Assistant General Manager - Business Services

To receive consideration for the Assistant General Manager of Business Services position, you must apply through Bob Murray & Associates:

Bob Murray & Associates

The Position:

Summary:

Job descriptions are intended to present a descriptive list of the range of duties performed by employees in this job. Specifications are NOT intended to reflect all duties performed with the job.

Under executive direction, plans, directs, manages, and oversees the functions, programs, and operations of the Business Services division, including finance and accounting, customer service, community affairs, purchasing and procurement, grants administration, and information technology; performs highly responsible and complex professional administrative work while assisting the General Manager in directing and coordinating the activities of the District; directly supervises assigned programs, functions, and operations; provides leadership in policy formation; serves as acting General Manager as required; and performs duties as assigned.

CLASS CHARACTERISTICS

This classification is the second highest executive level within the District. Positions in this classification have responsibility for a major division within the District and oversee and direct all assigned departments, sections, programs, and operations. Work includes responsibility for budget, staffing, resources, strategic planning and accountability for the assigned functions and related decisions. Positions apply advanced management principles and strategic thinking to make and implement decisions that impact the organization as a whole and the public being served. Positions serve as advisors to the General Manager on policies, procedures, and major District initiatives.

The Ideal Candidate:

The ideal candidate will be politically astute and skilled at effectively presenting complex financial data in clear, understandable terms to the Board of Directors. The selected candidate will possess a great deal of experience in a variety of service areas. This includes but is not limited to knowledge of principles and practices of finance, grant management, and accounting. Additionally, the successful candidate will possess experience interfacing with oversight committees while maintaining productive agency and customer relationships. The incumbent will be a strategic thinker and an integral part of the team. They will lead with integrity, honesty, and fairness, inspiring trust throughout the organization by clearly defining roles and responsibilities for themselves and team members. The ideal candidate will create a thriving culture in which employees feel safe and encouraged to explore new ideas and improve existing ones while developing new insights, questioning conventional approaches, and encouraging others to develop new ideas and innovations. This is an excellent opportunity for a candidate eager to join a district dedicated to innovation and turning ideas into action.

Qualified candidates possess a bachelor’s degree from an accredited college or university with major coursework in finance, business administration, public administration, or a related field, and must have ten (10) years of increasingly responsible experience in financial services, accounting, or a related field, including five (5) years of experience at the department management or senior management level. Candidates must possess a valid California Class C driver’s license to be maintained throughout employement.

REPRESENTATIVE DUTIES

The following duties are typical for this classification. Incumbents may not perform all duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

• Participates in leadership and management programs to provide positive, constructive leadership and management direction to staff at all levels of the organization; promotes effective and efficient operations throughout the organization by facilitating interdepartmental cooperation and sharing of resources.
• Coordinates and manages the strategic planning process; participates in the preparation, coordination, and presentation of District’s strategic plan including the development of long-range operating goals, objectives, policies, priorities, and performance measures for District; develops new policies in consultation with the General Manager; confers with department directors and employees regarding significant policy and procedural changes.
• Assumes full management responsibility for all Business Services functions, programs, and operations including finance and accounting, customer service, community affairs, grants administration, purchasing, and information technology; continuously monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; identifies opportunities for improvement and directs and implements change management strategies.
• Coordinates and participates in providing responsible staff assistance to the General Manager, Board of Directors, and District committees and commissions as assigned; attends Board meetings and other public meetings to assist or represent the General Manager; prepares reports and correspondence and makes presentations to legislative bodies, other agencies, the Board of Directors, the general public, and District’s personnel on issues regarding District activities and functions.
• Selects, trains, motivates, and directs department personnel, through management level staff; evaluates and reviews work for acceptability and conformance with department goals, priorities, and performance metrics; mentors staff and develops strategies for succession planning; works with employees on performance issues, training, and development, and implements discipline and termination procedures.
• Plans, directs, manages, and oversees the appropriate control and administration of the Authority’s funds and assets as the agency’s Chief Financial Officer; coordinates and directs financial planning and budgeting activities of the Authority including revenue program administration, utility rate setting, management of the Authority’s investment portfolio, debt management, and overall level of operating and non-operating expenditures.
• Manages and participates in the development and administration of the Authority’s annual budget; oversees preparation of regular and special budget reports to interpret directives and/or establish policies for carrying out directives.
• Develops and coordinates, in conjunction with management staff, programs and procedures relating to the operation of the District’s computer, network, and telecommunication systems.
• Maintains contact with various governmental and regulatory agencies regarding special projects, grants programs, and special funding sources; ensures compliance with reporting and other requirements of regulatory agencies; supervises the preparation of various reports to regulatory and other agencies.
• Monitors legal, regulatory, and technology changes and court decisions that may affect the work of the District.
• Serves on the Authority’s negotiating team; participates in negotiating memorandums of understanding with employee groups.
• Represents the District with regulatory agencies, elected officials, and outside organizations; explains and represents District programs, policies, and activities; negotiates and resolves significant and controversial issues.
• Supervises the execution of projects, studies, surveys, and the collection of information in support of District initiatives; researches new operating techniques and technologies to determine more efficient and effective ways to operate and maintain District facilities; monitors the effect of District’s operations on the environment.
• Attends and participates in professional group meetings; stays abreast of new trends and innovations in the fields of enterprise financing and public administration and issues related to the ongoing operation special districts.
• Responds to public inquiries and complaints and assists with resolutions and alternative recommendations.
• Ensures staff observe and comply with all District and mandated safety rules, regulations, and protocols.
• Performs other duties as assigned.

Compensation:

• Medical, dental, vision, accidental death and dismemberment insurance, a life insurance policy equal to two times the annual salary for the employee and a $1,000.00 policy for eligible dependents. Benefits become effective on the first of the month following a 30-day waiting period and the Authority contributes 90% of the cost of such insurance.
• CalPERS Retirement is provided using the 2.7 at age 55 formula for “Classic” Members. Retirement is provided using the 2% at age 62 formula for “New/PEPRA” Members.
• Three deferred compensation plans to which an employee may voluntarily contribute up to $23,000 per year. The Authority does not contribute to these plans.
• Twelve (12) paid holidays per year. Upon employment with WESA for one (1) year, employees also receive one (1) floating holiday annually.
• Employees accrue vacation at a rate of 3.08 hours per two-week pay period for the first 4 years of employment; 4.62 hours for years 5-9; 6.16 hours for years 10-14; 6.47 hours for years 15-19; and 6.78 for 20+ years of service.
• Sick leave is accrued at a rate of 3.70 hours per bi-weekly pay period for a total of 96.20 hours per year with unlimited accumulation.
• Additional benefits available include: 9/80 work schedule, Direct Deposit, Flexible Spending Accounts, Employee Assistance Program, Educational Assistance, Certification Reimbursement Program, Certification Bonus Program, Onsite Wellness Center, and two credit unions.

Our Mission: To manage our natural resources to provide reliable, cost efficient and high quality water and wastewater services for the communities we serve, while promoting conservation, environmental responsibility, educations, community interaction, ethical behavior and recognizing employees as highly valuable assets.

The Water Employee Services Authority: WESA was established as a joint powers authority between the Elsinore Valley Municipal Water District and Meeks & Daley Water Company. As a joint powers authority, WESA provides professional water and wastewater services to both agencies. WESA is committed to:

• Professionalism-Demonstrating competency while maintaining a professional demeanor and upholding a reputation for expertise, efficiency, and high quality through delivery of information, services, and products.
• Enthusiasm-Possessing a strong drive for learning, innovation, forward thinking, and the overall desire to do your job well.
• Transparency-Demonstrating high moral standards in principles, intentions and actions; conduct that encourages loyalty, integrity, and trust.
• Inclusiveness-Promoting respect and teamwork through communication and appreciation for all.
• Stewardship-Taking ownership and responsibility for assigned responsibilities, while demonstrating a proactive, positive willingness to serve.

The Application Process: In order to be considered, applications must be received no later than December 16, 2024.

For questions and inquiries, please contact: Bob Murray & Associates: apply@bobmurrayassoc.com

Closing Date/Time: 2024-12-16

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• Water Employee Services Authority

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