Deputy Clerk I

Definition

This is a full-time opportunity with many benefits! As a Missoula County employee, you will be part of a team that is committed to positively impacting the community. The entry rate of pay for this position is $20.3203 per hour.

The Clerk of District Courts Office is seeking a DEPUTY CLERK I to join their team. This position performs a wide variety of complex administrative duties as a Deputy of the Clerk of District Court to process and maintain the records of the Montana Fourth Judicial District Court.

Details: We are accepting completed application submissions until 5:00 p.m. Friday, January 3, 2025. It is in your best interest to apply by this date.
To Apply:

• Please complete all sections of the online application, even if a resume is submitted.
• Please include with a complete application the following attachments: A letter of interest, a resume, and the results of a Montana Job Service General E-Skills typing test. Please call Laurie Dunagan, or Marilyn Smith at 406-728-7060 and they will e-mail you the link to the test.
• Please attach a printed version of your test results that show your wpm (words per minute) score.
• Typing tests from other agencies/companies will not be accepted. Links to typing test results will not be accepted.
• Incomplete applications will be disqualified.
• Complete job description available upon request to the Department of Human Resources.

Representative Examples of Work

Provides exceptional customer service to the public, county personnel, judicial staff, attorneys, and other agencies via phone, email, or in person. Receives and reviews case files and pleadings for sufficiency and compliance with Montana Uniform District Court Rules, Montana Rules of Civil Procedure, Montana Supreme Court's Temporary Electronic Filing Rules and local court rules. Applies legal protocol and technical expertise to determine the appropriate case type, subtype, and filing fee for all new cases. Determines additional filing requirements, generates, and issues appropriate orders. Uses strict case management guidelines to determine necessary judicial action on incoming pleadings. Ensures proper and efficient service of all court orders, judgments, and other correspondence to parties and attorneys. Determines the applicability of sentence review statutes and prepares documents for incarcerated inmates. Coordinates the timely review of emergent requests for protection orders and warrants with Judges. Ensures timely delivery to the Sheriff's Department of all signed protection orders and warrants for enforcement. Performs duties related to jury selection in strict compliance with state law. Executes computerized selection of possible jurors, prepares and mails juror summonses, tracks juror responses, and arranges service of summons as needed. Coordinates excusal requests with judicial staff. Assists with juror check-in. Updates and maintains juror records and compiles jury related statistics. Receives, documents, and receipts payments for court fees, fines, bail, and penalties. Creates trust accounts pursuant to court orders. Provides information on account balances as requested. Reviews and verifies accuracy of marriage license applications in accordance with Montana law. Issues and records marriage licenses and declarations of marriage. Gathers vital statistical information for submission to State agencies including marriage licenses, divorce, and annulment statistics, and certificates of adoption. Assist with a high volumes of telephone calls, public inquires, electronic, and mail correspondence with extreme proficiency and attention to detail. Responds to inquiries from the public, attorneys, and other agencies by researching records and historical registers. Routinely produces professional correspondence with judges, attorneys, county departments, and government agencies. Ensures the confidentiality of sealed records and proceedings. Administers oaths and performs notarial acts.

Minimum Qualifications

• High school graduation or GED.
• Documentation of training in legal terminology and documents, or certification as a legal secretary or paralegal is preferred.
• One year of customer service required.

Physical/Environmental Demands

Employee commonly remains in an office or courtroom setting, usually sitting at a computer terminal. Involves occasional travel to remote hearing sites, (ex: Providence Center). Requires occasional work after regular business hours, on holidays or on weekends. Involves exposure to incarcerated individuals and may involve exposure to angry or hostile behavior. Requires the ability to climb step ladders. Requires the strength to lift books and boxes of files (20#).

Located halfway between Yellowstone and Glacier National Parks and home to the University of Montana, Missoula is an academic center situated in an outdoor enthusiast’s paradise. Depending on the season, you can hike, ski, fish, float rivers, ride mountain bikes, or just sit back and marvel at the surrounding scenery. Join us in scenic, sophisticated, and service-oriented Missoula!

Missoula County covers over 2,618 square miles of mountain lands varying in topography and climate from temperate river valleys to snow-capped peaks. Five large valleys and two major rivers wind through this mountainous region.

Missoula County is large and diverse, featuring everything from the spectacular scenery of Clark Fork River running through town to lush ranches and a growing economy of small business. Skiers, outdoor enthusiasts, wildlife watchers, mothers and fathers, business owners, vacationers, fisherman, retirees, students, and many others have grown to love Missoula County's boundless opportunities.

This summary outlines the benefit programs; actual benefits may vary depending on bargaining unit and employment status.

Missoula County will reward your contributions to our community with competitive compensation and generous benefits, including but not limited to:

Excellent Medical Health Benefits– Group health benefits, including dental and vision coverage, are available to eligible County employees. The medical health benefits premium is covered for full-time employees. The County contribution is pro-rated on hours paid for part-time employees. The employee pays the premium portion for dependent coverage. Family health benefits coverage is $258.00 per pay period.

Medical deductible is $500 for an individual and $1,000 for a family.

Flexible Benefits Plan– Pre-tax out-of-pocket medical expenses and day care expenses.

Voluntary Life Insurance Coverage, Long and Short-Term Disability, Critical and Accident Insuranceare offered through Mutual ofOmaha.

Public Employees Retirement System– Montana public employees of the state, university system, local governments and certain employees of school districts are covered by the Public Employees Retirement System (PERS). New members to the PERS have an opportunity to choose between two retirement plan options: the Defined Benefit Plan or the Defined Contribution Plan.

Sheriffs' Retirement System (SRS)– A public pension plan for all Montana Sheriffs hired after July 1, 1974 and Detention Officers hired after July 1, 2005.

Public Service Loan Forgiveness- Working for Missoula County may qualify you to receive student loan forgiveness. Look here to learn more and understand whether you may be eligible.

Supplemental Retirement Benefitsare offered through Valic or Nationwide.

Sick Leave– Full-time employees accrue 7.38hours per month and are eligible to use sick leave once you have been an employee for 90 days.The accrual is pro-rated for part-time employees.

Vacation Leave– Full-time employees accrue 9.24 hours per month and are eligible to use leave after continuous employment for a period of 6 full months. The accrual is pro-rated for part-time employees.

Holidays– The County observes eleven legal holidays in even numbered years and ten legal holidays in odd numbered years.

Paid Parental Leave (PPL)-In recognition of the importance of bonding and care of a newborn child or a child placed for adoption, Missoula County 6 continuous weeks of PPL to eligible full-time employees that have been with the county for 180 days. The hours are pro-rated for part-time employees.

Tuition Assistance- Because we value the professional and personal development of our employees, Missoula County is proud to offer reimbursement of certain education expenses.

Closing Date/Time: 1/3/2025 5:00 PM Mountain

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• Missoula County

• 406-258-3293

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