Payroll Specialist III

The Position

OPEN/PROMOTIONAL EXAMINATION - SIX MONTH PROBATION PERIOD

This lead-worker classification performs the most highly complex and independent payroll support duties utilizing a major payroll software system.

Essential functions of the job include, but are not limited to, the following:

Ensures Department services are provided with exceptional customer service and the highest level of ethical standards.

Prepares and processes payroll and other financial documents. Reviews, calculates and processes payroll changes and adjustments. Reviews and reconciles payroll records.

Performs data entry and maintains payroll records related to employee changes, deduction set up, direct deposits, leave banks, tax adjustments, etc.

Provides effective customer service and communication to all employees on Payroll related matters in a timely and professional manner.

Coordinates timekeeping activities and maintains payroll records.

Ensures all payroll and benefit duties are performed in a timely and accurate manner and are executed in accordance with all Federal, State Wage and Hour laws, tax regulations, and City policies and MOU guidelines.

Ensures timely and accurate close of payroll and confirmation process.

Reviews and maintains updated procedures. Assists and coordinates the workflow and procedures between Payroll and City departments.

Verifies data entry to ensure correct calculation of payroll transactions and troubleshoots discrepancies.

Prepares direct deposit information for transmittal to the bank before established deadlines.

Calculates and prepares final checks for employees separating from the City. Validates payroll adjustments based on changes in deductions and calculates amounts for wage assignments and child support.

Generates payroll and financial reports using queries and other report writing tools.

Responds to requests for employment and income verification.

Maintains traditional and automated filing systems by sorting, filing, shelving or storing materials, and checks accuracy and completeness of information being filed.

Sorts incoming mail or packages into categories requiring a variety of handling, routing or filing procedures.

Prepares materials for mailing.

Balances and prepares Payroll Tax Returns. Processes Payroll Tax Deposits.

Prepares accounting journal entries.

Researches, reviews, reconciles, and maintains all payroll related items.

Calculates and processes taxable benefits.

Compiles monthly payroll reports for month-end entries.

Provides timely payroll entries for General Ledger processing.

Maintains position control data and processes Human Resource requisitions and related transaction forms.

Performs advanced analysis and trouble shooting of payroll system processes.

Recommends process improvements.

May train staff and provide input to supervisor on staff performance.

Oversees the activities of the Payroll Section in the absence of the Payroll Supervisor.

May drive on City business.

Assumes responsibility for ensuring the duties of the position are performed in a safe, efficient manner.

Performs other related duties as assigned or as the situation requires.

Minimum Requirements

Experience

Three years of progressively responsible and complex payroll experience working in a payroll unit or section. Previous lead-worker experience is highly desirable.

Education

An Associate’s Degree in Accounting or a related field is required. A Bachelor’s Degree in Accounting or a related field is highly desirable.

License(s)/Certification(s)

Valid Class C California driver's license.

Certified Payroll Professional (CPP) certification is highly desirable.

Knowledge, Skills & Abilities

Knowledge of:

Federal and State tax regulations/withholding laws.

Basic mathematical operations such as addition, subtraction, multiplication and division.

Payroll concepts, including standard timecard calculations.

Standard payroll reporting processes and procedures.

City and departmental policies and procedures.

CalPERS reporting rules and procedures.

English grammar usage, spelling, punctuation, and business vocabulary.

Enterprise Resource Planning (ERP) systems.

Understand and apply payroll/personnel policies and procedures, salary and benefit resolutions, and Memoranda of Understanding (MOU’s).

Develop procedures for processing payroll tasks.

Perform statistical analysis and make complex mathematical calculations and reconciliations.

Analyze tax laws related to payroll and deferred compensation.

Work independently with minimal supervision.

Provide clear work instruction and lead the work of others.

Provide input to supervisor regarding employees’ job performance.

Knowledge of and skill in:

Exceptional customer service practices.

Skill in:

The use ofMicrosoft Word, Excel, and Outlook.

The operation of a 10-key calculator.

Making independent judgments and decisions based on standard policy or procedure.

Ability to:

Provide exceptional customer service to all employees and vendors.

Interpret and explain laws, rules, regulations, and MOU’s.

Detect fiscal recording errors quickly and efficiently.

Analyze and reconcile payroll records.

Address and resolve employees’ concerns in a professional and discretionary manner.

Handle heavy workload, prioritize work and meet deadlines.

Enter and retrieve data utilizing the City’s Enterprise Resource Planning (ERP) systems and formulate reports utilizing spreadsheet software.

Work independently and in a team environment with minimal supervision to accomplish the goals and tasks of the Payroll Section.

Foster a teamwork environment.

Establish smooth working relationships and resolve interpersonal conflicts.

Handle confidential information with discretion.

Maintain a filing system.

Maintain accuracy while performing routine repetitive tasks.

Read, write, communicate effectively and comprehend directions in English.

Maintain, direct, improve, and analyze payroll processing and procedures.

Model and practice the highest standards of ethical conduct.

Other Characteristics

Willingness to:

Work overtime as requested or required.

Assume responsibility for maintaining a safe working environment.

Promotional Eligibility Any City of Glendale employee who meets the minimum qualifications for this position, has completed probation or six months of City employment, and is occupying a permanent full-time classification. Hourly City employees may be considered, provided that they furnish proof of continuous employment immediately preceding the final filing date, which would equal a minimum of six months of full-time service or 1040 part-time hours. (Civil Service Rule VIII 4-E).

Note
An equivalent combination of experience, education and/or training may be considered as a substitute for the listed minimum requirements.

Exceptional Customer Service Policy
The City of Glendale values quality customer service and takes pride in the exceptional service provided by every employee. As a part of the Glendale team, we are dedicated to delivering courteous, considerate, and personalized attention to our diverse community and to one another.
Please click on the link to read the Exceptional Customer Service Policy .

Selection Process

EVALUATION OF APPLICATION: All applications, resumes and submitted reference materials will be reviewed and evaluated and only the best-qualified candidates based on applicable experience will be invited to the selection process.

ORAL INTERVIEW: (Weight: 100%) To evaluate the applicant's experience, education, and general background for the position.

Candidates must pass the exam with a minimum score of 70.00% in order to be placed on the eligible list.

TIME AND PLACE OF THE EXAMINATION WILL BE ANNOUNCED. Evaluations will be based on the candidate's education and experience relevant to the position. Examinations will assess evaluate the candidate's education, experience, knowledge and skills related to the job. The City of Glendale reserves the right to modify the examination components or their weighting. If changes are necessary, candidates will be informed of the specific examination components and their weight before the examination is administered. The selected candidate will undergo a background check, including Livescan fingerprinting. The City of Glendale complies with state and federal obligations to provide reasonable accommodations for applicants and employees with disabilities. Applicants with special needs are encouraged to inform the Human Resources Department at least five days before the first examination to ensure reasonable accommodations can be arranged. The provisions of this bulletin do not constitute an express or implied contract.

The City of Glendale offers a comprehensive benefit package including vacation, holiday, and sick leave as well as medical, dental, vision, and long-term disability insurance.

The above listed benefits apply to full-time, salaried positions only.

Closing Date/Time: 12/20/2024 11:59 PM Pacific

• 

• City of Glendale

• 818-548-2152

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