Administrative Support II - Fire Administration, Logistics Division

City Of Olathe
Olathe, Kansas United States  View Map
Posted: Oct 23, 2024
  • Part Time
  • Clerical and Administrative Support
  • Fire and EMS
  • Job Description

    If you are a current City of Olathe employee, please click this link to apply through your Workday account.

    Employment Type
    Part Time (20 to 29 hours with KPERS benefits)

    Job Summary

    Salary Range: $18.25- $23.39 hourly

    Are you ready to ignite your career in a dynamic, fast-paced environment? Join our team as Administrative Support II for the Logistics Division at Olathe Fire Department! We're on a quest to find someone with a knack for organization, a flair for fun, and a passion for supporting our heroes on the front lines.

    This is a part-time position expected to work between 20-29 hours per week. The position includes PTO.

    Key Responsibilities:
    • Receive and route phone calls and voicemails for the Fire Administration staff and programs.
    • Assist the public and provide information on departmental policies and procedures as required
    • Perform a wide variety of general clerical work including maintenance of accurate and detailed files, logs, manuals, and records for ongoing departmental processes
    • Assist with vendor utilization including workflows for coordinating services for the department
    • Assist with coordination of logistics for special projects, meetings and events
    • Support department participation in city-wide initiatives.
    • Review current procedures to identify gaps and opportunities for improvement


    For more details, review the full job details and requirements below.

    The Administrative Support II position performs a wide variety of customer service and administrative duties related to daily operations. Duties may include handling a high volume of telephone calls, assisting customers with inquiries and resolving customer issues. The Administrative Support II is the second level of a four level career progression of Administrative Support I, II, III, & IV.

    Key Responsibilities
    • Answers phones, refers calls, gives standard information in response to phone, email, and in-person inquiries; acts as back-up to other administrative positions.
    • Copies and collates documents; sorts and distributes mail and other time sensitive material(s).
    • Maintains files both public and confidential, distributes reports, and processes transactions into systems; types form letters, labels, mail merges and correspondence; proofreads information; schedules meetings; interviews, and other functions.
    • Maintains professional communication with other city departments and personnel and various outside agencies.


    Qualifications

    Experience: One year of administrative or other relevant experience is required. Excellent computer skills are also required including Microsoft Office (Word & Excel), along with strong customer service and telephone skills.

    Education: A high school diploma or equivalent is required.

    Licenses & Certifications: None

    Language: Proficiency with verbal and written English language required. Additional proficiency with Spanish and American Sign Language preferred.
  • ABOUT THE COMPANY

    • City of Olathe
    • City of Olathe

    The City of Olathe consistently ranks as one of the best places to work, live and raise a family. That didn’t happen by accident.

    It happened because thousands of dedicated City employees work each day to make life better in our community. “Setting the standard for excellence in public service” is not just a saying in Olathe. It is what we do.

    Olathe’s quality of life is second to none, and we believe our employees deserve the same. The City of Olathe values and fosters an innovative, diverse, and inclusive culture. We offer competitive pay, health and dental coverage, retirement plans, and educational reimbursement. Employees can take advantage of the all-encompassing LiveWell wellness program to help them be their best selves—mentally, physically, socially, and financially. The City of Olathe champions continuous training and development for employees at all levels. It is our belief that if our employees continue to grow and be successful, both personally and professionally, then the City will serve our residents in the best ways possible.

    If you’re looking for a career where you can serve others, make a difference, and grow, then your path starts here.

    Show more

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Please mention you found this employment opportunity on the CareersInGovernment.com Job Board.