Staff Services Manager II

The Position

The current vacancy is with BHRS - Mental Health Services in Ukiah. Experience with budgets, Cost Reports, Medi-Cal Realignment, Drug Medi-Cal, and grant funding is desired.

The list developed from this recruitment will be used for a limited period to fill open and promotional, regular full-time, and part-time positions in a variety of departments, service areas, and locations throughout the County, should they occur. Pursuant to current bargaining unit agreements, employees regularly assigned to the coastal region or in Covelo are eligible to receive a 5% assignment premium .

The Staff Services Manager II class is responsible for providing second-level supervision and management over staff engaged in general administrative, personnel, staff development, fiscal, and/or program analysis for all or a portion of the staff services in larger agencies. This class supervises a group of employees that includes analysts performing professional journey-level work and personally handles the most difficult and sensitive work. In the largest departments, a Staff Services Manager II directs staff through subordinate supervisors over more than one function such as fiscal analysis, personnel, staff development, and program analysis.

Supervisor Academy is mandatory for all supervisors and consists of nine courses that must be completed within two years. Participation is required and completed during work hours.

Job Requirements and Minimum Qualifications

Duties may include but are not limited to the following:

• Plans, organizes, manages, and supervises a group of employees including first-level supervisors and analysts.
• Establishes performance standards and provides feedback to employees.
• Supervises staff engaged in professional analytical and technical work in the formulation and administration of department or division budgets, development and management of grants and contracts, management of department level procurement and/or coordination of personnel functions.
• Oversee the collection and analysis of data and makes recommendations on the formulation of policy and procedures, and staffing and organizational changes; conducts surveys and performs research and statistical analysis on administrative, fiscal, personnel, and/or programmatic problems.
• Participates in and supervises the design, implementation, and installation of new and revised programs, systems, software, procedures, methods of operation, and forms.
• Directs, supervises, and manages all of the administrative functions of a large department, through subordinate supervisors, including the compilation of materials and the preparation of budgets, reports, manuals, and publications.
• Ensures effective coordination of departmental activities with other departments, divisions, units, and with outside agencies; represents the department head in committee meetings; responds to the more sensitive and difficult complaints and requests for information.
• Oversees and directs recruitments and examinations, including outreach activities for equal employment opportunity recruiting.
• Provides direction and technical guidance on classification and pay studies, including job audits, salary surveys, class specification revisions, or new class development.
• Participates in labor relations activities including handling grievances and serving as a team member during negotiations.
• Determines training and development needs.
• Oversees staff engaged in the development and/or coordination of resources for training and staff development including workshops, college coursework, training programs, and on-the-job training sessions.
• Directs staff in conducting workshops and training sessions on a variety of topics including but not limited to technical skills, supervisory principles, customer service skills, safety, diversity, and sexual harassment training modules.
• Oversees and directs staff in performing various fiscal analyses and in the preparation of recommendations relating to the status of various fund balance projections, fiscal transactions, and related financial activities; analyzes findings and prepares recommendations for department management.
• Oversees the development of the budget or a portion of the budget including the proper expenditure coding, document preparation, and other financial-related activities; monitors budget for various units and projects.
• Plans, directs, and supervises staff in identifying and analyzing program administration problems and develops solutions.
• Reviews regulatory materials for program impact and possible review and revision of current systems and procedures.
• Coordinates multi-disciplinary groups for programs systems review.
• Performs related duties as assigned

MINIMUM QUALIFICATIONS REQUIRED

Education and Experience:

One (1) year of experience in the Interagency Merit System performing duties comparable to the Staff Services Manager I class.

OR

One year of management and supervisory experience over a staff services function such as management, personnel, fiscal, or staff development.

AND

A Bachelor's Degree from an accredited college or university.

Note: Additional years of the required experience can substitute for up to two years of the required education.

License or Certificate:
Valid driver's license.

Knowledge, Skills, and Abilities

Knowledge of:

• Principles and practices of public and business administration.
• Principles of personnel, budget, and program management.
• Governmental functions and organization.
• Principles and practices of supervision.
• Departmental program goals, requirements, and operations.
• Principles of public sector human resources administration.
• Principles and methods of position classification, examination administration/ development, job analysis and organization in the public sector; accepted practices to determine job content, evaluate complexity and difficulty of job duties, and identify required skills, knowledge, and abilities.
• Statistical methods used in selection and other human resources programs.
• Principles and practices of employee training and development.
• Adult learning processes.
• Variety of training programs for employee development.
• Effective communication, facilitation methods, and aids used for training programs and presentations.
• Budget preparation and control, accounting principles, and elementary statistical methods.
• Methods and procedures of governmental budget preparation and control.
• Financial statement preparation.
• Principles, methods, and techniques of community organization and development, program planning and design, grant writing, budget development, and program evaluation.
• Theories, principles, goals, and objectives of public social services.
• Laws, rules, and regulations governing assigned program areas.

Skill in, Mental and Physical Ability to:

• Plan, organize, assign, and review the work of staff.
• Select, train, supervise, evaluate, and discipline subordinate staff.
• Analyze data and present ideas and information effectively.
• Identify problems and central issues and develop workable solutions.
• Consult with and advise managers and supervisors on a wide variety of matters.
• Recommend and implement changes, and/or improvements.
• Analyze problems, select alternatives, project consequences of proposed actions, and implement recommendations in support of departmental objectives.
• Understand, interpret, and apply laws, rules, and regulations as they relate to various areas of responsibility.
• Speak and write effectively using proper English.
• Establish and maintain effective working relationships.
• Interpret and apply equal opportunity laws, civil service regulations, and provisions of contracts, ordinances, and negotiated agreements and other regulations or policies relating to human resources.
• Plan, coordinate, and implement training programs.
• Speak effectively and convey ideas clearly while facilitating group discussions and training sessions.
• Perform budget analysis, preparation and monitoring.
• Analyze and make effective recommendations regarding financial and accounting procedures.
• Apply social service planning principles and techniques to problems and issues.
• Build coalitions among groups with differing needs and objectives.
• Plan and evaluate social service programs.

Selection Procedure & Other Important Information

Important Application Information:

• It is your responsibility to demonstrate through your application materials how you meet the minimum qualifications of the position/s for which you apply.
• You must complete all sections of the application. A résumé or other information you feel will help us evaluate your qualifications may be attached to your completed application, but will not be accepted in lieu of completing any part of the application. Blank applications that contain only a résumé or those that reference “see résumé” will be rejected as incomplete.
• Check your application before submitting to ensure it is complete and correct; no new or additional information will be accepted after the closing date.
• Inquiry will be made of your former and current employers; please provide the names and telephone numbers of supervisors on your application.
• You must provide the names and contact information of at least three (3) references (not relatives) that have knowledge of your job skills, experience, ability and/or character.
• Application materials are the property of Mendocino County and will not be returned.
• It is your responsibility to keep your NEOGOV profile updated, including any changes to your telephone number or address. Failure to do so may result in missed notification of exams or interviews.
• The exam process listed on this flyer is tentative. Mendocino County reserves the right to make necessary modifications to the examination plan. Such revisions will be in accordance with approved personnel standards. Should a change be made, applicants will be notified.
• The provisions of this job bulletin do not constitute an expressed or implied contract.

Examination Process: All complete applications will be reviewed; incomplete applications will not be considered. Based on the number of qualified candidates, applicants meeting the job requirements and qualifications will be invited to participate in an oral examination (weight 100) or an unassembled exam, consisting of an evaluation of education and experience as stated on the application form. The examination process will test the knowledge and abilities described above. A minimum score of 70 must be attained for placement on the employment list.

Special Testing: If you require special testing arrangements to accommodate a disability or religious conviction you must contact Human Resources at 707.234.6600 prior to the test date to make your requirements known. You must provide enough advance notice to allow Human Resources to properly review and evaluate your request .

Special Requirements: Employment in some County departments or positions may require the successful completion of a pre-employment criminal background, which may include fingerprinting, and/or a medical examination, which may include drug screening.

This announcement is a synopsis of duties and requirements of this job. To review the complete classification specification and benefits, please see the HR website. Applications must be submitted to the Human Resources Department by the final filing date.

The County of Mendocino is an Equal Opportunity Employer

This information is a summary of general benefits. Benefits listed in Mendocino County Resolutions or Memorandums of Understanding prevail over this listing. This information is not legally binding, nor does it constitute a Contract.

SALARY
Compensation is based on a five-step salary range, with annual merit-based increases within the salary range.

RETIREMENT
Covered under Social Security and the 1937 act; both employees and the County pay into the retirement fund. For the most current information regarding County Retirement please go to:
https://www.mendocinocounty.org/retirement

HOLIDAYS AND PERSONAL LEAVE
Mendocino County observes 11 paid holidays per year. Employees are granted 24 - 48 hours of personal leave annually, depending upon Bargaining Unit.

VACATION
Accrues at the rate of two weeks per year for three years. Three weeks per year after three years, four weeks after eight years and five weeks after 15 years.

SICK LEAVE
Paid sick leave accrues at the rate of 1.25 days per month, or 15 days per year. Accruals are pro-rated for part-time employees working at least 20 hours per week. Part-time employees working less than 20 hours per week, and extra-help employees receive up to 24 hours (or 3 days) of paid sick leave annually.

MEDICAL, DENTAL, VISION, AND LIFE INSURANCE
The County and the employee share the cost of an employee selected health care plan; enrollment in the plan includes $20,000 Life Insurance.

HEALTH INSURANCE
For the most current information regarding Health Insurance please go to:
http://www.mendocinocounty.org/hr/ehb

EMPLOYEE ASSISTANCE PROGRAM
For the most current information regarding Employee Assistance please go to:
http://www.mendocinocounty.org/hr/eap

EMPLOYEE WELLNESS PROGRAM
For the most current information regarding Employee Wellness please go to:
http://www.mendocinocounty.org/hr/mcwow

LABOR CONTRACTS
For the complete list of most current labor agreements please go to:
http://www.mendocinocounty.org/hr/labor

Closing Date/Time: 11/11/2024 11:59 PM Pacific

Please mention you found this employment opportunity on the CareersInGovernment.com job board.

• 

• County of Mendocino

• 707-234-6600

Show more