Office Manager

Position Description

Tacoma Water is recruiting for an Office Manager to support the Water Superintendent, Deputy Superintendent, and Senior Leadership Team . As the Office Manager, you will lead Tacoma Water's administrative professionals and work closely with the senior leadership team to make sure we are in line to meet our strategic objectives and division goals, resulting in our mission of delivering clean, reliable water essential to quality of life.

Responsibilities include:

• Receive and screen communications including calls, correspondence, and email requests and aid using independent judgment to determine those that require priority attention; prioritize, channel, and facilitate communications as needed
• Compose, create, and prepare routine correspondence, memoranda, and statistical reports for signatures
• Type, format, edit, and proofread materials containing confidential and/or sensitive information such as proposals, contracts, grievances, appeal hearing notices, disciplinary actions, and personnel actions
• Interface with internal and external contacts to respond to questions, requests, or concerns by staff or the public and assist with Public Disclosure Requests
• Manage complex calendars, activities and events utilizing independent judgment for prioritization and flexibility to accommodate calendars that frequently change
• Track the Tacoma Public Utilities Board and the City Council and Committee Agenda's and documentation requirements, facilitating Tacoma Water documentation as well as preparing Tacoma Water staff for these meetings
• Lead the clerical/administrative staff throughout Tacoma Water, establishing work quality standards, workflow reliability and performance benchmarks for the group
• Prepare contracts and make purchases to support office functions; process invoices, payments and create purchase orders and entries in Ariba for contracts
• Draft and maintain the administration budget with the assistance of the Water Deputy Superintendent; receive, compile budget information, and review for accuracy
• Assist, as needed, with the administration of the Tacoma Water employee appreciation program (TAP)

Qualifications

Minimum Education*
High School Diploma or GED/Associate's Degree

Minimum Experience*
6 years including 2 years of prior advanced journey or lead experience

*Equivalency: 1 year of experience = 1 year of education

Desired Qualifications
Experience providing support to a senior or executive leader

Selection Process & Supplemental Information

City of Tacoma Commitment to Diversity and Inclusion
Tacoma's diversity is its greatest asset. Tacoma embraces its multi-cultural and multi-ethnic character. Communities of color and immigrant communities are fundamental to Tacoma's entrepreneurial spirit, workforce, and long-term success. In Tacoma, equity and empowerment are top priorities, meaning that all Tacoma residents must have equitable opportunities to reach their full potential and share in the benefits of community progress. One of our goals is for the City of Tacoma workforce to reflect the community it serves. We actively work to eliminate racial and other disparities and welcome candidates with diverse backgrounds and/or multicultural skill sets and experiences. Our goal is for Tacoma to be an inclusive and equitable place to live, work, and play.

The City of Tacoma is an Equal Opportunity Employer and values diversity in its workplace. Applicants are considered for positions without regard to race, color, religion, sex, national origin, ancestry, age, marital or veteran status, disability, sexual orientation, gender identity, or any other basis prohibited by federal, state, and local laws.

Apply
Interested individuals should apply online and attach a detailed resume and cover letter that includes job experience, major responsibilities and accomplishments related to this position.

Applications will be reviewed as they are received for interview consideration.

Reference checks will be conducted on final candidates and appointment is subject to passing a background check.

Communication from the City of Tacoma:
We primarily communicate via e-mail during the application process. E-mails from cityoftacoma.org and/or governmentjobs.com must be placed on your safe domain list to ensure that you receive notifications in a timely manner. As a precaution, you may also want to check your junk e-mail folders.

If you have any additional questions regarding this position, please contact the Human Resources Department at 253.591.5400 before 4pm on the closing date of this posting.

The City of Tacoma provides excellent medical, dental and vision plans for the whole family; paid holidays and paid leave; participation in the Tacoma Employees' Retirement System (alternate plan for Police/Fire); continuing education and advancement opportunities and a growing variety of City-sponsored health and wellness opportunities and incentives.

Medical Coverage: For eligible employees and their families, including domestic partners and dependent children age26 or younger.

Dental Coverage: For eligible employees and their families, including domestic partners and dependent children age26 or younger.

Vision Coverage: For eligible employees and their eligible dependents.

Paid Leave: City employees are entitled to received paid holidays, sick/vacation leave or personal time off (PTO), depending upon union affiliation and appointment type.

Insurance Plans: Employees are covered by a long-term disability plan. Short-term and expanded long-term disability insurance plans are also available to employees. The State Industrial Insurance Act also covers employees.

Deferred Compensation: Income can be set aside on a pretax basis and invested for supplementation of normal retirement income.

Retirement: All employees of the City, except members of the Police and Fire services, Tacoma Rail and certain project employees, are included in the Tacoma Employees' Retirement System. Information on the Tacoma Employees' Retirement System can be found at www.cityoftacoma.org or by calling (253) 502-8200.

Other Employment Information

Direct Deposit: Employees are paid on a bi-weekly schedule by direct deposit.

Salary Increases: Based on satisfactory job performance, the City provides for a regular progression of salary increases for most classifications according to the salary schedule.

Union Affiliation: Many job classifications are covered by union security provisions which require union membership, dues, or payment of equivalent service fees.

Note: The provisions of this job announcement do not constitute an expressed or implied contract. Any provision contained herein may be modified and/or revoked without notice.

Closing Date/Time: 12/23/2024 5:00 PM Pacific

• 

• City of Tacoma

• 253-591-5400

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