Purchasing Coordinator II

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Employment Type
Full Time

Job Summary

Hiring Range: $25.50 - $34.97

Summary: The Olathe Fire Department is seeking an individual to perform a variety of duties related to procurement of materials, supplies, services, and equipment for the fire department; plan and schedule various purchasing projects; and assist with budget preparation and reporting.

What we offer:

• Career progression
• Training and professional development
• Competitive pay, benefits and time off
• Excellent health and vision coverage for you and your family
• Employee Wellness Center for health care services
• 11.5 paid holidays
• State sponsored pension plan
• City-paid life insurance and long-term disability
• Optional Dental Plans
• Tuition reimbursement
• Community Center Membership discount
• Employee computer purchase program
• 8 weeks of paid parental leave
• and much more!

The work:

• Serve as department lead for regular purchasing card reconciliation.
• In conjunction with city procurement team, competitively procure commodities, supplies, and professional services for department, including researching, receiving, and analyzing bid specifications and requirements.
• Assist Procurement staff with developing solicitations through Requests for Proposals (RFP), Request for Information (RFI): Invitations for Bids (IFB), and Request for Quotations (RFQ). This includes determining proper procurement methods and recommending alternative procurement methods if appropriate.
• Assist Procurement staff with recommending contract award and prepare award recommendations documents for City Council meetings. Upon City Council approval, execute and distribute contracts to the vendor and City departments.
• Prepare purchase orders, payment vouchers and maintain purchasing files.
• Research and use cooperative procurement agreements as appropriate.
• Assist Logistics staff with orders & inventory.
• Assist Logistics staff with coordinating receiving and deliveries with vendors.
• Receive products and verify accuracy of shipments. Manage return process if needed.
• Use automated procurement and financial systems and other software as required.
• Deliver a high level of customer service to internal customers.
• Perform other duties as assigned.

Experience and Education Guidelines: Any combination of experience and education that would likely provide the required knowledge, skills and abilities is acceptable. A typical way to obtain the knowledge, skills and abilities would be:

Experience: One year or more of increasingly responsible experience in purchasing preferred; public purchasing preferred; experience with automated procurement systems preferred.

Education: College level coursework in Public Administration, Business Administration, Accounting, or related field; Associate degree from an accredited college preferred.

Licenses and Certificates: Possession of, or ability to obtain, a valid Certified Public Purchasing Officer (CPPO) certificate issued by the National Institute of Governmental Purchasing within two years of employment is preferred. Possession of, or ability to obtain, an appropriate, valid driver's license.

Supervised by: Assistant Chief Josh Parrish

For more details, review the full job details and requirements below.

The Purchasing Coordinator is responsible for the accounting, procurement, inventory, and other related activities for their assigned work area. They may assist with budget preparation and review.

Key Responsibilities

• Coordinates accounting and purchasing functions for their assigned work area.
  
• Maintains financial databases related to projects, grants or other activities.
  
• Analyzes expenditures and assist with budget preparation.
  
• Maintains inventory of related assets, to include coordinating disposal of surplus and obsolete items.
  
• Completes research on tools, equipment and technology and provides recommendations for enhancement.
  

Qualifications

Experience: Three years of previous purchasing, materials handling, data entry, and/or budget experience is required. Public purchasing experience is preferred along with experience with automated procurement systems.

Education: A high school diploma or equivalent is required. A bachelor’s degree in finance, accounting, procurement, or similar field is preferred.

Licenses & Certifications: Certified Public Purchasing Buyer (CPPB) certification or similar designation is preferred.

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• City of Olathe

• 913971-8919

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