Deputy Purchasing Agent

Introduction

This recruitment is being conducted to fill 1 temporary/part-time position within the Purchasing & Support Services department. Resumes will not be accepted in lieu of a completed application.

Pre-Employment Drug Screening and Background : Potential new hires into this classification are required to successfully pass a pre-employment drug screen and a background investigation as a condition of employment. Final appointment cannot be made unless the eligible has passed the drug screen and successfully completed the background process. The County pays for the initial drug screen.

TYPICAL DUTIES

• Receives, reviews and analyzes requisitions from County departments for the purchase of supplies, materials, equipment and services; confers with department customers regarding their procurement needs and whether the items specified are best suited to meet those needs; determines the most appropriate and economical procurement method for the purchase of items and/or services.
• Prepares purchase orders to selected vendors; checks purchase orders for accuracy and compliance with specifications when completed; confers with department representative on possible alternate items; approves and signs purchase orders.
• Prepares drafts of requests for bid, requests for proposals, and other types of bid invitations, and coordinates all related activities with the requesting department; coordinates the solicitation of bids/proposals; conducts pre-bid, proposal, and other technical support meetings; participates on evaluation panels for selection of contractors; consults as needed with the County Purchasing Agent, County Counsel, department heads, members of the Board of Supervisors, and others regarding the more complex or sensitive purchases.
• Analyzes bids and proposals and ensures compliance with standards and requirements; writes contracts and other purchasing documents; obtains required support documents and submits for approval.
• Confers with representatives of manufacturing and commercial firms regarding suitability, availability and prices of commodities; negotiates cost, scope and purchasing standards; provides technical support and advice to contractors regarding San Joaquin County purchasing procedures.
• Conducts surveys; compiles statistics on annual consumption of certain products; prepares reports; maintains files and records.
• Researches, analyzes, interprets and explains federal, state and local laws, regulations and policies and their impact on assigned functions; recommends process adjustments to management when needed.
• Assists in the development and establishment of office procedures and forms.
• Provides training to departmental employees regarding the purchasing process; may assist in training less experienced workers in the Purchasing department; may supervise clerical or technical purchasing support staff; may act for a superior in his/her absence.

MINIMUM QUALIFICATIONS

EITHER PATTERN I

Experience: Two years of experience as a Purchasing Assistant in San Joaquin County service.

OR PATTERN II

Education: Graduation from an accredited college or university with a bachelor’s degree in public or business administration, political science, economics, or a related field.

Experience: Two years of experience in the volume purchasing of a wide variety of commodities and services, including the preparation of specifications and bid invitations, and the analysis of bids.

Substitutions: 1) Possession of a valid certificate as a Certified Purchasing Manager (CPM) issued by the Institute of Supply Management, or a Certified Professional Public Buyer (CPPB) or Certified Public Procurement Officer (CPPO) issued by the Universal Public Procurement Certification Council (UPPCC), may be substituted for the above-required education; OR 2) additional qualifying experience may be substituted for the above-required education on a year-for-year basis.

KNOWLEDGE

The principles, practices, and techniques used in the volume purchasing of a wide variety of commodities; the various grades and qualities of commodities commonly purchased, their source of supply, and price trends; methods employed in the preparation of specifications, analysis of bids, and related purchasing research; accounting; business law; excise and sales tax laws as they apply to the purchasing of commodities; business office practices and procedures.

ABILITY

Apply the principles, practices, and techniques of purchasing to the procurement of a wide variety of commodities commonly used in governmental jurisdictions; do purchasing analysis and effective working relations with others; supervise the work of others; express oneself, clearly and concisely, both orally and in writing.

Equal Opportunity Employer

San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age, ancestry, color, creed, marital status, medical condition, national origin, physical or mental disability, political affiliation or belief, pregnancy, race, religion, sex, or sexual orientation. For more information go to Equal Employment Opportunity Division (sjgov.org).

Accommodations for those covered by the Americans with Disabilities Act (ADA):

San Joaquin County complies with the Americans with Disabilities Act and, upon request, will consider reasonable accommodations to enable individuals with disabilities to perform essential job functions.

BENEFITS

Part-Time Employee Benefits: Part-time employees who meet the appropriate eligibility criteria may receive health insurance benefits and step increases.

HOW TO APPLY

Apply Online:

www.sjgov.org/department/hr

By mail or in person:

San Joaquin County Human Resources

44 N. San Joaquin Street Suite 330

Stockton, CA 95202

Office hours:
Monday - Friday 8:00 am to 5:00 pm; excluding holidays.

Phone: (209) 468-3370

Job Line:

For current employment opportunities please call our 24-hour job line at (209) 468-3377.

When a final filing date is indicated, applications must be filed with the Human Resources Division before 5:00 p.m. or postmarked by the final filing date. Resumes will not be accepted in lieu of an application. Applications sent through county inter-office mail, which are not received by the final filing date, will not be accepted. (The County assumes no responsibility for mailed applications which are not received by the Human Resources Division).

San Joaquin County Substance Abuse Policy: San Joaquin County has adopted a Substance Abuse Policy in compliance with the Federal Drug Free Workplace Act of 1988. This policy is enforced by all San Joaquin County Departments and applies to all San Joaquin County employees.

Equal Opportunity Employer : San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age, ancestry, color, creed, marital status, medical condition, national origin, physical or mental disability, political affiliation or belief, pregnancy, race, religion, sex, or sexual orientation. For more information go to www.sjgov.org/department/hr/eeo .


Click on a link below to apply for this position:
Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here. View and print the official application form as an Acrobat pdf file. A San Joaquin County application form is required for this recruitment. You may print this Acrobat PDF document and then fill it in. Contact us via conventional means. You may contact us by phone at (209) 468-3370, or by email, or apply for a job in person at the San Joaquin County Human Resources Division.

Closing Date/Time: 1/8/2025 11:59:00 PM

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• San Joaquin County

• 209-953-7325

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