Basic Function and Representative Duties

BASIC FUNCTION:

Organize and oversee payroll operations and activities to assure District employees are paid in an accurate and timely manner; review, edit, approve and process the Districts payroll runs; coordinate, oversee and participate in the preparation and maintenance of a variety of automated and manual records and reports related to the payroll function; train and evaluate the performance of assigned personnel.

REPRESENTATIVE DUTIES:

ESSENTIAL DUTIES:
• Organize and oversee payroll operations and activities to assure District employees are paid in an accurate and timely manner; oversee the processing of payroll-related forms and applications; review, edit, approve and process the Districts payroll runs; assure payroll activities comply with established laws, codes, regulations, policies and procedures.

• Coordinate, oversee and participate in the preparation and maintenance of a variety of automated and manual records and reports related to the payroll function; review information for accuracy, identify discrepancies, make corrections and resolve problems as necessary; assure accuracy of personnel information.

• Train and evaluate the performance of assigned personnel; interview and select employees and recommend transfers, reassignment, termination and disciplinary actions; assign employee duties and review work for accuracy, completeness and compliance with established requirements.

• Oversee and coordinate communications, information and personnel to assure smooth and efficient payroll activities; establish payroll time lines and priorities; assure proper and timely resolution of payroll discrepancies, issues and conflicts.

• Review, reconcile, process, and submit District payroll tax returns, W2s, and PERS, STRS and TSA retirement reports.

• Coordinate payroll functions with various governmental agencies and outside organizations; coordinate and assure proper processing, application and maintenance of employee benefits, insurance enrollments, billing information, taxes and employee deductions.

• Provide consultation concerning payroll processes, policies and procedures; respond to inquiries, resolve issues and conflicts and provide technical information concerning calculations, pay rates, benefits, taxes and leave; investigate and resolve payroll discrepancies.

• Oversee and participate in the input of payroll, payroll tables, personnel and related data into an assigned computer system; maintain various automated records; initiate queries and generate computerized lists and reports; assure accuracy of input and output data.

• Oversee and participate in the preparation and maintenance of a variety of records and reports related to employee information, time sheets, pay rates, salary adjustments, retirement, workers compensation, payroll data, attendance and assigned duties.

• Participate in special District payroll projects including bonus payments, retro-active salary changes, reports, reconciliations and retirement research.

• Make recommendations to appropriate personnel regarding other payroll-related matters and processes including changes or enhancements to automated system, contract or pay issues, and health deduction processing issues.

• Operate a variety of office equipment including a computer and assigned software.

• Attend and conduct a variety of meetings as assigned.

OTHER DUTIES:
Perform related duties as assigned.

Knowledge and Abilities

KNOWLEDGE AND ABILITIES:

KNOWLEDGE OF:
Organization and direction of payroll operations and activities.
Advanced principles and techniques involved in payroll preparation and processing.
Tax withholding, voluntary deductions, garnishments and supplemental insurance.
Preparation, maintenance, verification and processing of payroll records and reports.
Generally accepted accounting principles, practices and procedures.
Preparation, review and control of assigned accounts.
Organizational payroll policies and objectives.
Financial and statistical record-keeping techniques.
Preparation of financial statements and comprehensive accounting reports.
Applicable laws, codes, regulations, policies and procedures.
Advanced payroll functions of an educational organization.
Principles and practices of data processing.
Principles and practices of supervision and training.
Technical aspects of field of specialty.
Operation of a computer and assigned software.
Oral and written communication skills.
Interpersonal skills including tact, patience and courtesy.
Arithmetic computations.

ABILITY TO:
Organize and oversee payroll operations and activities to assure District employees are paid in an accurate and timely manner.
Coordinate, oversee and participate in the preparation and maintenance of a variety of automated and manual records and reports related to the payroll function.
Train and evaluate the performance of assigned personnel.
Coordinate communications, information and personnel to assure smooth and efficient payroll activities.
Assure proper and timely resolution of payroll discrepancies, issues and conflicts.
Monitor, audit, adjust and reconcile payroll data.
Identify, investigate and resolve financial errors and discrepancies.
Compare numbers and detect errors efficiently.
Participate in the development and implementation of payroll system enhancements.
Interpret, apply and explain laws, codes, rules, regulations, policies and procedures.
Establish and maintain cooperative and effective working relationships with others.
Operate a computer and assigned office equipment.
Determine appropriate action within clearly defined guidelines.
Meet schedules and time lines.
Work independently with little direction.
Plan and organize work.
Make arithmetic computations with speed and accuracy.
Prepare detailed and concise records, files and reports.

Education, Experience and Other Requirements

EDUCATION AND EXPERIENCE:

Any combination equivalent to: associate's degree in accounting or related field and five years increasingly responsible payroll experience.

Working Conditions and Additional Information

WORKING CONDITIONS:

ENVIRONMENT:
Office environment.

PHYSICAL DEMANDS:
Dexterity of hands and fingers to operate a computer keyboard.
Seeing to read a variety of materials.
Hearing and speaking to exchange information.
Bending at the waist, kneeling or crouching to retrieve and file materials.
Sitting for extended periods of time.

EXAMINATION INFORMATION:
The first step in the examination process is the application screening and whether or not the candidate meets the minimum qualifications listed.
The testing process may consist of a written exam; an oral exam; a performance exam; a structured interview (SI); a qualification appraisal interview (QAI); an evaluation of training & experience/education (T&E) and/or any combination thereof.
ONLY the No Child Left Behind (NCLB) test requires and is mandated to have a passing score of 70 on each of the three parts of the test.
All other tests will have a passing score set between 50 and 99 depending of a variety of factors affecting that specific recruitment.
All candidates must pass the first examination process to be invited to the next step/test in the process.
As the testing process consists of a minimum of two examination processes; the weight of each those processes may be determined at any step in the processes.
Qualified candidates will be notified of the date, time, and place of the examination(s)/test(s).
Candidates will be notified of the minimum pass points/test score for each examination and/or test in the examination process.

OTHER: Proof of identification for completion of Form I-9, Employment Eligibility Verification, must be submitted at the time of processing for employment.

SALARIES: All salaries as stated are based on present information and are subject to change. Appointments are made at the minimum salary shown in the posting and increases are granted at intervals based on anniversary date.

Notification of Non-Discrimination Policy
The Berkeley Unified School District is committed to fostering a positive working environment for its employees. Accordingly, BUSD practices shall be free from discrimination, harassment, intimidation and bullying of any employee based on an employee's actual race, color, ancestry, national origin, ethnic group identification, age, religion, marital status, physical or mental disability, sex, sexual orientation, gender, gender identity, or gender expression; the perception of one or more of such characteristics; or association with a person or group with one or more of these actual or perceived characteristics.

The Board also prohibits retaliation against any district employee or job applicant who complains, testi?es or in any way participates in the district's complaint procedures instituted pursuant to this policy.

The following employee has been designated to handle questions and complaints of alleged discrimination regarding Board Policy 4030:

Compliance Officer and Title IX Coordinator
2020 Bonar Street, Room 116
Berkeley, CA 94702
Phone: 510-486-9338
Email: nondiscrimination@berkeley.net

SALARIES: All salaries as stated are based on present information and are subject to change. Appointments are made at the minimum salary shown and increases are granted at intervals based on satisfactory service.

BENEFITS: Health plans provide for full coverage for employees and family in the area of medical and dental insurance to a negotiated maximum. All employees who work an average regular assignment of less than 5-1/2 hours a day (.72 FTE or less) shall be entitled to health insurance coverage and dental insurance coverage on a pro-rated basis. This position is covered by Social Security and may be eligible for California Public Employees Retirement System (CalPERS), with joint employee and employer paid contributions. Current members of CalPERS working in other California state, county, city, and school districts can transfer retirement service credit to the District. All employees are enrolled in an Employee Assistant Program (EAP). The District also offers various optional benefits including life insurance, short term disability, Vision Service Plan (VSP), and a medical and dependent care flexible spending option.

VACATION: Classified Management (Local 21) District employees shall accrue vacation as follows:

twenty-seven (27) working days per year.

HOLIDAYS: Annual employees receive seventeen (17) paid holidays per year:

Independence Day

Labor Day

Veterans' Day

Thanksgiving Holiday (3 Days)

Winter Board Holiday (3 Days)

New Year's Holiday (2 Days)

Martin Luther King's Birthday

Lincoln's Birthday

Washington's Birthday

Spring Board Holiday

Malcolm X's Birthday

Memorial Day

School Year employees may receive sixteen (16) paid holidays, including all of the above except Independence Day (4th of July).

PROFESSIONAL DEVELOPMENT: Classified employees may also participate in professional development activities to enhance their careers.

HEALTH AND CHARACTER INVESTIGATIONS:

Candidates selected for appointment may be required to pass a medical examination given by a Commission-designated physician to determine physical fitness for District employment. The Commission may disqualify any eligible candidates on the basis of the examining physician's report. The District also conducts a fingerprinting background check for all potential candidates for hire. All convictions must be declared and explained on the application; failure to do so will automatically disqualify the application. Tuberculosis tests must be completed and a negative result must be supplied prior to beginning work.

Closing Date/Time: 12/13/2024 11:59 PM Pacific

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• Berkeley Unified School District

• 5106448975

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