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Job Description
Position Description
Are you an administrative professional looking for an exciting role on a dynamic team? Do you have a passion for providing administrative support for others? Do you thrive in a fast-paced environment, balancing a variety of administrative tasks?
Marin Municipal Water District is seeking a qualified, well-organized, and team-oriented candidate to apply for the position of Senior Administrative Assistant.
Regional Government Services and its staff are conducting the recruitment on behalf of the Marin Municipal Water District
ABOUT THE POSITION
Under general supervision, the Senior Administrative Assistant provides senior level administrative and technical support to the Division implementing and maintaining complex administrative assignments and programs related to the Division Director’s office and performs related work as required. As needed, the position may also support Operations, Water Conservation, and the Meter Shop.
THE IDEAL CANDIDATE WILL:- Be flexible, organized, and detail oriented with high standards for work product.
- Be able to use independent, sound judgement in interpreting and applying complex policies and procedures.
- Possess strong customer service skills.
- Possess analytical skills to support the development of effective budget strategies.
- Have strong written and verbal communication skills.
- Demonstrate proficiency in the use of computer software, including email, internet, and office productivity software (e.g. Microsoft Word, Excel, and Outlook).
- Be motivated by the satisfaction that comes from working in an environment ripe with challenge and possibility.
CORE COMPETENCIES:
Adaptability and Flexibility - Able to s hift gears comfortably
Change Resiliency - Quickly and effectively understands and adjusts to new roles, challenges, and changes in the work environment and in their jobs
Attention to Detail - Achieves thoroughness and accuracy when accomplishing a task
Communication - Effectively conveys and exchanges thoughts, opinions, or information verbally or in writing
Customer Service - Maintains on-going client relationships
Initiative - Assesses and initiates things independently
Interpersonal Relations and Skills - Builds relationships based on mutual trust and respect
Reliability and Commitment - Shows commitment, dedication, and accountability in one's work, and follows through on all projects, goals, aspects of one's work
Time Management and Organization - Plans and executes plans for events, tasks, or processes in an efficient manner
APPLY ONLINE HERE
ABOUT MARIN MUNICIPAL WATER DISTRICT
Chartered on April 25, 1912, the Marin Municipal Water District is the first municipal water district in California. Prior to that, water in central and southern Marin had been provided by several small, private companies, many of them subsidiaries to local real estate developers. Recognizing the critical importance of reliable water service, the community came together to create a publicly owned and managed water system. Our proud history is what drives our work, and it is at the heart of our mission: to manage our natural resources in a sustainable manner, and to provide you with high-quality water at a reasonable price. Today, we serve more than 191,000 people in central and southern Marin. We are proud to provide 100% locally sourced drinking water. About 75% of our water supply comes from our reservoirs on Mt. Tamalpais and in west Marin, with the remaining supply coming from neighboring Sonoma County’s Russian River water system. Our local water supply means you can be sure your water is clean, fresh, and sustainably sourced.
Examples of Duties
Please click HERE for the complete description
Typical Qualifications
QUALIFICATIONS
Education and Experience: Any combination equivalent to experience and education that could likely provide the required knowledge and abilities would be qualifying. A typical way to obtain the knowledge and abilities would be:
Completion of the twelfth grade or its equivalent
and
Four years of responsible senior level administrative, secretarial, or clerical experience.
Supplemental Information
BENEFITS AND SALARY INFORMATION
Salary: $8.057 - $9,833 Monthly
To view the Marin Municipal Water District benefits, clickHERE
SELECTION PROCESS
Applications must be submitted on-line through this applicant tracking system. Materials must be complete and clearly indicate the candidate meets the minimum qualifications. Incomplete, late, emailed, and faxed applications are not accepted. Resumes are not considered in lieu of the required employment application.
Certificates, resumes, and/or cover letters must be uploaded with your application through this applicant tracking system.
All statements made on the application, resume, and supplemental materials are subject to verification. False statements may be cause for immediate disqualification, removal from eligibility list, or discharge from employment.
The deadline to apply is November 14, 2024, at 11:59 PM PST
APPLY ONLINE HERE
Appraisal Process - (Pass/Fail) After the closing deadlines, applications will be screened in relation to the criteria indicated in this announcement.
Minimum Qualification Assessment - (Pass/Fail) All completed applications and supplemental questionnaires will be reviewed and assessed for each applicant's ability to meet the minimum work experience, training, and education qualifications.
Online Skills Assessment - (Pass/Fail) An Online Skills Exam may be used to evaluate candidates’ knowledge, skills, and abilities for the position. The Online Skills Assessment exam is conducted via a video conference platform. The online skills exam is tentatively scheduled for the week of November 25, 2024
Remote Screen Interview - (100%) Candidates who pass the Minimum Qualification assessment may be invited to a Remote Screen Interview to evaluate training, experience, and other job-related qualifications for the position. Remote Screen Interviews are conducted via a video conference platform and are tentatively scheduled for the week of December 2, 2024.
Successful candidates will be submitted to the Marin Municipal Water District for further consideration and onsite hiring interviews.
Candidates who may require special assistance in any phase of the application or selection process should advise Regional Government Services by emailing aniewald@rgs.ca.gov . Neither Regional Government Services nor the Marin Municipal Water District are responsible for failure of internet forms or email in submitting your application. Candidates who may require special assistance in any phase of the application or selection process should advise Regional Government Services (RGS) by emailing aniewald@rgs.ca.gov.
The Marin Municipal Water District is an Equal Opportunity Employer
Closing Date/Time: 11/14/2024 11:59 PM Pacific -
ABOUT THE COMPANY
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Regional Government Services
Show moreOUR HISTORY
Regional Government Services Authority (RGS) is a Joint Powers Authority (JPA) serving the needs of cities, counties, special districts, joint powers authorities, and other governmental entities since 2002. RGS works exclusively for the benefit of public agencies, providing a ready source of support and consulting services to meet the needs of its partner agencies in a broad range of disciplines and to help local governments meet three challenges:
- Decreasing revenues
- Increasing demands (and costs) for services, and
- Loss of experienced staff.
Local government leaders knew that these challenges were likely to continue, so agencies would have to work together – uniting not only their voices but their resources to advocate and become more efficient. The idea behind the creation of RGS was to form an agency that would help local governments share expertise and improve efficiencies. This was an emerging need. It did not require that each agency hire full-time staff. With the creation of this JPA, agencies could, in effect, share expertise through a third-party.
WHO WE ARE
Today, RGS is governed by several member agencies, all with the common goal expressed in the JPA’s MISSION STATEMENT: To provide quality, innovative, cost-effective services exclusively to public agencies. In November 2020, the 5-year Strategic Plan was adopted. Current member agency representation can be found on the Board of Directors page of this website.
RGS developed a highly flexible platform of administrative support, benefit plans and programs that could serve the diverse needs of cities, special districts, counties and other joint powers authorities. Flexibility was vital because the needs of partner agencies varied and because RGS services were 100 percent fee-based. Thus, RGS costs have always been able to ramp up or down quickly, as demand changed.
To further understand RGS main service lines, please see the RGS Services Brochure or the Services area of the website.
To view the RGS Org Chart click here.
Regional Government Services Authority was formed under Section 6500, for the purpose of providing local governments with administrative, staffing and advisory services. RGS has now served over 300 cities, special districts, joint powers authorities and other local governments and non-profits that support local governments.
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