Administrative Intern - Part-Time

JOB BULLETIN

Applications will be accepted on a CONTINUOUS BASIS until position(s) are filled with a first review date of Monday, February 3, 2025. This recruitment is open until filled and may close at any time without notice once sufficient qualified applications have been reviewed. Interested individuals are strongly encouraged to apply early!

Are you a college student or college graduate ready for a challenge? Are you ready to be part of a dedicated team committed to excellence? If you answered “yes”, we have an exciting opportunity for you to join the City Manager’s Office as an Administrative Intern.

The Administrative Intern will work with the Senior Administrative Analyst assisting on special projects, conducting analytical research and analysis, and writing articles, all while developing skills and working in a fast-paced, dynamic, and supportive work environment. If you are a team-player with good communication and writing skills who enjoys working on varied and complex projects, thinking creatively, honing your analytical skills, and doing meaningful work to implement innovative solutions in the public sector, then this job could be for you.

The City works a 4/10 schedule Monday through Thursday 7:00 a.m. to 6:00 p.m. Flexible work hours are available during normal City hours.

GENERAL PURPOSE

Under general supervision, receives training and participates in a variety of projects and programs in support of an assigned department; performs administrative, technical, and/or professional duties in support of the assigned department, with actual duties dependent upon position assignment; and does related work as required.

DISTINGUISHING CHARACTERISTICS

This is a part-time, non-benefited, position. This position provides an opportunity for incumbents with an interest in pursuing a career in municipal government to learn about municipal government functions and gain experience by completing tasks and special assignments related to the program area. Assignments are intended to both help the City meet its business objectives as well as provide the Administrative Intern with exposure to municipal government projects, programs, and processes. The incumbent in this classification works under direct supervision and performs increasingly responsible duties as experience is gained.

ESSENTIAL FUNCTIONS

The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.

Performs research and analysis on assigned projects, prepares reports to summarize findings, and makes recommendations for appropriate action. Prepares visual aids such as charts, graphs, and presentation slides. Provides verbal or written information in response to inquiries and requests from other employees and the public; provides technical and administrative assistance. Maintains and updates a variety of departmental files, records, and databases; compiles data and prepares reports. Reviews applications, records, and files for completeness and conformance with established regulations and procedures. May assist with community meetings. Performs a variety of general office duties and research.Assists department employees in the performance of assigned tasks.

Knowledge of:

Office administration practices and procedures; computer equipment and software;methods and techniques of proper telephone etiquette; correct English usage, including spelling, grammar and punctuation; photocopying, record keeping and filing techniques; effective customer service techniques.

Ability to:

Learn to correctly interpret and apply City policies and procedures; perform general clerical work; proofread basic documents; organize and maintain office records and specialized files; communicate effectively, both orally and in writing; understand and follow instructions; enter and prepare clear and accurate data for records and reports; effectively respond to requests and inquiries from the general public and City staff; operate and use office equipment including computer; learn to use various software packages including Microsoft Office Suite; establish and maintain effective working relationships with staff, management, and the general public.

PHYSICAL AND MENTAL DEMANDS

The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands

While performing the duties of this class, employees are frequently required to sit, stand and walk; talk or hear, in person and by telephone; use hands repetitively to finger, handle, feel or operate standard office equipment; and reach with hands and arms above and below shoulder level. Employees occasionally lift and move records and documents weighing up to 20 pounds.

Specific vision abilities required by this job include close vision and the ability to adjust focus.

Mental Demands

While performing the duties of this class, employees are regularly required to use written and oral communication skills; read and interpret data, information and documents; analyze and solve problems; observe and interpret situations; learn and apply new information or skills; perform highly detailed work; work on multiple, concurrent tasks; work with frequent interruptions; work under intensive deadlines; and interact with staff, management, vendors, contractors, the public, and others encountered in the course of work.

WORK ENVIRONMENT

Employees typically work in office conditions, and the noise level is usually quiet, at or below 85 decibels levels.

EDUCATION/TRAINING/EXPERIENCE

Graduation from high school or G.E.D. equivalent is required and currently enrolled in an accredited college or university in pursuit of an associate’s, bachelor’s, or advanced degree majoring in public administration, business administration, or related field to the specific position assignment.

LICENSES/CERTIFICATES/SPECIAL REQUIREMENTS

A valid Class C California driver’s license, acceptable driving record, and evidence of insurance are required.

APPLICANT INFORMATION/EXAM WEIGHT

Applicants must submit a City application online through the Human Resources Department web page at www.buenapark.com/hr . Applications may be accompanied by a resume describing experience, education, and training in relation to the requirements of the position, however, resumes will not be accepted in lieu of a completed City employment application.

All applications will be reviewed and only those candidates determined to be most qualified on the basis of experience and education, as submitted, will be invited to participate in the selection process. The selection process may include but is not limited to an oral interview and/or written exams and oral presentations. Successful candidates will be placed on the employment eligible list from which hires may be made. An eligible list is valid for up to one year unless exhausted sooner.

The City of Buena Park is an Equal Opportunity employer and does not discriminate on the basis of race, color, creed, ancestry, national origin, gender, marital status, sexual orientation, religion, age, veteran status or disability.

Americans with Disabilities:

Applicants with disabilities who require special testing arrangements must contact Human Resources. If you have a disability for which you require an accommodation, please contact Human Resources at (714) 562-3515 no later than 5 business days before the test date.

Fingerprinting:

Applicants who are selected for hire are fingerprinted during the pre-placement processing period. All fingerprints will be processed with the Department of Justice to verify criminal records or absence thereof.

Physical Examination:

A conditional offer of employment is based upon the successful completion of a pre-placement medical exam to determine a candidate's fitness to perform the essential functions of the position. Physicals are performed by the City's designated physician at the City's expense and may include a drug and alcohol screening.

Below is a list of key benefits offered to part-time, seasonal, and limited service employees of the City of Buena Park and is only a summary of benefits. They are not intended to replace or modify the legal plan documents on file in the Human Resources Department.

SALARY RANGE: Composed of six (6) steps - Entry step through E step (Except management positions). Each step represents an increase of approximately five (5) percent.

RETIREMENT: Provided through deferred compensation 457 plan administered by Nationwide Retirement Solutions. Employee pays member contribution of 3.75%. The City matches the employee's contribution of 3.75%.

EMPLOYEE ASSISTANCE PROGRAM: Available to all City employees and their immediate families.

OC CREDIT UNION: Available to all City employees and their families.

Closing Date/Time: Continuous

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• City of Buena Park

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