Intern (Temporary/Hourly)

The Town of Los Gatos is currently accepting applications for the position of

TOWN MANAGER'S OFFICE INTERN

First Application Review: November 25, 2024

Hourly Rate


Intern I: $20.3280 - $25.9442

Intern II: $25.9770 - $33.1541

Salary placement will be based on work experience and qualifications.

Applications will be accepted on a continuous basis. We encourage interested candidates to apply early as this recruitment may close at any time without notice.

Are you interested in learning more about how local government operates? The Town of Los Gatos is seeking a part-time Intern eager to gain hands-on experience in local government by participating in initiatives that directly impact the Los Gatos community. This internship offers a unique opportunity to work with seasoned professionals in the Town Manager’s Office, to:

• Gain hands-on job experience in public outreach and communications, administrative duties, and special projects.
• Develop a deeper understanding of public sector policies and procedures.
• Enhance your research, communications, and project management skills.
• Build your network with professionals and leaders in the public sector.

Schedule: This is a temporary/hourly position (10-30 hours per week). The normal workweek is Monday through Friday, with a flexible work schedule and hybrid schedule option available. Afternoon work hours are preferred.

What you will do

Under the supervision and guidance of an experienced mentor, you will:

• Provide general administrative office support such as filing, data entry, organizing records.
• Assist with graphic design work in Canva
• Manage photos for use in social media and other projects
• Provide contract and procurement support (e.g., drafting, formatting, procurement administrative support)
• Assist with community engagement initiatives
• Assist with drafting language for use in the Town’s newsletter, website, social media
• Assist with Town website content editing
• Assist with social media management and content support
• Provide administrative support for Town Diversity, Equity, and Inclusion Commission
• Participate on the Town’s internal Health and Safety Team
• Conduct research and data analysis to support ongoing projects
• Assist with preparing reports and presentations
• Provide support with special projects as assigned

The ideal candidate

• Is passionate about becoming a professional in a government setting
• Has excellent writing and communication skills
• Is highly organized and detail oriented
• Has experience with Microsoft Suite (Word, Excel, Outlook, Powerpoint)
• Has design experience working in Canva
• Has the aptitude to learn quickly and work cooperatively and effectively with colleagues, multiple Departments, outside agencies, and the general public.
• Has the ability to work independently and as part of a team with minimal supervision.

Duties and Responsibilities

Specific tasks will vary depending on the area of assignment.

• Assembles and analyzes data and makes interpretations for application to area of assignment.
• Researches issues relevant to the assigned Department; participates in team analysis of problems.
• Assists in developing new programs, policies or procedures.
• Participates in the preparation of reports, preliminary studies and presentations.
• Assists in analyzing information and preparing recommendations on systems, equipment, and business processes.
• Assists with creating social media content for the Town social media platforms, updates social media schedules, monitors and replies to comments from subscribers.
• Performs routine and general office tasks.
• Creates and maintains databases, including perform data entry.
• Performs related work as required

Minimum Qualifications

Minimum Qualifications Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Intern I: High school diploma or equivalent. Administrative support experience and/or college-level coursework or technical training or certification is desirable.

Intern II: High school diploma or equivalent. And one year of administrative support experience. College-level coursework or technical training or certification is desirable.

Working Conditions/ Physical Demands
Employees must be able to maintain physical condition necessary for sitting, walking, and standing for extended periods of time; some stooping, crawling, crouching, and climbing; maintain concentration and the capability to make sound decisions; maintain effective audio/visual discrimination and perception to the degree necessary for the successful completion of assigned duties.

Knowledge, Skills, and Abilities
Knowledge of:

• Standard office practices and procedures, including the use of standard office equipment, basic record-keeping, arithmetic, and computer applications related to the work.
• Professional level writing techniques, including proper grammar, spelling, vocabulary, and punctuation.

Ability to:

• Use computer and computer systems to gather, process and present information.
• Establish and maintain effective working relations with others.
• Carry out oral and written instructions.
• Perform day-to-day administrative tasks such as maintaining information files and processing paperwork.
• Work independently and in a team setting.
• Effectively communicate in person, over the telephone, and in writing.
• Consistently demonstrate professionalism, ethical integrity, and exceptional customer service.

Application and Selection Process

Application and Selection Process
To be considered for this career opportunity, click on the "Apply" button to complete the online application. Resumes may be attached, but not accepted in place of a complete online application. Only complete applications will be accepted. Applications will be screened in relation to the criteria in this job announcement. Meeting the minimum qualifications does not guarantee continuation in the process. Only the most qualified applicants with the most relevant experience and education will be invited to continue in the selection process.

The information contained within this announcement may be modified or revoked without notice and does not constitute either an expressed or implied contract.

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The Town of Los Gatos is an Equal Opportunity Employer and does not discriminate against qualified employees or applicants because of race, color, religion, medical, physical or mental disability, or any other basis protected by law. Qualified individuals with a disability will receive reasonable accommodation, as required by the California Family Rights Act (CFRA), and federal laws including the Americans with Disabilities Act and Section 504, during any phase of the selection process, providing such request is made to Human Resources at least five working days in advance. Medical disability verification may be required prior to accommodation. Under federal law, all employees must provide documents that authorize the right to work in the United States.

This position is a temporary, hourly position and not eligible for benefits.

Closing Date/Time: Continuous

• 

• Town of Los Gatos

• 408-399-6829

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