.
- Frequent use of hand-eye coordination.
- Frequent use of data entry device including repetitive hand and arm motion.
- Occasionally lift and carry up to 40 pounds.
- Normal dexterity, frequent holding and grasping.
- Sit or stand for long periods of time.
- Regular attendance is an essential function.
- Principles of office organization and management.
- Modern office methods and practices, including filing systems, business correspondence, and reception techniques.
- Correct English usage, spelling, grammar, and punctuation.
- Basic research and survey methods.
- Capabilities and use of Microsoft Office suite of software on computer systems (Word, Excel, Power Point, Publisher).
- Operation and use of office equipment and machines.
- Computer systems for time cards, budget preparation, submission, and monitoring procedures.
- Basic accounting and ledger methods.
- Principles of supervision, training and work coordination.
- Plan, organize, and complete work rapidly and accurately in spite of frequent interruptions.
- Interpret and apply a variety of administrative and departmental policies, procedures, laws, and rules.
- Proofread material for identification of grammatical and content errors.
- Compose complex correspondence.
- Gather and organize information, preparing a variety of reports.
- Represents the Department, Board, or Commission in situations requiring tact, diplomacy, and poise.
- Plan, organize, and supervise the work of others.
HOLIDAYS & LEAVES
MANAGEMENT LEAVE
May receive, depending upon classification, 96 hours per Fiscal Year (prorated for the time remaining in the fiscal year).
VACATION
10 days the first 5 years of continuous employment (limited to a maximum of 160 hours), 15 days in the second 5 years of continuous employment (limited to a maximum of 240 hours), and 20 days after 10 years of continuous employment (limited to a maximum of 320 hours). Optional annual sell back of a portion of accumulated vacation leave hours (maximum - 40 hours).
SICK LEAVE
0.0625 hours sick leave for each paid regularly scheduled work hour. 16 days (130 hours per year) with unlimited accumulation. Optional annual buy back of a portion of accumulated sick leave hours upon meeting certain criteria.
HOLIDAYS
Twelve paid holidays annually plus two optional holidays.
BEREAVEMENT LEAVE
Five (5) regularly scheduled consecutive workdays.
INSURANCE
HEALTHINSURANCE
Medical Insurance -Merced County offers multiple Medical Plans and contributes towards employee and dependent premiums. Medical plan availability varies based on bargaining units.- Anthem 500 EPO
- Anthem 1500 EPO
- Anthem HDHP (High Deductible Medical Plan) with Health Savings Account (HSA)
- Anthem HDHP (High Deductible Medical Plan) without Health Savings Account (HSA)
Dental Insurance-Delta Dental- County pays 100% of the premium for employees and 50% for dependent(s)
- County pays 100% of the premium for employees and 50% for dependent(s)
Management Disability Insurance - Unit 20 Unrepresented Management Levels A-E - 100% premium paid by employer
LIFE INSURANCE
County-paid Life and Accidental Death & Dismemberment Insurance- Unit 20 Unrepresented Management:
- Level A & B $85,000
- Level C $55,000
- Level D & E $35,000
Voluntary Term and Whole Life Insurance are available - premium paid by employee
RETIREMENT
DEFERRED COMPENSATION
The County offers a 457 Deferred Compensation Plan. Employees choose their investment funds and can make pretax contributions to the plan up to the maximum allowable.
MERCED COUNTY EMPLOYEE RETIREMENT ASSOCIATION
The retirement plan is a defined benefit plan administered pursuant to the County Employees Retirement Law of 1937 and other provisions of the California Government Code. MCERA members also pay into Social Security.The applicable benefit formula is dependent upon your hire date with an MCERA employer; yourpension amount will be determined by your age, years of service and final compensation amount.
EMPLOYEE PROGRAMS
EMPLOYEEASSISTANCE PROGRAM (EAP)
Anthem EAP services provide up to five face-to-face counseling sessions per incident and provides a toll-free "800" hotline available 24/7 for emergencies and crisis intervention. EAP services include counseling services, legal services, financial services and work-life resource services.
EMPLOYEE TICKETS, COUPONS, and DISCOUNTS
The County of Merced has partnered with Employee Savings Tickets to provide discounted coupons and tickets for all county employees to attractions throughout the state and out-of-state. The discounts and coupons are available for shopping, movies, sporting events, theme parks, zoos and aquariums and much more.
THIS BULLETIN IS NOT A CONTRACT AND DOES NOT CREATE CONTRACTUAL OR LEGAL RIGHTS ON BEHALF OF ANY EMPLOYEE. THIS BULLETIN IS SUBJECT OF BEING SUPPLEMENTED, MODIFIED, WITHDRAWN OR OTHERWISE CHANGED PENDING LABOR AGREEMENTS AND/OR AT THE DISCRETION OF THE COUNTY EXECUTIVE OFFICER OR AS THE BOARD OF SUPERVISORS DEEM NECESSARY.
For answers to specific questions regarding employee benefits, please call Human Resources at 209.385.7682.
Closing Date/Time: Continuous - Serve as assistant to the Department Head, taking action using initiative and independent judgment on matters requiring attention during their absence.
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ABOUT THE COMPANY
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Merced County
Show moreMerced County, located in the heart of California's Central Valley, offers a unique blend of vibrant agricultural heritage and modern development. Known as the "Gateway to Yosemite," Merced County is surrounded by breathtaking natural beauty, including nearby national parks, lush farmlands, and scenic rivers. The county's strategic location provides easy access to major urban centers like San Francisco, Sacramento, and Fresno, making it an ideal hub for both business and leisure. With a diverse economy anchored by agriculture, education, healthcare, and manufacturing, Merced County offers ample opportunities for career growth and professional development. The presence of the University of California, Merced, further enhances the county's reputation as a center for innovation and research, attracting top talent and fostering a dynamic workforce.
In addition to its economic strengths, Merced County boasts a high quality of life with a strong sense of community. Residents enjoy affordable housing, a lower cost of living compared to many other parts of California, and a family-friendly environment with excellent schools and recreational facilities. The county's rich cultural heritage is celebrated through numerous festivals, farmers' markets, and community events, creating a welcoming atmosphere for newcomers. With its combination of economic opportunity, educational excellence, and a supportive community, Merced County is not just a great place to work but also a wonderful place to live and thrive.
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