TPWD MISSION

To manage and conserve the natural and cultural resources of Texas and to provide hunting, fishing and outdoor recreation opportunities for the use and enjoyment of present and future generations.

PLEASE NOTE:

All applications must contain complete job histories, which includes job title, dates of employment (month/year) and hours worked per week, name of employer, supervisor's name and phone number and a description of duties performed.

Job history and volunteer experience should be listed in the work history section of the application to receive credit towards meeting the minimum requirements. Part-time experience credit is prorated based on the duration and hours worked per week. Please indicate hours worked for part-time/temporary/seasonal experience. If this information is not submitted, your application will be considered incomplete.

Applications with "See attached" or "See resume" will not be accepted in lieu of a completed application. Omission of data can be the basis for disqualification; you may state 'unknown' for any incomplete fields. If education is used to meet the minimum requirements of the job posting, a copy of a college transcript(s) issued from the registrar must be provided if you are selected for an interview.

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APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS: Work In Texas (WIT) applicants must complete the supplemental questions to be considered for the posting. To complete the supplemental questions, go to CAPPS Recruit to register or login. CAPPS Recruit, https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en

MILITARY OCCUPATIONAL SPECIALTY CODES:

Job Classification

Service

Military Specialty

Executive Assistant I-IV

Army

15P, 42A, 56M, 68G, 420A

Executive Assistant I-IV

Navy

AZ, LS, LSS, MC, PS, RP, SN, YN, YNS, 741X

Executive Assistant I-IV

Coast Guard

YN, PERS

Executive Assistant I-IV

Marine Corps

0100, 0111, 3372, 3381, 0170, 4430

Executive Assistant I-IV

Air Force

3F5X1, 8A200, 8A300

*More information on military occupational specialty codes can be found below:

https://www.onetonline.org/crosswalk/MOC/ https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MilitaryCrosswalkGuide.pdf

MILITARY EMPLOYMENT PREFERENCE: If you choose to claim military employment preference as outlined by the State of Texas, you must attach the required documentation referenced below at the time your application is submitted . If you have questions regarding this requirement, please visit our Military Employment Reference page at https://tpwd.texas.gov/jobs/veterans/

Required forms that will need to be attached with application for Military Employment Preference:

1. Veteran- DD214 showing honorable discharge.

2. Surviving spouse of a veteran who has not remarried- Marriage Certificate and DD Form 1300 or appropriate documentation.

3. Orphan of a veteran killed while on active duty- Birth Certificate and DD Form 1300 or appropriate documentation.

4. Spouse of a member of the US Armed Forces/Texas National Guard serving on Active Duty- Marriage Certificate and copy of spouses active duty military orders.

5. Spouse of a veteran with disability and is the primary income for household- Marriage Certificate, Veterans DD214, and VA Benefits Summary Letter showing disability rating.

Documentation must be attached to the application before military preference can be granted.

BENEFITS:

Texas Parks and Wildlife offers a variety of benefits for employees such as generous paid time off, group insurance, retirement and pension, and frequent training and staff development opportunities. Other benefits include longevity pay, merit pay, deferred compensation, flexible benefit plans, 401K/457 retirement plans, direct deposit, telework, staggered work hours, Employee Assistance Program and a Return-to-Work Program. For new employees or rehires, health insurance is available the 1st of the following month after a 60-day waiting period. Click HERE to view our Benefits page.

HIRING CONTACT: Allison Winney, (512) 389-8010

PHYSICAL WORK ADDRESS: Austin Headquarters, 4200 Smith School Road, Austin TX 78744

GENERAL DESCRIPTION

Under the direction of the Chief of Staff for the Executive Office, this position is responsible for providing advanced (senior-level) professional assistance work, overseeing highly complex administrative operations, and performing duties to support the Executive Office (EO). Ability to meet strict deadlines when coordinating, assembling, preparing, and reviewing materials for the Texas Parks and Wildlife Commission meetings. Should be familiar with and/or use Adobe (suite and Pro) and Microsoft suite (TEAMS, OneDrive, SharePoint, etc.) when developing Commission agendas and books. This position will also receive guidance from the Executive Office's Executive Assistants regarding daily tasks necessary to support operational needs of the Executive Office.

Primarily responsible for coordinating, assembling, preparing and reviewing materials for the Texas Parks and Wildlife Commission meetings within strict deadlines and with a high-level attention to detail for accuracy. Should be familiar with utilizing SharePoint and OneDrive to coordinate document preparation with multiple divisions and individuals.

Duties include serving as a point of contact for the EO for coordinating activities and projects with other agencies and TPWD divisions. Coordinates travel arrangements for the Executive Office, prepares travel vouchers, and submits for processing. Assists division directors and their executive assistants with various projects and activities coordinated out of the EO. Reviews and edits of agency correspondence, reports, and multitasks on a daily basis. May represent the EO or TPWD at meetings or functions. Assists with Advisory Committee updates with membership lists, letters, and meetings. Maintains professional working relationships with agency staff and individuals served by TPWD.

Support includes logging mail and correspondence into the agency's tracking system, reviewing and editing agency correspondence and reports, assisting with records retention, coordinating and/or assisting with the purchase of office supplies, processing receipts of deliveries in the CAPPS Financial system, and knowledge of and familiarity with TEAMS, SharePoint and OneDrive, etc., for coordination of cross-divisional input to Agency information and data. Capability to multitask on a daily basis and perform additional duties as assigned.

Must be very detail-oriented; enjoy working in a dynamic, fast-paced environment; and be able to adapt as circumstances required. In addition, the ability to exercise good judgment in all situations is required. Must be able to work under pressure, with frequent interruptions, to perform a variety of activities, while maintaining strict confidentiality in all matters.

The Executive Assistant represents the EO in an exemplary manner with a customer service-oriented attitude, while providing highly advanced executive support. Strong verbal and written communication skills are required for answering a high volume of incoming calls through a multi-line phone system and routinely processing confidential and sensitive information. Interacts with and provides information to the Texas Parks and Wildlife Department (TPWD) staff, general public, state and federal agencies, as well as legislative and congressional offices.

Must maintain professional working relationships with Agency staff and individuals served by TPWD, as well as represent the EO or TPWD at meetings or functions.

Works under limited supervision, with considerable latitude for the use of initiative and independent judgment. Performs additional duties as assigned. Complies with all Agency, Division and Branch rules, regulations and procedures. judgment. Performs additional duties as assigned. Complies with all Agency, Division and Branch rules, regulations and procedures.


Qualifications:

MINIMUM QUALIFICATIONS

Education:

Graduation from an accredited college or university with a Bachelor's degree in Business Administration or closely related field.

Experience:

Three years of progressively responsible experience with complex administrative and support programs involving executive-level administrative support or general office management in an automated environment.

Licensure:

Must possess or be able to obtain, within 30 days of employment, a valid class "C" Texas driver's license.

NOTE: Retention of position contingent upon obtaining and maintaining required license.

ACCEPTABLE SUBSTITUTIONS

Education:

One additional year of experience, beyond the required, of progressively responsible experience with complex administrative and support programs involving executive-level administrative support or general office management in an automated environment may substitute for 30 hours of the required education, with a maximum substitution of 120 semester hours.



PREFERRED QUALIFICATIONS

Experience:

Experience in Texas State Government.

Experience with State Agency Board/Commission Preparation and Meeting.

Experience with Texas Parks and Wildlife Department business practices.

Experience in reviewing and editing documents.

Experience in working with Texas state and local government public meeting process.

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of One-Drive, SharePoint, Microsoft Teams, and Adobe Pro to support the creation of documents for the Commission agendas and books.

Knowledge of support practices and procedures to support a Commission or Board.

Knowledge of executive level scheduling.

Knowledge of strategic issues facing agency executive administration.

Knowledge of administrative and technical practices and procedures.

Knowledge of fiscal management techniques.

Knowledge of grammar, writing, editing, and document preparation.

Skill in using Adobe Pro, Adobe Sutie, SharePoint, OneDrive, MS Word, Excel, PowerPoint, Access, MS Teams, and Outlook.

Skill in effective verbal and written communication.

Skill in using and troubleshooting personal computers with word processing, spreadsheet, e-mail, internet, software, database software in a network environment.

Skill in using Department CAPPS Human Resources, CAPPS Financial forms to post employee timesheets, vehicle reports (Fleet Management System), general inquiry features, etc.

Skill in using office equipment, personal computers and printers, calculator, memory typewriter, Dictaphone, facsimile, copier and multi-line telephone system.

Skill in office management principles, practices, and administrative procedures.

Skill in providing quality customer service in a courteous and professional manner.

Skill in effective interaction with staff at all levels of the department and other state agencies and organizations.

Skill in establishing and maintaining effective work relationships with co-workers and work-related contacts.

Skill in providing direct services or information requested by the Executive Director and/or Commission members.

Skill in exercising initiative and independent judgment in coordinating logistical arrangements for events associated with Commission Meetings and agency activities.

Skill in reviewing and editing Commission transcripts for accuracy.

Skill in interpreting and implementing policies and procedures.

Skill in problem solving/troubleshooting and researching information.

Skill in meeting strict deadlines.

Skill in working independently and using sound judgment and initiative in accomplishing tasks with limited supervision.

Skill in promoting, establishing, and maintaining effective working relationships.

Skill in ascertaining areas to be considered confidential and maintaining confidentiality in sensitive matters.

Skill in providing technical guidance and assistance.

Skill in proofreading and grammar usage.

Skill in developing and maintaining record keeping systems.

Skill in independent composition of agency correspondence and multitasking.

Ability to maintain strict confidentiality.

Ability to review and prepare detailed written work with a high degree of accuracy.

Ability to provide assistance during the legislative session as needed.

Ability to effectively and courteously interact and work with others.

Ability to assume ownership and work independently on tasks and projects while maintaining a positive attitude and changing priorities to meet short deadlines.

Ability to manage multiple complex assignments with limited supervision.

Ability to conduct work activities in accordance with TPWD safety program

WORKING CONDITIONS

Required to work from 8:00 a.m. to 5:00 p.m., Monday through Friday, unless approved for flexible work schedule under Departmental policies.

Position is expected to consist of work predominantly within the office building.

Required to work extended hours and/or overtime, as necessary.

May be required to operate a state vehicle.

May be required to travel 5% with possible overnight stays.

Non-smoking environment in State buildings and vehicles.

TPWD IS AN EQUAL OPPORTUNITY EMPLOYER



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Closing Date: Apr 6, 2025, 11:59:00 PM

• 

• Texas Parks and Wildlife

• (512) 389-4545

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