Recreation Coordinator - Special Events

Summary/Class Characteristics

Recreation Coordinator - Special Events

The Petaluma Parks and Recreation Department is seeking an experienced and enthusiastic special events professional to join our dedicated team in the role of Recreation Coordinator - Special Events. The ideal candidate is passionate about planning and organizing special events and strengthening community partnerships through innovative and inclusive programming. This position will focus on engaging new and existing special events at the Petaluma Fairgrounds as part of the broader Parks and Recreation suite of programs and events. This includes management of event contracts, permit management, facility oversight related to events, and calendaring.

SALARY AND BENEFITS PACKAGE

• SALARY RANGE : $61,193.60 - $74,318.40 annually (+ 3% COLA in July 2025)
• FOR YOUR HEALTH AND WELL BEING:
  • MEDICAL INSURANCE: Choice of a variety of CalPERS Health Plans. City pays ~95% of the Bay Area Kaiser premium for employee & eligible dependents; or alternative option to receive Medical Cash Back (if you have medical coverage elsewhere). Please see the 2025 Health Plan Contribution Memo
  • DENTAL & VISION INSURANCE: Coverage for employees & eligible family members, paid for by the City.
  • LIFE INSURANCE: 1.5x annual compensation up to maximum of $200,000. Option to purchase additional insurance. Long-Term Disability up to 60% of your current monthly salary after eligibility requirements are met and subject to maximum amounts.
  • EMPLOYEE ASSISTANCE PROGRAM: Support and benefits, for you and eligible family members, paid for by the City.
  • WELLNESS BENEFIT: $500 annual allowance (is subject to the annual budget approval process and may change in the future.)
• FOR YOUR FINANCIAL FUTURE:
  • CALPERS RETIREMENT PACKAGE
    • 2% at 60 for classic CalPERS members
    • 2% at 62 for PEPRA CalPERS members
  • DEFERRED COMPENSATION PLAN: Voluntary participation in your choice of three plans.
• FOR YOUR WORK / LIFE BALANCE (annual amounts):
  • Vacation: 80 Hours, increasing with years of service, up to 5 years service credit towards vacation accrual rate for prior qualifying employment.
  • Sick Leave: 96 hours
  • Holidays: 12 fixed and 1 floating
• Other Exceptional Benefits:
  • Paid Parental Leave - up to 8 weeks of paid time for qualifying family bonding
  • Public Service Loan Forgiveness Program Employer

For more information regarding the benefits associated with this position, visit our website and look at the Memorandum of Understanding and Employee Benefits .

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A City that Works for Everyone

Our City has an enormous amount of civic pride which celebrates multiple approaches and points of view. When we say we are a City that Works for Everyone we mean everyone. To do that well, we’re creating a workforce that is inclusive and listens to the multitude of voices and views of our employees. Diversity is an integral part of our organizational identity. Inclusion is the way we treat and perceive our differences. Equity is treating all our employees fairly and acknowledging that everyone has value. This drives our innovation, motivation and connects us even closer to our community.

Summary

Plan, organize, and supervise City recreation programs and services; plan, organize, and implement specialized recreation social/cultural, special events, social services, and sports/athletics programs.

Class Characteristics

General direction is provided by a higher-level supervisor or manager; responsibilities may include direct or indirect supervision of lower level professional, technical, and clerical personnel.

This is a professional/supervisory class, responsible for coordinating and supervising a variety of assigned departmental programs involving youth, teens, and adults; positions may be assigned to social/cultural or sports/athletic program areas. This class is distinguished from Recreation Supervisor in that the latter has responsibility for planning and directing all City recreation and related programs, activity, and facility use.

Duties

Plan, organize, schedule, coordinate, and direct assigned City recreation programs and/or recreation facilities and staff; assist in the development and implementation of goals, objectives, policies, procedures, and work standards in areas of responsibility; participate in interviewing, hiring, and supervising contract employees and part-time recreation staff; provide for staff training and professional develop ment.

Make recommendations regarding matters of general policy and budget; prepare detailed budget requests for the staff, equipment, and materials for projected activities; provide technical assistance to staff; inspect and evaluate work being performed; identify problem areas and direct remedial actions to be taken; direct the selection, supervision, and work evaluation of assigned staff.

Prepare and maintain statistical and other records and reports related to departmental programs and projects; respond to inquiries and complaints related to departmental programs and activities.

Create marketing and promotional materials such as flyers, posters, banners, and newsletters; update and oversee social media platforms with information on the City’s recreation program and events.

Par ticipate in long-term planning to assess future recreation needs; research new operational techniques, methods, and equipment; make recommendations for purchase or implementation.

Coordinate recreation, including but not limited to special event programs and activities with those of other City departments and outside agencies.

Work with community groups in the planning and implementation of department programs; promote City recreation and/or special event programs and rentals in the community; seek sponsorships for major special events.

Monitor contract agreements with service providers.

Perform related duties as assigned, included, but are not limited to serving as a first point of contact for Special Event inquiries; planning, organizing, facilitating, promoting and coordinating City Special Events and programs.

Fairgrounds Special Event Permit Oversight: Manage the special event permitting process for the Fairgrounds, including but not limited to ensuring compliance with regulations and risk management protocols, coordinating with vendors and partners, reviewing facility rental contracts, and supporting overall event coordination.

Qualifications

Knowledge of:

Theories, principles, methods, materials, and equipment used in municipal recreation.

Basic fundamentals of contract management and best practices as related to community outreach and programming.

City recreation facilities and parks, including their basic features and amenities.

Principles and practices of recreation program supervision pertaining to area of assignment.

Basic budgetary principles and practices.

Basic supervisory principles and practices.

Safety practices and procedures relating to the work.

Computer applications related to the work.

Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.

Education and Experience

Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be:

Education:

A Bachelor's degree from an accredited college or university with major course work in recreation, physical education, or a related field.

Experience:

Recreation program leadership may be substituted for the education on a year for year basis to a maximum of two years.

Physical Demands and Working Environment

While performing the duties of this job, the employee is regularly required to sit, stand, walk, use hands to finger, handle, or feel, and talk or hear. The employee frequently is required to reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and taste or smell. The employee must frequently lift and/or move weight up to 30 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. While performing the duties of this job, the employee is frequently exposed to outside weather conditions. The employee is occasionally exposed to fumes or airborne particles. The employee occasionally works with use of vehicle. The noise level in the work environment is usually moderate.

The City of Petaluma offers a wide range of benefits. For details, please find the information here https://cityofpetaluma.org/employee-handouts-and-benefits/

Closing Date/Time: 1/19/2025 11:59 PM Pacific

• 

• City of Petaluma

• 707-778-4534

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