Administrative Assistant

Position Scope

Embrace the New - Do Right - Lend a Hand - Find a Way - Enjoy our Work - Celebrate Uniqueness

Salary range is the entire compensation range for the position classification.


GENERAL PURPOSE: Under close supervision, performs a variety of clerical and administrative activities to support the functions of the Development Services Department; duties may vary according to work assignment.

Primary Duties and Responsibilities

The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.

• Maintains calendars, schedules meetings and appointments; prioritizes and resolves meeting schedules; coordinates meeting resources and travel.
• Prepares meeting agendas and presentation materials; takes and transcribes meeting minutes, and prepares summaries for distribution.
• Conducts and coordinates assigned projects.
• Prepares correspondence and other documents on a wide variety of subjects requiring knowledge of the procedures and policies of the department; edits and processes memoranda, technical documents and other communications.
• Maintains department files; compiles statistical data; prepares a variety of technical and statistical reports; updates manual and computer records and tracking systems; compiles management reports.
• Print and mount maps and other large scale documents for display or presentation.
• Resolves routine problems and customer service inquiries within scope of authority.
• Provides customer service and front counter support as needed.
• Answers department telephones; greets customers and visitors; provides customer assistance; retrieves requested documents; refers callers or visitors to other staff members as appropriate; and takes messages.
• Performs other duties as assigned or required.

Minimum Qualifications & Position Requirements

Education and Experience:
High School diploma or GED equivalent, three (3) year’s administrative support experience OR an equivalent combination of education and experience.
Necessary Knowledge, Skills and Abilities:
Knowledge of:

• Customer service principles.
• Modern office procedures, methods, and equipment.
• Filing and recordkeeping principles and practices.
• City policies and procedures.

Ability to:

• Manage complex calendars for one or more executive level staff.

Skill in:

• Microsoft Office Professional
• Establishing and maintaining cooperative working relationships with citizen groups, other government agencies and City staff.
• Assessing and prioritizing multiple tasks, projects and demands.
• Operating a personal computer utilizing a variety of business software.
• Preparing accurate reports, documents and correspondence.
• Effective oral and written communication.

12 Month Goals:

• Effectively routes calls to the appropriate division representative.
• Issues permits timely.
• Effectively navigates EnerGov permit software.

Additional Information

Special Requirements: None
Physical Demands / Work Environment: Standard office environment
Reports To: Development Services Director or designee
Supervision Exercised: None
FLSA Status: Non-exempt

EQUAL EMPLOYMENT OPPORTUNITY: It is the policy of the city to provide employment opportunities to all persons based solely on ability, regardless of race, color, religion, sex, national origin, age, sexual orientation, gender identity or disability.

Employee Benefits & Wellness

The City offers a comprehensive benefits package to full-time classified and management employees. Part-time classified employees may be eligible for select benefits where defined.

For complete Benefit Plan & Wellness Information, please visit the City website at:
Benefits & Wellness

City benefit plans are subject to change at any time.

Closing Date/Time: 11/25/2024 11:59 PM Mountain

• 

• City of Buckeye, AZ

• 623-349-6000

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