Program Associate, Arts and Culture

Position/Program Information

LOS ANGELES COUNTY
DEPARTMENT OF ARTS AND CULUTRE
EXAM NUMBER:
RT8805C

TYPE OF RECRUITMENT:
Open Competitive Job Opportunity

FILING DATES:
The application filing period will start effective Tuesday, December 3, 2024 at 12:30 p.m. (PST).

Filing will be suspended after the first 200 applications are received, or by Thursday, December 5, 2024 before 5:00 p.m. (PST), whichever occurs first. Applications received after the first 200 will not be considered.

WHO WE ARE:
The County of Los Angeles (County) is the largest employer in Southern California with more than 112,000 employees across 37 departments and an operating budget of $38 billion. The County serves the needs of over 10 million residents and 88 municipalities that lie within our boundaries by providing vital public services such as diverse as law enforcement, property assessment, public health protection, water conservation, cultural activities and many more.

ANTI-RACISM, DIVERSITY, and INCLUSION (ARDI):
The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Human Resources is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices.

WHAT WE DO:
The mission of the Los Angeles County Department of Arts and Culture is to advance arts, culture, and creativity throughout Los Angeles County. We provide leadership, services, and support in areas including grants and technical assistance for nonprofit organizations, countywide arts education initiatives, commissioning and care for civic art collections, research and evaluation, access to creative pathways, professional development, free community programs, and cross sector creative strategies that address civic issues. All of this work is framed by our longstanding commitment to fostering access to the arts, and the County’s Cultural Equity and Inclusion Initiative.

THE OPPORTUNITY:
The Department of Arts and Culture is seeking well-qualified individuals to fill Program Associate, Arts and Culture vacancies throughout the Department.

A Program Associate, Arts and Culture provides specialized technical program support and administrative, fiscal, and project management services for professional personnel involved in the development and implementation of a comprehensive countywide Arts and Culture program.

This position is eligible for a hybrid telework arrangement.

CLASSIFICATION STANDARDS:

Positions allocable to this journey-level class typically report to a Senior Program Associate, Arts and Culture or higher-level manager. These positions provide both administrative and specialized program support and are involved in a variety of planning and coordination activities for an Arts and Culture program. Responsibilities include research and analysis of program, policy, and/or operational and organizational issues; monitoring consultant and vendor services, contracts, and grants; coordinating activities related to preparation of the annual budget; and providing staff support for project implementation. Incumbents are expected to utilize analytical and technical skills and abilities to resolve most program-related issues except those which are new or unusually complex in nature. Positions in this class are distinguished from the lower-level class of Program Assistant, Arts and Culture by their increased scope of responsibility and independence.

Essential Job Functions

WHAT DOES A PROGRAM ASSOICATE, ARTS AND CULTURE DO?
A Program Associate, Arts and Culture functions as a program specialist or project lead within a programmatic division (e.g. Arts Education and Youth Development, Civic Art, Communications, Cross- Sector, Grants and Professional Development, Research and Evaluation). A Program Associate, Arts and Culture is responsible for, but not limited to:

• Analyzes and makes recommendations for the management of program functions including program development, processes, budget, and other administrative program-related duties.
  
• Provides staff support at various committee and workgroup meetings.
  
• Provides specialized staff services to facilitate dispute resolution efforts between stakeholders and the Department of Arts and Culture.
  
• Analyzes, recommends, and implements comprehensive systems and protocols to manage and track grant awards or contracts.
  
• Researches funding sources for assigned programs and recommends strategies to increase funding to support long-range Arts and Culture programs and plans.
  
• Provides staff support for the Department of Arts and Culture’s participation in Board and Countywide initiatives including, but not limited to, the Countywide Cultural Policy; Antiracism, Diversity, and Inclusion Initiative; Alternatives to Incarceration; Workforce and Economic Development; and Care First Community Investment programs.
  
• Conducts administrative studies of programs and practices to evaluate their effectiveness and prepares written findings and recommendations, as requested by program management.
  
• Compiles information from various sources to create and maintain a complex project database(s), and regularly prepares project status and related reports for management.
  
• Coordinates Departmental public information and public relations activities under the direction of a Division Director, Arts and Culture or Head of Marketing and Communications. Provides materials and content for publication to the Departmental website, social media, local and national press outlets, and other promotional platforms.
  
• Facilitates marketing and outreach efforts to increase public awareness of Arts and Culture programs and services by promoting community involvement, coordinating special events, making publication recommendations, and implementing plans for the preparation and distribution of educational and marketing materials.
  
• Researches and provides information regarding workshops and symposiums of interest to stakeholders and the nonprofit arts community.
  
• Assists management with program budget preparation and oversight by maintaining thorough financial records and providing administrative budget tracking, including the management of contracts, encumbrances, and invoices.
  
• Analyzes, recommends, and implements solutions for the development of comprehensive systems and procedures to increase productivity and efficiency in administering program initiatives.
  
• Responds to general inquiries from grantees, artists, producers, consultants, students, and County staff regarding program services and related matters.
  
• Assists with implementation, administration, and evaluation of training and professional development opportunities offered to program participants.
  
• Supervise a small group of employees or consultants in the performance of project or program related activities, as needed.
  
• Participates in data collection, research, and analysis to support research agendas aligned with strategic County policy directives.
  
• Prepares administrative studies, detailed project status reports, and specialized reports, as requested by management, the Arts Commission, Board of Supervisors, or other stakeholders.
  
• Supports communication and collaboration for assigned programs with relevant partners, such as commissioners, arts deputies, County departments, government agencies, community-based organizations, and private establishments.
  

Requirements

SELECTION REQUIREMENTS TO QUALIFY:

Option I: Graduation from an accredited four (4) year college or university with major coursework in arts administration, public or business administration, education, or a related field* -AND- two (2) years** of arts program*** development and implementation experience in a staff capacity****.

OR

Option II: Four (4) years’** experience providing administrative and program support in a specialized staff capacity, two (2) years** of which must be at the level***** of County of Los Angeles Program Assistant, Arts and Culture******.

LICENSE:

A valid California Class C Driver's License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.

PHYSIC AL CLASS:

II - Light: This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10 pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved.

SPECIAL REQUIREMENT INFORMATION:
*In order to receive credit for a Bachelor's degree, you MUST include a legible copy of your official diploma OR official transcripts OR official letter from the accredited institution that verifies the degree awarded, degree confer date, and registrar's signature and/or school seal, with your online application at the time of filing, or within 10 calendar days from the application submission date. If you are unable to attach the required document, you must email the document to the Exams Unit at: careers@arts.lacounty.gov. Please include the Exam Title and Exam Number in the subject line of your email. Be advised the Department does not accept password protected documents. Please ensure documents are unlocked before attaching to your application and/or sending to the Exams Unit. Any materials enclosed with the online application will not be returned.

** Full time experience will be evaluated based on a 40-hour work week. Part time experience will be evaluated prorated accordingly.

***Arts program may include performing arts, visual arts, public art, art collection management ,arts education, grant-making, research and evaluation, and/or similar programs.

****Staff capacity is defined as: Work in an advisory capacity to provide program and administrative support for line managers; includes performing research, analysis, and making recommendations to administration for the solution of problems such as organization, use of personnel, allocation of funds, workload and workload fluctuations, or programs and procedures for accomplishing work objectives.

*****At the level is defined as: Experience accepted from a variety of positions/jobs performing similar kinds of work which provide the knowledge, skills, and abilities to perform the work of the higher-level position/job.

******Program Assistant, Arts and Culture is defined as: Provides administrative and program support to management and other professional personnel and assists with the development, and implementation of specialized Arts and Culture programs and services.

WITHHOLD:
No withhold will be accepted for this examination. Required experience must be fully met and indicated on the application at the time of filing.

OUT-OF-CLASS EXPERIENCE:
No Out-of-Class experience will be accepted.

DESIRABLE QUALIFICATIONS:

• Experience collaborating with various colleagues and stakeholders to effectively meet desired program goals and outcomes.
• Excellent communication skills, with experience preparing and delivering presentations or facilitating meetings or discussions with groups and individuals.
• Experience related to cultural equity, diversity, inclusion, and/or experience working with underserved communities or populations.

Additional Information

EXAMINATION CONTENT:
This exam will consist of an Evaluation of Education and Experience , weighted 100%, based on application information, Desirable Qualifications, and responses to the Supplemental Questionnaire.

Each candidate's background will be evaluated on the basis of information provided on his/her/their County of Los Angeles Employment Application and Supplemental Questionnaire that pertains to the areas of SELECTION REQUIREMENTS and DESIRABLE QUALIFICATIONS to determine the level and scope of the candidate's job preparation for this position.

Candidates must meet the Selection Requirements at the time of application filing AND achieve a passing score of 70% or higher on the exam in order to be placed on the eligible register.

All notifications will be sent via email to the email address provided in the application. Scores cannot be given over the phone.

VETERAN’S CREDIT:
If you served in the military and were honorably discharged, you may qualify for Veteran’s Credit. To receive this credit, please include a copy of your DD214 Form issued by the branch of service with your application for review.

REMINDER TO REVIEW AND COMPLETE THE SUPPLEMENTAL QUESTIONNAIRE:
Applicants are required to respond to all Supplemental Questions during the application process. Be sure to provide detailed and accurate responses to all questions. The questions are designed to elicit information to confirm the applicant qualifies for the position itself, and demonstrates experience as indicated in the Desirable Qualifications. To provide the best responses, applicants should allow at least one (1) hour to complete the online application and Supplemental Questionnaire.

Candidates who pass the examination and meet the criteria identified in the supplemental questions will be placed on the eligible register.

ELIGIBILITY INFORMATION:
The names of candidates receiving a passing grade in the examination will be placed on the eligible register in the order of their score group for a period of twelve (12) months following the date of promulgation.

Applications will be processed on an as- received basis and promulgated to the list of eligible candidates accordingly.

NO PERSON MAY COMPETE FOR THIS EXAMINATION MORE THAN ONCE EVERY 12 MONTHS.

FAIR CHANCE INITIATIVE:
The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. Qualified applicants with arrest or conviction records will be considered for employment in accordance with County Fair Chance Policies and the Fair Chance Act (Gov. Code Section 12952).

VACANCY INFORMATION:
The resulting eligible register for this examination will be used to fill vacancies in the Los Angeles County Department of Arts and Culture.

Passing this examination and being placed on the eligible register DOES NOT guarantee an offer of employment.

How to Apply for this employment opportunity:
Applications must be submitted online only. We must receive your application by 5:00 p.m., PT, on the last day of filing. Apply online by clicking on the "Apply" green button at the top right of this posting. You can also track the status of your application using this web site. A resume will not substitute for a fully completed online employment application.

Plan to submit your online application well in advance of the 5:00 p.m. deadline as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on governmentjobs.com/careers/lacounty , you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address.

Fill out your application completely. The acceptance of your application depends on whether you have clearly shown that you meet the Selection Requirements as listed on this job posting. Provide any relevant job experience in the spaces provided so we can evaluate your qualifications for the job. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week, and description of work performed. If your application is incomplete, it will be rejected. Responses such as "see resume" will not be considered.

Please note that all information included in the application materials is subject to verification at any point during the examination and hiring process, including after an appointment has been made. Falsification of any information may result in disqualification or rescission of appointment . Utilizing verbiage from Class Specification and minimum requirements serving as your description of duties will not be sufficient to demonstrate that you meet the requirements. Doing so may result in an incomplete application and you may be disqualified .

NOTE: All notifications including invitation letters will be sent electronically to the email address provided on the application. It is important that you provide a valid email address. Provided on the application. It is important that you provide a valid email address. DO NOT select “off” under Email Preferences within your profile or click “unsubscribe” on our notices if you would like the County of Los Angeles to notify you regarding your application status and other important information pertaining to your candidacy for this position. Please add careers@arts.lacounty.gov , AHinojosa@arts.lacounty.gov , and info@governmentjobs.com to your email address and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail.

SOCIAL SECURITY NUMBER :
Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number.

NO SHARING OF USER ID AND PASSWORD:
All applicants must file their application online using their own user ID and password. Using a family member's or friend's user ID and password may erase a candidate's original application record.

COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES:
For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County.

Have any questions about anything listed above? Contact us:

Department Contact Name: Vanecia Logan
Department Contact Email: careers@arts.lacounty .gov
Testing Accommodations Coordinator: Vanecia Logan
Exam Number: RT8805C
California Relay Services Phone: (800) 735-2922

For detailed information, please click here

Closing Date/Time: 12/5/2024 5:00 PM Pacific

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• Los Angeles County

• (800) 970-5478

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