Inventory Control Specialist III (City of Austin Employees Only)

Minimum Qualifications
Education and/or Equivalent Experience:

• Graduation from an accredited high school or equivalent plus four (4) years of experience in a warehouse/inventory control atmosphere or material handling, one (1) year of which includes experience in a lead capacity.
• Education may substitute for experience up to the maximum of (2) years.

Licenses or Certifications:

• Valid Texas Class C Driver’s License, if required for the position.
• If required for the position, legally mandated training must be completed within 1 year of employment.

Notes to Applicants
Austin Energy is seeking an Inventory Control Specialist III responsible for maintaining operational readiness of a team of Inventory Control Specialists.

Main responsibilities may include:
Supporting warehouse inventory management by recommending inventory layout, providing on-the-job training, troubleshooting issues throughout the receiving/issuing process Coordinating daily work activities/schedules and serves as a liaison between management, employees, vendors and customers to meet operational needs Managing inventory by performing physical counts, identifying variances and reconciling records, ensures accuracy and condition of inventoried assets, items shipped, received and issued Enters, retrieves, and/or reviews data recorded in tracking systems, creates and analyzes reports and recommends operational improvements including inventory level adjustments, min/max and reorder points Ensures a safe work environment by adherence to all City of Austin safety policies and procedures and reporting issues of noncompliance Maintains accurate records, receipts, purchase reqs, and ordering of products via Pro-card

Employment Application:

• The City of Austin employment application is an official document; incomplete applications will not be considered.
• Please be sure to detail on the application all current and previous employment that you wish to be considered as part of your qualifications.
• The Employment Record should be complete with job titles, employment dates, job duties, functions, and responsibilities for each position held. Starting salary will be based on overall relevant experience from your application.
• Résumés will not be accepted and statements such as “see résumé” will not be accepted. You may use “N/A” for fields that are not applicable.
• Please note that Austin Energy may close the job posting at any time after 7 days from the date of the initial advertisement. Once the job posting has closed, applications cannot be changed.

If you are selected as a top candidate:

• Verification of your education (which may include high school graduation or GED , undergraduate and/or graduate degrees) will be required. You must provide proof of education from an accredited organization/institution.
• This position requires a criminal background investigation.

Good Standing Employees
Employees, in Good Standing, who are candidates within the department/division that the position resides in and who meet the minimum and all of the preferred qualifications (if any) of the position will be included in the initial interview. Department/division employee must remain in Good Standing through the Top Candidate Selection phase at which time the Good Standing status will be re-verified.

Driving Requirement:

This position requires a Valid Texas Class “C” Drivers License or the ability to acquire one by your hire date. External New Hires must meet the City of Austin’s Driver Record Evaluation ( DRE ) requisite . To be considered for a driving position, applicants cannot have more than three moving violations or a total of six Driver Record Evaluation points within a period of thirty-six (36) months.

Work Schedule:

• This position is categorized as Essential Personnel with the City of Austin. Essential staff are required to work during emergencies or bad weather if they are scheduled to work and, in some cases, when they are not scheduled. Essential employees ensure the continuance of key operations for the City of Austin.
• Work hours may include after hours, holidays, and weekends and may include on-call shifts.
• Shifts may change according to departmental needs.
• Employee may be required to work additional hours outside of regular work schedule.

This has been designated as an Essential Employee position. In the event of a City-designated emergency, Essential Employees provide services that impact the public health, safety, utility services, and welfare of members of the Austin community and other employees and ensure the continuity of essential operations. In such an emergency, Essential Employees may be called back in, may be required to modify their schedule, may be assigned to a City-designated work site, or may be retained on site to assist with operations and recovery.
Pay Range
$24.08 - $27.93
Hours
Monday - Friday (6:30 a.m. - 3:30 p.m)
Job Close Date 12/18/2024 Type of Posting Reserved for City Employees Department Austin Energy Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 2412 Kramer Lane, Bldg D, Austin 78758 Preferred Qualifications
Preferred Experience:

• Ability to lead problem solving and troubleshooting efforts, along with identifying and implementing process improvements.
• Strong written and verbal communication skills
• Able to work independently, set priorities and manage multiple tasks.
• Ability to work well with others including the ability to train and motivate in a fast paced, dynamic environment.
• Ability to be respectful, approachable and team oriented while building strong working relationships and a positive work environment.
• Proficient with MS Word, Excel, and Outlook.
• Experience with inventory management/automated inventory systems (Maximo)
• Lead experience in an office / field environment
• Operating warehouse vehicles, equipment, forklifts/ PIV in extreme weather conditions
• Acquiring inventory including purchase approvals, managing purchase orders and receiving items into inventory.
• Ability to lift items weighing up to 50lbs or more with or without reasonable accomodation.

Duties, Functions and Responsibilities
Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.


Plans inventory layouts and/or warehouse operations and coordinates activities of workers. Ensures accuracy and condition of inventoried assets, items shipped, received, or issued and recommends operational improvements Enters, retrieves and/or reviews data recorded in tracking system, creates and analyzes reports and recommends operational improvements. Establishes procedures by consulting with workers, managers and suppliers to ensure the procedures are maintained and compliant with overall objectives of the department. Manages inventory by performing physical counts, identifying variances and reconciling records. Completes purchase requests by verifying inventory and specifications of purchase requests; preparing stock and equipment requisitions, inputting purchase orders, quotes and service requests, expediting deliveries and assisting with invoice processing. Ensures maintenance of adequate inventory by researching and resolving discrepancies, recommending actions to manage inventory levels, disbursement and disposition of inventory. Manages safety by maintaining compliance with safety guidelines, reporting discrepancies, and recommending corrective action to ensure safety in the warehouse. Supports inventory and/or warehouse operations by recommending inventory layout, providing on-the-job training, troubleshooting issues at various phases of the receiving and shipping cycle, and serves as liaison among purchasing, vendors and other staff members to resolve operational issues.

Responsibilities- Supervision and/or Leadership Exercised:

• May provide leadership, work assignments, evaluation, training, and guidance to others.

Knowledge, Skills and Abilities
Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Knowledge of fundamental inventory control procedures and systems.
• Knowledge of office and administrative practices related to purchasing.
• Skill in oral and written communication.
• Skill in record keeping and performing detailed work.
• Skill in data analysis and problem solving.
• Skill in planning and organizing.
• Skill in using computers and related software applications.
• Skill in handling multiple tasks and prioritizing.
• Ability to perform detailed work in an accurate and organized manner.
• Ability to train others
• Ability to establish and maintain good working relationships with other city employees and the public.

Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA
The City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.

Supplemental Questions

Required fields are indicated with an asterisk (*).
* This position requires graduation from High School or equivalent plus four (4) years of experience in a warehouse/inventory control atmosphere or material handling, one (1) year of which includes experience in a lead capacity. Education may substitute for experience up to the maximum of (2) years. Do you meet this minimum requirement?

• Yes
• No

* This position requires a Valid Texas Class C Operator Driver License. Do you have a Valid Texas Class C Operator Driver License or if selected for this position, do you have the ability to acquire a Valid Texas Class C Operator Driver License by your hire date?

• Yes
• No

* The City of Austin Driver Eligibility Standards require that External New Hires meet the City’s Driver Record Evaluation (DRE) requisite. To be considered for a driving position, applicants cannot have more than three moving violations or a total of six Driver Record Evaluation points within a period of thirty-six (36) months. Do you meet this requirement?

• Yes
• No

* Do you have the ability to routinely lift and handle warehouse materials weighing up to 50 lbs. with or without reasonable accommodations?

• Yes
• No

* This position requires a criminal background check. By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful Criminal Background Investigation (CBI) to be hired.

• I acknowledge and understand this position requires a Criminal Background Investigation (CBI).

* This position is categorized as an Essential Personnel position. Essential Personnel are required to come to work during emergencies and/or bad weather if they are scheduled to work and in some cases when they are not scheduled. Can you work this schedule as required?

• Yes
• No

* Do you have experience with the Maximo maintenance management system?

• Planner level access
• Supervisor level access
• User level access
• None

* Are you currently an employee of the City of Austin?

• Yes
• No

* Describe your experience with inventory management and automated inventory systems such as Maximo.
(Open Ended Question)
* Please describe your process for managing and prioritizing multiple tasks.
(Open Ended Question)
* Do you have experience operating warehouse vehicles, equipment and forklifts in extreme weather conditions?

• Yes
• No

* Describe how your abilities to lead problem solving and troublshooting efforts, along with identifying and implementing process improvements
(Open Ended Question)
* How many years of experience do you have with using a City of Austin procurement card (ProCard) and processing ProCard transactions in WORKS?

• No experience
• 0 - 2 years of experience
• 2 - 4 years of experience
• 4 or more years of experience

* Do you have experience with record keeping, including reviewing vendor invoices for accuracy and completeness

• Yes
• No

* Please describe your experience of acquiring inventory including purchase approvals, managing purchase orders and receiving items into inventory.
(Open Ended Question)
* Describe your ability to establish and maintain good working relationships with city employees and the public.
(Open Ended Question)
* Describe your experience as a lead in an office or field environment.
(Open Ended Question)
* Please describe your oral and written communication skills and briefly provide examples that support your statement.
(Open Ended Question)
* Do you have experience working with computer programs such as Microsoft Office Suite (Outlook, Excel, PowerPoint) and Adobe PDF?

• Yes
• No

Optional & Required Documents

Required Documents Optional Documents

• 

• City of Austin

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