Project Administrator VP (Administrative Officer)

Two full-time positions available with the Health Department, Behavioral Health & Injury Prevention Divison located at 2400 Troost Ave
Salary Range: $4,619-$6,928/month
Normal Work Days/Hours: Monday-Friday, 8:00 a.m.-5:00 p.m.
Application Deadline Date: December 02, 2024


Responsibilities

• Oversees the administration, negotiation, and management of contracts within the Behavioral Health and Injury prevention Division.
• Works with the Project Administrator and other Division staff to ensure all contracts comply with applicable legal requirements, regulations, and organizational policies.
• Coordinates between various departments to provide guidance and support throughout the contract life cycle, from initial drafting to final execution and renewal.
• Administers contracts in accordance with City, State, and Federal regulations and procedures.
• Ensures all contracts awarded by the Behavioral Health and Injury Prevention Division adhere to the proper procurement procedures.
• Monitors and reconciles all invoices for standing contracts on a monthly basis.
• Works with contract awardees to develop compliance reporting forms for all contract requirements.
• Assists in preparing resolutions for presentation to the City Council in cooperation with department heads and other requesting parties for all contracts over $400,000.
• Works directly with supervisors to produce contracts and supporting documents for approval and execution by the appropriate contract awardee.
• Creates and maintains records of executed contracts and related documents.
• Supports supervisors in meeting contract compliance obligations and responding to an internal or external audits.
• Identifies, analyzes, and summarizes any potential gaps in scopes of work, ensuring that contracts are consistent with the interests of the Behavioral Health and Injury Prevention Division.
• Conducts complex contract negotiations with third-party customers.
• Performs other duties as required.

Qualifications

REQUIRES an accredited Bachelor's degree and 3 years of professional experience in business or public sector administration to include at least 2 years performing administrative and/or supervisory work involving more complex projects or programs; OR an equivalent combination of qualifying education and experience with at least 2 years performing administrative and/or supervisory work involving more complex projects or programs.


Other Information

URGENT!!! CRITICAL RECRUITMENT INFORMATION

Applications and/or resumes are evaluated on the information received by the application deadline. Please ensure that your application or resume clearly demonstrates how you meet the minimum qualifications for the position for which you are applying, this includes providing all relevant educational dates and a detailed description of relevant work experience, including months/years of employment. Applications and/or resumes may not be considered if information is incomplete.

In order for a resume to be used in lieu of an application the resume must have been submitted online via the City's Applicant Tracking System.

Positions requiring a high school diploma/GED certificate must be obtained from a school/program accredited by the Department of Education and recognized by the U.S. Secretary of Education.

The minimum education requirement for positions that allow for experience equivalency for an accredited degree is a high school diploma. Unless otherwise specified, an accredited degree must be obtained from a college or university listed with the U.S. Department of Education and recognized by the U.S. Secretary of Education.
For positions with a salary grade of EX6 or higher that require an accredited degree, qualifying professional experience must be obtained AFTER the accredited degree is obtained.
Successful completion of a pre-employment criminal history/background check is required for all positions. Some positions require a post offer drug screen and/or physical.

If appointed, non-residents must obtain residency inside Kansas City, Missouri's city limits within nine months.

The City of KCMO is an equal opportunity employer that values diversity and inclusion in the workplace. The City is committed to providing a workplace environment for its employees and citizens free from discrimination based on race, color, sex (including pregnancy), national origin, religion, age, disability, marital status, genetic information, sexual orientation, or gender identity. For more information, please see our EEO Policy

The City of KCMO is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please call 816-513-1908 or send an e-mail to accommodations@kcmo.org .

If claiming military veterans' preference points, you must attach a copy of your DD-214 or a DD-256 (for reservists). To claim veterans' points you must have served 180 days of regular active duty service and be discharged or released under honorable conditions during peacetimes or 90 days of active duty service, one (1) day during "wartime" and a last discharge or release under honorable conditions. (DOD) 38 U.S. Code • 4211).

• 

• City of Kansas City

Show more