Elections Manager (20566391)

Description

The County of Yuba is currently recruiting for the position of Elections Manager in the Clerk-Recorder’s Office. Under general direction, this single position management classification will assist the Department Head in planning, managing, conducting, and reporting all elections in the County consistent with Federal and State laws, legislation and administrative procedures. The magnitude, complexity and impact of the election responsibility requires a high level of independent judgment, initiative, analytical reasoning, and decision making in order to research State and Federal election laws and regulations, determine impact on County election procedures, make recommendations for compliance, and develop and implement election processes and procedures. This position coordinates operations with the Secretary of State’s office, other state and Federal agencies, local cities, special districts, and County departments. This position reports directly to the elected County Clerk-Recorder/Registrar of Voters.

Examples of Duties:

• Plans, organizes, and directs all activities required to conduct elections and ensure that all election activities are in compliance with applicable law; establishes and implements security procedures to ensure the integrity of the voting process.
• Identifies impacts of new voting requirements and system technologies in order to develop and manage effective strategies for implementation and integration with existing operations.
• Directs and manages elections functions including voter registration, candidate filing, election schedules and material preparation, coordination of staff; vote tally, canvass, and certification to ensure compliance with applicable statutes and/or regulations.
• Plans, organizes, assigns, and evaluates the performance of subordinate staff; provide direction and coaching through regular feedback sessions; creates individual development plans with employees; discuss job performance problems to identify causes and issues, and to work on resolving problems; initiates performance improvement plans, proposes and administers discipline.
• Develops and implements division goals, objectives, policies and procedures; directs and develops work plans, projects, programs; reviews and evaluates work products and methods.

Job Description URL:

https://www.yuba.org/Yuba%20County/Human%20Resources%20and%20Organizational%20Se...

Job PDF:

Elections Manager Job Flyer - Nov 2024.pdf

Ideal Candidate

The ideal candidate will plan, organize, and direct all activities of the Registrar of Voters Department; direct, train, and supervise staff; develop and monitor the division budget, and manage special projects. They will have knowledge of organizational structure of counties, cities, schools, special districts, federal and state elected offices. Will be skilled in interpreting, applying and explaining complex laws, regulations and procedures to a variety of individuals; planning, organizing, administering and coordinating a variety of elections and services; meeting election deadlines. Have the ability to make rational judgments and decisions in a timely manner particularly in situations involving potential risks and to manage election activities and staff to rigid deadlines.

QUALIFICATIONS:

Minimum: Bachelor’s Degree in Business or Public Administration, Economics, Accounting, Business Law, History, Political Science or a related field from an accredited college or university AND three (3) years of progressively responsible administrative, supervisory, or analytical experience with one (1) year of experience preparing and managing projects and/or programs. Candidates with strong project management experience who lack the degree are encouraged to apply. Relevant experience may substitute for education on a year for year basis.

Preferred: In addition to the above minimum requirements, possess a valid Project Management Professional Certification (PMP), supervisory experience, comprehensive election operations experience in a setting that would have provided the required knowledge and skills, and/or experience conducting elections in the State of California is preferred.

Special Requirements:

*Work extensive overtime during critical deadline periods.

Must successfully complete an extensive and thorough background investigation which may include Live Scan fingerprinting prior to hire. DMV printout prior to hire. May be required to file statements of economic interest with the Yuba County Clerk/Recorder. Will be required to perform disaster service activities pursuant to Government Code 3100 -3109.

Licensing and Certification:

Ability to obtain a valid California Class C driver’s license within ten (10) days of employment and maintain throughout employment. Successful completion of the California Association of Clerk and Election Officials Professional Elections Administrator Certification within the first twelve (12) months, unless extended by the County Clerk-Recorder due to unavailability.

Benefits

MERIT INCREASE: Typically 5% each year for the first 7 years. To access the County salary schedule, please click on this link.

RETIREMENT MISCELLAENOUS:

Classic = 2% @ 55 New = 2% @ 62

RETIREMENT SAFETY:

Classic = 2% @ 50 New = 2.7% @ 57

For more information about CalPERS Pension, please visit CalPERS Retirement.

SOCIAL SECURITY: Yuba County does not participate in the Social Security Program

MEDICARE: Yuba County does participate in the Medicare Program.

STATE DISABILITY INSURANCE: Employees in this group do NOT participate in SDI.

DISABILITY INSURANCE: The County provides a self-funded disability insurance in-lieu of SDI. Disability rates are paid at 75% of salary up to the current maximum weekly rate established by the State SDI program for up to a maximum of 90 days while on leave for a limited or total disability.

MEDICAL: Yuba County offers several medical plan options (HMO and PPO plans available based on eligibility) through CalPERS. To reference the current Rate Sheet, please visit Health Insurance and select General Resources.

DENTAL/VISION INSURANCE: The County pays 100% of the Basic plan premiums for employee or 80% for employee and eligible dependent(s). Requires participation in Health Insurance benefits.

*Health Waiver Opt-out of $250/monthly available with proof of other Non-Covered CA, employer sponsored health care coverage.

LIFE INSURANCE: The County provides a $50,000 life insurance policy to employees in this unit. An additional $50,000 in coverage is funded by the employee's contribution to the STD program. A total of $100,000 in coverage. Employees may purchase supplemental coverage for themselves and dependents.

EMPLOYEE ASSISTANCE PROGRAM: County paid confidential counseling program for up to 5 visits per incident per eligible family member.

DEFERRED COMP: One Voluntary Deferred Compensation plan is available.

EMPLOYER CONTRIBUTION TO DEFERRED COMPENSATION 401(A) PLAN: The County will provide a deferred compensation plan match to Unrepresented Safety Management employees within the Sheriff's Department and the Probation Department with open 457 deferred compensation accounts , after the completion of 2 years of service.

UNION AFFILIATION: None

For Leave Accrual Rates and Specialty Pays for classifications within the Non-Represented Management Bargaining Unit, please reference this benefits summary .

Special Instructions

Final Filing Deadline: Friday, December 20, 2024 @ 5PM

APPLICATION SCREENING:

An official Yuba County employment application must be submitted by the final filing deadline. Applications must include supplemental questionnaire, copies of valid license(s), certificate(s) and college transcripts and/or diploma. Incomplete applications may be disqualified from further consideration.

TO APPLY:

ONLINE APPLICATION: Applications may be submitted online through CalOpps. Click on the Apply for Job button above to complete the Yuba County employment application and Supplemental Questionnaire.

OR

HARD COPY APPLICATION: You may access a hard copy of the Yuba County employment application and Supplemental Questionnaire by visiting our website at http://www.yuba.org. Our applications are available in a Microsoft Word format or fillable PDF, or you may pick up these materials in our office located 915 8th Street, Suite 129, Marysville, CA 95901. Hard copies of applications can be submitted to our office in person, by U.S. Mail or by fax at 530-749-7864. Applications must be received by the final filing deadline; postmarks or applications received after the final filing deadline will not be accepted.

All applicants will be given written notice regarding the status of their application and selection procedures. The County prefers to communicate via email, if provided, to expedite communication. It is also recommended that applicants review their SPAM mail daily so as not miss any important communication from the County. Communications are sent from two mail servers: Yuba@CalOpps.org and @co.yuba.ca.us.

Applicants are responsible for notifying the County of any changes to their contact information, including but not limited to e-mail addresses, mailing addresses, primary and secondary telephone numbers.

(Note: All diplomas or degrees must be from an accredited college or university. To obtain information regarding accreditation, refer to the US Department of Education Office of Post Secondary Education at: http://ope.ed.gov/accreditation/search.aspx )

Applicants must provide the following documents with their application by the filing deadline:

• Completed Yuba County Employment Application (Online or Hard Copy)
• Any Diplomas and Unofficial Transcripts
• Copies of Related Certifications

MINIMUM QUALIFICATIONS:

The minimum and preferred requirements are listed above. While the following requirements outline the minimum qualifications, Human Resources reserves the right to select applicants for further consideration who demonstrate the best qualifications match for the job. Meeting the minimum qualifications does not guarantee further participation in selection procedures.

RECRUITMENT SELECTION PROCESSES:

The recruitment process involves multiple steps which may include but are not limited to:

• Supplemental Questionnaire
• One-Way Video Interviews
• In-Box Exercise
• Qualifications Appraisal Panels
• Department Interviews

(Please note: The entire recruitment process from recruitment opening date to start date could take 8 - 10 weeks for successful candidates).

SUPPLEMENTAL QUESTIONNAIRE:

A completed supplemental questionnaire is an essential part of the examination process for this position. The responses will be reviewed for sufficient detail and will be rated according to pre-determined guidelines. Please include 1) Places of employment; 2) pertinent dates; 3) duties performed, etc. when responding to the questions. If a job includes responsibilities applicable to several questions, separate the different functions of the job to answer all the questions completely. Any experience and/or training listed MUST be identified on your application. Resumes, letters and other materials will not be evaluated or considered as responses to the supplemental questionnaire.

ONE-WAY VIDEO INTERVIEW:

One-way interviews may be used as an extension of the application process, as a secondary method of screening large applicant pools or as an oral examination. A panel may be comprised of one individual, typically the hiring authority, or a small group of subject matter experts. Oral examinations can be used to assist in the establishment of an employment list or as part of the hiring decision. The goal of a one-way interview is to simulate an actual in-person interview environment. If one-way video interviewing is utilized in the recruitment process, applicants are provided detailed information including instructions, interview practice options and 24-hour direct support from the County's vendor, Spark Hire.

IN-BOX WRITTEN EXERCISE:

Qualified applicants may be required to participate in a proctored in-box exercise, which will take place on County computers. This exercise will be scored and weighted using pre-established criteria. This exercise will be used in establishing the rank order of the employment list.

QUALIFICATIONS APPRAISAL PANEL:

This is an oral examination process. Applicants who successfully completed the screening processes and meet the minimum qualifications for the position will be invited to participate in a qualifications appraisal panel. The process consists of three or four panel members along with a subject matter expert who will ask individuals questions related to the essential functions and/or attributes required for the position.

WAIVER OF SELECTION PROCEDURES:

When selection procedures have been publicly announced and the number of applicants meeting the minimum qualifications for the position is five or less, the Human Resources Director may, at her/his discretion; a) Waive the competition entirely and submit the names of the applicants meeting the minimum qualifications to the appointing department, b) Revise the conditions of competition to a more practical basis under the circumstances.

EMPLOYMENT ELIGIBILITY LIST:

An employment eligibility list is established for those applicants who successfully pass all phases of the examination process. This list will be held for a minimum of six (6) months from the date the list is certified. For each vacancy the top five (5) ranks on the list will be certified to the department for final selection, which will include a departmental interview.

DEPARTMENT INTERVIEW:

The Clerk-Recorder's Office will notify the applicant of the date and time of his/her interview. The applicant will be asked a series of questions about his/herself and his/her related experience, education and training that exhibit the knowledge, skills, and abilities essential to the job. The applicant may also be asked questions about hypothetical situations to test his/her ability to make decisions and use sound judgment and common sense.

Recruitment Contact

Contact phone:

(530)749-5637

Contact email:

njanda@co.yuba.ca.us

Closing Date/Time: 12/20/2024 at 5pm

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• County of Yuba

• 5307497863

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