Payroll Specialist II

All current City of Sarasota employees must apply to job postings on the internal career site.

Come work at a place where employees of the City serve with Excellence and Pride!

NOTE: The City of Sarasota is an Equal Employment Opportunity , Veteran, E-Verify and Drug Free Workplace employer. Click to view the City's Veterans Recruitment Plan . Click to view a the City's Educational Equivalency Statement.

Department:
Office of the Chief of Police

Employee Type:
Regular

Time Type:
Full time

Salary Range:
$24.1990 - $30.8538 Hourly / $50,333.92 - $64,175.90 Annually

Job Posting Period:
November 21, 2024 - December 02, 2024 12:00 A.M.

Job Description:

Overview

Perform professional and responsible administrative work maintaining accurate payroll records, including bi-weekly payroll, and preparation of monthly, quarterly, and annual reports.

Essential Functions

• Collates, validates and prepares data required to generate the department's payroll, including verifying or ensuring corrections to payroll submissions by the various divisions within a department.
  
• Coordinates and performs a variety of technical and administrative payroll activities designed to ensure the data integrity of the City's payroll system.
  
• Maintains and ensures the accuracy of all payroll records submitted for processing to the Payroll division.
  
• Maintains the internal control necessary for payroll integrity.
  
• Monitors and reports on overtime use for budget purposes.
  
• Assists in the development of new or revised procedures to simplify and improve operations and services rendered.
  
• The intent of this class description is to provide a representative summary of the types of duties and responsibilities that will be required of classifications given this title and shall not be construed as a declaration of the specific duties and responsibilities of any particular position. Incumbent may be required to perform job-related tasks other than those specifically presented in this job description.
  
• Process payroll operations.
  
• Review timecards in case of missing tags. Cost centers, trainings, event tags for audit purposes.
  
• Maintains internal procedures, manuals, and checklists.
  
• Runs bi-weekly reports, staffing level reports, special events, bi-weekly OT-report-YTE.
  
• Maintain ATMs, FDLE, including educations, salary incentives, new wires, terminations, etc.
  
• Perform FDLE, annual salary incentive audit for all sworn officers.
  
• Process changes, promotions, reassignments, specialty unit changes, shift changes, supervisory changes, compensation changes in Workday system.
  
• Responds to requests of public records.
  
• Process Criminal Justice agency profile survey.
  
• Update mastersheets, general list, classified list, ID numbers for each personnel data change including new hire and separations.
  

Minimum Qualifications

Associate's Degree with major course work in Accounting or Finance plus three (3) years of accounting experience. A Bachelor Degree in Accounting/Finance is desirable. Any equivalent combination of training and experience that provides the necessary knowledge and abilities may substitute for educational requirements Familiarization with computerized Accounting, Payroll, and Human Resource Information Systems is required.

Job Based Competencies

• Substantial experience with computers and Microsoft software packages such as spreadsheet and special accounting software.
  
• Knowledge of modern office management practices, procedures, and equipment particularly as applied to accounting systems.
  
• General knowledge of commercial, cost, and payroll accounting principles, procedures and techniques.
  
• Ability to maintain financial records and to prepare complex financial reports and statements.
  
• Ability to analyze pertinent accounting and related data.
  
• Ability to research, analyze and evaluate payroll problems and provide valid conclusions, recommendations and plans of actions for correction of problems.
  
• Ability to communicate effectively and clearly, both orally and in writing.
  
• Ability to make various computations quickly and accurately.
  
• Ability to understand and follow complex oral and written instructions.
  
• Ability to plan, assign and supervise the work of clerical workers, when required.
  
• Ability to establish and maintain effective working relationships with fellow employees, divisions, departments and the general public.
  
• Ability to work in a fast paced environment.
  

Responsibility

Under the direction of and responsible to the Department Head or designated representative.

Physical Requirements

This is office work, requiring limited physical effort. Visual acuity is required for reviewing, checking, preparing and maintaining computer and manual files, as is manual dexterity to operate computers and other office equipment. Incumbent is required to have sufficient hearing ability to perceive information accurately at normal spoken word levels.

Public Contact

Public contact is limited.

Retirement Benefit

The City of Sarasota made the transition to become a Florida Retirement System (FRS) employer effective December 1, 2021. To learn more about what this benefit may mean for you, please visit MyFrs.com. Please note that if you are hired to work for the City of Sarasota as an FRS employer, you will be asked to complete a form to certify your FRS status, as there may be an impact to any FRS benefit you are already receiving.

I f you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to Jake Brown our ADA Coordinator. Jake can be reached via email at Jake.Brown@sarasotafl.gov or via phone at 941-263-6299.

F or questions pertaining to general employment or job application status, please call 941-263-6476, or email HR@sarasotafl.gov

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• City of Sarasota

• (941) 263-6316

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