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Job Description
Job Summary
The purpose of this position is to perform clerical work at an advanced accounting level for the City in various departments. Tasks may include any of the following duties, or other duties as related: entering information into Lawson system, payroll or timekeeping functions, processing and tracking payments, invoices or procurement items; inventory control; maintaining employee files or handling employee expense reports. Other duties include assisting with budget administration support; assisting employees and vendors as necessary; acting as front desk relief; and interacting with other City employees and citizens.
Essential Job Functions- Enters information into Procurement/Lawson systems by entering invoices/purchase orders for payment; making copies of signed documents; sending documents to accounts payable; posting balance; verifying, reconciling, and correcting financial and accounting records; entering payroll information from time sheets ever other week into Lawson; and train new employees on the Lawson system if needed within the department.
- Oversee employee files by maintaining database; completing all ESR, hiring, status changes, and merits; completing vacancy requisitions; tracking vacancies; routing accident and incident reports accordingly; and sending evaluation to supervisors for completion.
- Running and reconciling reports; maintaining spreadsheets.
- Processes employee expense reports by checking all expense reports both estimated and actual for accuracy; maintaining a spreadsheet; ensuring the spreadsheet is turned in and reconciled; and answering any questions employees have concerning expense reports.
- Processes invoices and requisitions by assigning purchase order number; preparing invoices for payment; establishing requisition for services into Lawson; and making the process for payment to vendors, suppliers, and contractors.
- Completes administrative duties by assisting with budget administration support; preparing correspondence to employees and vendors; preparing a variety of reports for managers; maintaining control files and or records management functions to comply with state retention schedules and/or other incidental office records; possibly work with inventory control for certain departments; entering data into the computer; acting as front desk relief; maintaining appointment schedules for Manager(s); and arranging for designated staff travel, meetings, and conferences.
- Performs departmental specific, project assignment or special duties as related to that department/division, setting computer parameters for various jobs, and solving problems on complex vendor issues.
- All other duties as assigned by a supervisor/manager within your department/division.
- Regular and consistent attendance and punctuality for the assigned work hours is essential.
Minimum Qualifications- Education: High school diploma or GED.
- Experience: 4 years of related experience.
- Licenses: Valid Driver's License required.
The City offers a full range of benefits for full time employees, including, but not limited to the plans as defined in the Benefits Guide. Summary of Benefits
Closing Date/Time: 1/17/2025 5:00 PM Central -
Special Instructions
1/17/2025 5:00 PM Central -
ABOUT THE COMPANY
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City of Grand Prairie
Show moreWelcome to the City of Grand Prairie! We Live Life Grand here – about 200,640 residents call Grand Prairie home, and we’re still growing. Grand Prairie is the 16th largest city in Texas and the 125th largest city in the United States, but we still have small town values. We are rated the #1 Best Place to Retire in the U.S., 2nd Happiest City in Texas, 5th Best City for First-Time Home Buyers in Texas, 7th Safest Large City in Texas, and in the Top 50 U.S. Best Place to
Raise a Family!We have attractions that draw almost 10 million visitors a year to:
- Epic Waters Indoor Water Park showcasing 80,000 square feet of year-round water fun referred to as a “cruise ship on land”
- The Summit Active Adult Center with state-of-the-art fitness training, indoor infinity edge pool with lap lanes and exercise vortex, theater, game room, sauna
- PlayGrand Adventures (10-acre, all-accessible playground) is an exciting opportunity to provide a safe and fun playground experience for all ages and abilities (open late 2019)
- Firehouse Gastro Park restaurant downtown (conversion of historic Firehouse #1)
- Lone Star Park Thoroughbred Horse Race Track
- The Theatre at Grand Prairie concert venue
- Historic Uptown Theater in downtown
- IKEA, Living Spaces and the Premium Outlet Mall
- Traders Village
- Lake Joe Pool
- Ripley’s Believe It Or Not! And Palace of Wax
- Epic Central Park, a 172-acre park with five lakes, a Grand Lawn amphitheater, trails and a water and light show
- Chicken N’ Pickle
- Bolder Adventure Park
- The Epic Arts, Fitness and Entertainment Center with $1 million in cardio and strength training equipment, indoor walking/jogging track, group fitness and more
Grand Prairie recently welcomed more than 50 new restaurants and retail stores along SH 161, and development continues at a brisk pace. The city offers a vibrant lifestyle, with the best parks in the nation, more amenities than most, affordable to affluent housing and friendly neighbors.
City employees work hard to ensure Grand Prairie is known as an organization that creates Raving Fans by delivering world-class service. Our employee family and elected officials constantly live our values, aggressively move toward our vision and are always looking for ways to make the business of running a city even better.The hard work, positive input and optimism of all our city employees all play a key role in our success. We look forward to you joining our
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